Weekly Report
Date: 26 May 2010
Workgroups(s); Circulation Services – Circulation, Reserves and Stacks
Stats:
24/7: Headcounts overnight: 5636 vs. 4457 in the Fall.
Gate Counts overnight: 4150 vs. 4650 in the Fall.
Yellow cables: very low at Armstrong: less than 10 uses
No use at Music
18 recorded uses at Davis.
Highlights:
• Welcome, Kim!
• General activity levels – calm at the front lines; returns still rolling in; lots of clean-up-from-spring-semester projects; getting ready for LS/BL; by Friday lots of pre-grad activity; parents and families touring the Davis Library; lots of visitors! Calm graduation weekend; book drops full
• Web – changing Main Library to Davis Family Library
• Student staffing and schedules – great team of students working the recess period, but could use higher numbers to help re-shelve books
• Successful lunch gathering for graduating circ and ILL seniors
• Circ staffing – shifting schedules and locations; reviewing staffing patterns, schedules, primary task assignments
• Hiring process ongoing
• Lined up all the VHS tapes throughout the library and knocked them down domino-style
• Planning for training and orientation
• Sorting out book drop procedure
• New materials – clarifying Circ procedures for satellite collections
• Staff moves – sorting out keys
• periodicals use survey ends
• All LIS staff meeting
• Ilsley Library support – new item type; loan rule adjustments
• Armstrong – end of term activity
o still lots of ILL requests to process
o training summer students
o lots of returns
o shelf-reading!
• BL – scheduling, meeting with reference librarians
• Carrel and locker keys – end-of-term inventory and clean-out; sweep
• Music – end of term activity
o Lots of reshelving
o Clean-up projects with cataloging
o Clearing of reserves
• Stacks – all hands on deck needed to help re-shelve
• Reserves – new procedure for batching inactive reserves; batch suppress personal copies
• Equipment – end of term inventory, clean-up
• Curricular Technology Team – finalizing initial recommendation
• Digital Archives Team – no report
• Web Team – final recommendations; meet with AD’s to present; awaiting team reincarnation decision
Challenges
• Crazy Friday – lots of activity before Library opened – request for passwords, borrowing, renewals, Spec Coll hours, Vt Coll resources, equipment returns, requests for guest print support etc.
• Theft of laptop from locked thesis carrel cupboard
• Email issues
• Carrel and lockers keys returned in disrepair – broken, no tags, no barcodes, some neglect, some normal wear and tear etc.
• Staffing; staff taking time off; minimal student staffing and lots of projects that need help; staff stretched thin across 3 locations
• Guest printing requests with increase in visitors on campus
• Faculty research assistants printing
• Defining Circs role in processing ILL/NExpress
• Spike in claims returned issues; difficult to search
• Losing Steve (ed. note: Just misplacing him!)