Meeting Notes
23 June 2008
Lib 105 6 – 7 pm
Present: Phil, Rachel, Kellam, Steve, Lexa
Notes: Elin
Circ BLog https://sites.middlebury.edu/circservices/
Hands on – creating staff profiles and a brief tour of the site.
A reminder that everything on the blog can be seen by the www
Do not post confidential info, password info, etc.
(There is a post on the blog to develop guidelines for use (category – blog guidelines) – please add your thoughts
Please let Elin know if you want help registering and posting your staff profile
Note! To add your post to the blog, click “Publish.” N.B.: Clicking “Save and Continue Editing” or “Save” will save your post as a draft–it won’t appear on the blog until you click “Publish.”
Be sure to tag your post with a category
If existing categories do not describe your post – create a new category
Equipment update
Kellam gave us a glimpse of the equipment page under development
Reminder to pass requests for long term loans on to Kellam
Refer to Steve or Elin in Kellam’s absence
BLSE
Discussion continued…
Kellam reported that all went well with set-up
Could have used more support 1st few days to help activate accounts and orient users to library services
Technology up and running
Log in through web vpn (Update! This was resolved!)
Scheduling still in progress
Training session pending schedule/who will be working at the desk
New fire door installed at Davison Library
Davison Library (the building) will be open 8 am – 12 midnight: will be opened and locked by security
Data base – isolated incidents of BL not in system
Discussed pros and cons of 2 workflows (listed below) and how best to utilize the various systems – ILLiad, NExpress, Mill Circ to facilitate efficiency and accuracy of circulation activity
Hurray for an established retrieval workflow
Outlook calendar set up for scheduling
Davison Desk Staff distribution list has been requested
Courier schedule same as last year
Check out Judy’s subject guide at http://subsplus.middlebury.edu/subsplus/subjects/display.php?subject=blse . Judy welcomes suggestions.
No news yet on whether printing in Apple Cellar will be free at Dav this year.
Option 1 – “Davison as a 4th branch” model
o Midd requests – set in transit; checked-in at Dav; item will have hold status while on the Dav hold shelf; check-out at Dav
o ILL – placed on hold at Main Circ; set in transit etc. (we anticipate a decrease in ILL and an increase in NExpress); set default loan periods for ILL items requested by BL borrowers
o NExpress – follow established procedures; message (barcode ‘…’ was found as ‘…’; remote site item from ‘owning lib’ requested by ‘patron – BL) will display at check-in and identify any BL borrower; status will remain “NEXP REC’D” until checked out at Dav
o Hold slips to wrap items for open hold shelf
o Add BL to every BL borrower record to ensure that requests go to the Dav hold shelf
o Ability to track requests/holdings through holds history
o Generates notices
Option 2 – “Delivery to Davison” model
o Midd/ILL/NExpress items all checked out at main campus (Main Circ?)
o Items wrapped and labeled
o Placed on open hold shelf for self pick-up by BL borrowers
o There may be a system option to facilitate and partially automate the process of check-out at Main
o No notices
o Lost hold history
FYI NExpress
• Northeastern Law Library – anticipating a major renovation and collection shift which will probably put most of the collection out of easy accessibility for the next 6-12 months. They still have no firm dates, but may stop lending as soon as July 1st.
• Note – this has been updated to August – but still no definite date