task list

Project for spring term – Armstrong circulation students

Now that the spring term is under way and things are settled it’s time to start working on some projects.   The  first project is shelve reading the bound periodicals section downstairs.   Starting with tonight’s after 5 pm shifts I would like everyone especially weeknight and weekend shifts to spend 20 minutes per shift shelve reading in the bound periodicals.    Our goal here is get all the periodicals in the correct order and find any that have been miss-shelved.   There’s a sheet for tracking where each student starts and finishes in the procedures book, page one.

Closings at Armstrong

Over the last few days  I’ve  noticed while opening that several closing procedures are not being taken care of.    I realize it’s been busy, but we need to be utilizing the 3 hours of the closing shifts better.    Below are a few reminders on closing items that are not being done!                    

  • shutting off all copiers in the copier alcove.
  • During the three hour closing shift students need to take turns sweeping the library.  I’m finding un-shelved books each morning I open.
  • pick up items left on carrels, and around the library. 
  • put paper in the printers!
  • shelve everything that needs shelving.

Main Circ Task List Review 7/27

Lots of great ideas – thanks!
Morgan will post meeting notes soon. Stay tuned for another meeting invite – but let’s keep the conversation going on the blog.

Here is a summary of some proposed changes.
Checklist updates to follow.
Eliminate date due slips (including thesis slips and the sweep of reserved carrels)
Automate morning paging slip notices
Switch some daily/morning tasks to evening
Switch some daily tasks to weekly
Shift some ILL/NExpress incoming and outgoing cart workflow to ILL staff
Eliminate or reduce paging of local Midd requests (students, staff, faculty on campus retrieve their own open stack materials – a much appreciated service but one we may not be able to provide with current staffing reductions)
Eliminate physical new books display; shift new books “presence” to web; streamline processing for carts from CM and P&P; investigate automated status changes
Opening priority: computers, paging slips, equipment bookings, film screening media

Daily tasks to review next…
Hold shelf/pick-up
Returns processing/hold areas/carts
Equipment – bookings and follow-up; overdues, check-in, re-imaging
Courier bins etc.
Student employee management – hiring, training, scheduling etc.
Info desk support – reserve rooms; guest pw, quick ref, ref referrals. misc facility issues, troubleshooting copy/print, Public Safety
Collections – shelf reading, shelving browsing collections
Circ supplies, forms etc.
Other checklists and routine tasks – weekly, monthly, annually etc.
Cash/credit processing
Schedule opening shifts and Main Circ coverage for fall semester
Review Arm and Mus checklists – what can be adjusted to alleviate the load at Main?

What We Do (Part Deux)

I have tried to organize the huge list we made a few weeks ago into different categories. Please take a look, and comment on any and all of the following:
1. What on this list could/should we stop doing? Why?
2. What on this list are you not sure why we are doing?
3. What is not on this list that we should be doing? Why?
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