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Reminder From HR About CTO Maximums

Categories: Midd Blogosphere

The maximum amount of CTO (combined time off) that can be carried into the next fiscal year is capped at 24 days (see table below for maximum hourly equivalents). Any CTO in excess of 24 days will automatically be transferred into your SLR as of June 27, for pay period 13 (6/9/14 – 6/22/14). Please plan accordingly. In order to avoid confusion and ease planning for employees, the CTO max is now applied to the last full pay period in June.

Throughout the year each employee is responsible for managing his/her CTO amounts within the applicable limits. Remember, if you allow your balance to reach maximum during any pay period except the final one of the fiscal year, your excess accrual does not automatically transfer to SLR –instead you will stop accruing and forfeit the un-accrued CTO time. Now is a good time to check your CTO balance in BannerWeb or a recent paycheck stub and plan your CTO use for the next few days and the upcoming fiscal year accordingly.

You may also transfer your own CTO at any time. When you report your time via BannerWeb, enter the number of hours you wish to transfer on the web time sheet in the row titled “Transfer CTO to SLR.”

CTO Maximum Amounts

Date CTO Maximum in Days CTO Max. in hours for employees w/ scheduled 8 hour days CTO Max. in hours for employees w/ scheduled 7.75 hour days
As of the last full pay period of June. 24 192 186
Any other time 36 288 279

 

CTO Reminders

Categories: Midd Blogosphere

The arrival of the peak summer vacation season is an opportune time for a couple of CTO usage reminders.  Benefits-eligible staff employees please note that:

Floating Holidays

“Floating Holidays” are those holidays on which the College is partially open for business (that is, some departments are staffed and others are not).  Designated Floating Holidays are: Memorial Day, Independence Day, and Labor Day.   With July 4th right around the corner, please remember to enter CTO time if you are usually scheduled to work on Thursdays but you do not work on Independence Day.

Exempt Staff and Partial Day CTO Usage

Exempt staff are reminded that CTO should generally be used in full day increments only.  Exceptions to the full day policy are allowed during approved leaves of absence, and occasionally when there is a need for a period of frequent partial-day absences.  In either case, partial day absences must be pre-approved before use.

For further details regarding these or other paid-time-off topics please see Section 4 of the Employee Handbook http://www.middlebury.edu/about/handbook.

–Cheryl Mullins 

 

CTO Maximums and Transferring Time to SLR

Categories: Midd Blogosphere

Throughout the year each employee is responsible for managing his/her CTO amounts within the applicable limits. Remember, if you allow your balance to reach maximum during any pay period except the final one of the fiscal year, your excess accrual does not automatically transfer to SLR – instead you will stop accruing and forfeit the un-accrued CTO time.

Checking Your Leave Balances

In BannerWeb go to Employee > Time Off Current Balances and History. If you are getting close to the CTO max amounts below, transfer some of your CTO to SLR.

CTO Maximum Amounts

Date CTO Maximum in Days CTO Max. in hours for employees w/ scheduled 8 hour days CTO Max. in hours for employees w/ scheduled 7.75 hour days  
As of the last full pay period of June 24 192 186
Any other time 36 288 279

 

Transferring CTO to SLR

You may also transfer your own CTO at any time. When you report your time via BannerWeb, enter the number of hours you wish to transfer on the web time sheet in the row titled “Transfer CTO to SLR.”

CTO to SLR

HR Update – Time Management for Dalai Lama Lecture

Categories: Midd Blogosphere

The Human Resources office has received a few inquiries in regards to how employees should manage time entry if they are attending his Holiness the Dalai Lama’s lecture “Educating the Heart” on Friday October 12th during their normal work hours.  Employees should plan to follow the general CTO use guidelines outlined in the Employee Handbook here: http://www.middlebury.edu/about/handbook/employee/time_away/cto based on their exemption status. Supervisors are expected to support their employees’ requests to attend this event to the best of their ability.

This week’s employment snapshot:

There are currently 20 faculty positions, 22 external job postings, and 4 internal job postings on the Middlebury College employment opportunities web sites.

Employment Quick Links:

Faculty Employment Opportunities: go/faculty-jobs (on campus), http://go.middlebury.edu/faculty-jobs (off campus)

Staff Employment Opportunities:  go/staff-jobs (on campus), http://go.middlebury.edu/staff-jobs  (off campus)

Please note – to view only internal staff postings, please use the internal posting search filter that was highlighted in this MiddPoints article.

Reminder From HR About CTO Maximums

Categories: Midd Blogosphere

The maximum amount of CTO (combined time off) that can be carried into the next fiscal year is capped at 24 days (see table below for maximum hourly equivalents). Any CTO in excess of 24 days will automatically be transferred into your SLR as of June 29, for pay period 13 (6/11-6/24).  Please plan accordingly. In order to avoid confusion and ease planning for employees, the CTO max is now applied to the last full pay period in June.

Throughout the year each employee is responsible for managing his/her CTO amounts within the applicable limits. Remember, if you allow your balance to reach maximum during any pay period except the final one of the fiscal year, your excess accrual does not automatically transfer to SLR – instead you will stop accruing and forfeit the un-accrued CTO time. Now is a good time to check your CTO balance in BannerWeb or a recent paycheck stub and plan your CTO use for the next few weeks and the upcoming fiscal year accordingly.

You may also transfer your own CTO at any time. When you report your time via BannerWeb, enter the number of hours you wish to transfer on the web time sheet in the row titled “Transfer CTO to SLR.”

CTO Maximum Amounts

Date CTO Maximum in Days CTO Max. in hours for employees w/ scheduled 8 hour days CTO Max. in hours for employees w/ scheduled 7.75 hour days
As of the last full pay period of June. 24 192 186
Any other time 36 288 279

 

Labor Day Floating Holiday

Categories: Midd Blogosphere

Monday, September 5, is Labor Day, a floating holiday under the College’s holiday policy. Here’s some helpful information to help you record your time in BannerWeb based on a variety of different situations.

If you do not work on Labor Day…

  • All benefits-eligible staff should record CTO if they do not work on a floating holiday (if the holiday falls on a day they would normally work).
  • Non-benefits-eligible staff do not record anything if they do not work.

If you work on Labor Day…

  • Hourly (non-exempt) staff who do work on Labor Day should record their worked hours as usual.
  • Salaried (exempt) staff do not need to make any entry if they work this day.

For more information about floating holidays, please see section 4.4 of the Employee Handbook, online at www.middlebury.edu/about/handbook/employee/time_away/holidays.