e-W-2s

January 20, 2009 | Leave a Comment

In conjunction with Middlebury College, the Payroll Office is making your W-2 Tax and Wage Statement available to you electronically, if you wish. Moving to an electronic W-2 saves the Institute time and money.  In addition, the electronic W-2 is a safer method in delivering personal and financial information of a confidential nature that would otherwise be sent through the U.S. Postal Service.

Please read the following Q & A’s if you are interested in participating in this process.  If you do not wish to take advantage of this option you need take no action.  Your W-2 will be mailed to you on Feb 2, 2009.

The Payroll office can be contacted at payroll@miis.edu with any additional questions.
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Q: What is an ‘electronic W-2’?
A: This is an option to access and print your W-2 information electronically through Banner Self Service. The electronic version prints out an IRS approved paper W-2.

Q: Why should I choose to receive my W-2 this way?
A: Electronic W-2’s benefit everyone. Not only will you be able to access your W-2 information sooner, you have the ability to access and print the W-2 as often as you like. The Institute saves time, effort and money associated with printing, stuffing and mailing over 1,000 W-2’s.

Q. How do I sign up to receive my electronic W-2?
A. Log into Banner Web (Self Service)
Click on the ‘Employee’ section, select ‘Tax Forms’ and ‘Electronic W-2 Consent’. Please read the consent information carefully, make your choice and then hit the submit button. Please make your selection by January 23, 2009 if you want to receive an electronic W-2 for 2008.

Q. How do I print my Electronic W-2?
A. Log into Banner Web (Self Service)
Click on the ‘Employee’ section, select ‘Tax Forms’ then ‘W-2 Tax and Wage Statement’. Select ‘Tax Year’ and hit the ‘display’ button. Select the Print button below the W-2 form to display the current statement for printing. Print a copy for your records and print copies as needed for submission to federal, state and local entities. Printed copies do not indicate if they are Federal, State, Local or an Employee copy, but the electronic version can be used for any of these filings.

Q. When will my electronic W-2 be ready?
A. You will receive an email from the Payroll Office informing you that the W-2 is available for viewing and printing. Per IRS regulations, W-2’s need to be either postmarked or available electronically by February 2, 2009 for tax year 2008. We will make every effort to have the electronic W-2’s available earlier than February 2, 2009.

Q. What if I do not have access to a printer?
A. Please do not choose electronic delivery if you do not have access to a printer. For security reasons we suggest you avoid using printers located in public areas.

Q: What if my address is incorrect on the printed W-2?
A: You may still file using the electronic copy but you must contact Human Resources to make any changes to your address.


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