Thanks to you all for your attention to finding subs when you have schedule conflicts, and for jumping in for each other when needed.
One favor – please be specific in the subject field of your sub requests – it makes it so much easier for supervisors to track schedule changes and ensure accuracy of schedules. We see a lot of sub requests every day – and if you list your name, the date, and the time of your shift(s) – it makes it much easier to keep track of the changes. Many thanks! You guys are the best. 🙂
Tag Archives: subs
Sub Requests – Be Specific in the Subject Line
A couple of things to remember when requesting a sub for your shift.
When you need a sub, please list your name, the day, date and exact time of your shift in the subject line. Always start a new message with correct shift info when requesting a sub.
Verify schedule changes in the Outlook schedule and alert a supervisor to any errors.
Remember to “reply all” when taking a sub shift.
For your reference, I have copied the Procedures below.
Many thanks! This will help us keep all the many schedule changes straight, and minimize errors and confusion.
Elin
Student Staff Substitute Procedure
Send an email to the appropriate student assistant distribution list
o Main Library: LIS – Main Lib Circ Student Assistants distribution list
o Music Library: LIS – Music Library Student Assistants distribution list
o Armstrong Library: LIS – Armstrong Library Student Assistants distribution list
o Music and Armstrong – copy regular branch staff
o Main Library – the Library Circulation mailbox gets copied automatically
Type your name, day, date & time (of the sub shift) in the subject field of the message
Reply to all when signing up for a shift – you are now responsible for the shift
Confirm with a supervisor that the shift change has been recorded on the master Outlook calendar