Meeting Notes
16 July 2008
Lib 145 3 – 4 pm
Present: Joseph Watson, Michael Warner, Adam Dobucki, Maura, Todd, Nancy, Morgan, Rachel, Joanne, Steve
Notes: Elin
• Happy Birthday Rachel and Lexa – thanks to Morgan for bringing a delicious peanut butter chocolate cream pie to honor our July birthday girls. Yum! We missed you, Lexa!
• Printers in Arm have been fixed – hurray!
• Joanne/Res struggling with the scanner when trying to reduce – scanner has no measuring feature
• Reminders for BL – be sure items are checked out; bundle together items for the same requestor; paging slip dated, LAST name of requestor visible and inserted -facing front of book
• VCAL – VT Consortium of Academic Libraries – reciprocal borrowing for VT faculty – there will be a link on the VCAL web site (currently under development) to Midd borrowing and contact information – stay tuned for updated information; goal is to make the process as easy as possible; VCAL authorization will be approved by the home library – and may include president/administrative staff and adjunct faculty; there will be an application form for issuing a special VCAL borrowing card; to be renewed – at minimum – annually; home library assumes final responsibility for replacement cost of lost/damaged/long overdue items; Midd will change limit to 10 for VCAL borrowing; direct borrowing also means direct returns; if anyone is feeling creative – VCAL is looking for logo ideas
• Library hours: changed to 9 – 5 @ Main during recess periods; need to revisit opening hours at Arm – open at 7:30 during AY and Summer? Maura asked if HD could open at 7:30 in the summer (Mary is looking into some possibilities for this – but we may also want to consider scheduling a Circ student worker at 7:30)
• Joseph Watson and Adam Dobucki: Blu-Ray and general media repair workflow
• Send media to P&P in am; P&P will return to Circ by afternoon (unless a rush); Ginnie repairs in Joseph’s absence; use screening slip to record when media is sent to P&P for repair to minimize over handling in the several days prior to screening; the Inspector will be sent out for modification after LS and returned as soon as possible;
• Blu-Ray is here – heads up! DVD is still default format for collection; repair may be trickier (info is embedded in multiple layers and scratches may not be repairable the same way that DVD’s are); fragile format; handle with care; player will be installed in Main viewing room; format is not multi-standard; currently only player in Axinn; current collection has message alerting us to format; case has sticker alerting user/staff to special format; currently does not have distinct item type and location; blue cases help identify format; Blu-Ray player can play DVD but DVD player cannot play Blu-Ray discs
• Michael Warner – busy with D-space digital repository work; discovered an e-book marked missing (!!!)
• Status for items going to CM/cataloging – “in process” – item record fixing
• Status for items going to P&P – “in repair” – physical repair
FYI
• NExpress CDs borrowed from Middlebury often set off Williams College security system. Desensitize CDs before sending; CD collections at Williams are in Quik Cases so they don’t have the equipment to desensitize them when their users check them out
• Please copy Dan on your weekly report next week; Dan can you please prepare and send the report to Mary in my absence?
• Several recent incidents of Ilsley items requested for Midd and BL patrons; look for the “i” and read/analyze override messages carefully
• Wiki/blog – training sessions are planned for early August
• If merging patron records – remember to renew materials after you have merged an expired account into a current one – especially for faculty proxy accounts
• Oversize shelving – lots of regular stacks materials have been shelved there and several missing titles located there – please review mini-collections/locations with student workers and monitor quality of carts going to recently returned/re-shelving area
• Always recommend a search n NExpress before suggesting a recall