Author Archives: Matthew Casey

MLK Jr. Day – Holiday Time Entry Reminder

Though you’re likely well-practiced after the year-end holiday break, we wanted to review the procedure for entering time for Regular Holidays, the next of which is Monday Jan. 17th, Martin Luther King Jr. Day.

Paid Regular Holidays are a benefit provided by the college, and any hourly (non-exempt) benefits-eligible employees* should enter EARN MIDD Holiday for the hours they would normally be scheduled to work on a regular holiday. This is done via the “Payroll Time Type” dropdown on the time entry screen:

The intention of Holiday pay is to keep paychecks whole, and if you are not normally scheduled to work on a day which corresponds to a regular holiday, you should not enter holiday time. i.e. for MLK Jr. Day, if you do not normally work on Mondays you would not enter holiday pay for this day.

Any employee*, regardless of benefits eligibility or regular schedule, who is required to work on a Regular Holiday may enter EARN MIDD Holiday Worked for any hours they actually worked on a holiday. This will pay 1.5x the normal hourly rate, and may be entered in addition to EARN MIDD Holiday for benefits-eligible employees who are required to work on a holiday.

Holiday time entry procedures are outlined in this useful table:

Worked on Regular HolidayDid not work on Regular Holiday
Salaried StaffNo action.No action.
Hourly Staff -Benefits-eligibleEnter EARN MIDD Holiday for any hours you would normally have worked,
AND
Enter EARN MIDD Holiday Worked for the hours you actually worked.
Enter EARN MIDD Holiday for any hours you would normally have worked.
Hourly Staff -Non benefits-eligibleEnter EARN MIDD Holiday Worked for the hours you actually worked.No action.
Snow Bowl and Rikert Employees*Enter Regular hours for the hours you actually workedNo action.

We encourage anyone with questions to review the Employee Handbook section on Holidays and the webpage for Holiday Time Entry Procedures. If you still have questions about holiday entry or eligibility we encourage you to ask your supervisor, or email hr@middlebury.edu.

*Rikert and Snow Bowl employees are not eligible for Holiday or Holiday Worked and should enter hours worked as normal

What’s on Tap for Well-Being… Weeks of January 17th and 24th

Winter is the time for comfort, for good food and warmth, for the touch of a friendly hand and for a talk beside the fire: it is the time for home.

– Edith Sitwell

Let’s get cooking!  Join the Registered Dietitians from Whole Health Nutrition for this four-part cooking series.  January 19 and 24 and February 3 and 9.  All classes will be offered via zoom from 6:00-7:30 pm EST.  No registration is required.  Get all the details including the recipes on the GMHEC Well-being calendar.  Grab your friends and family, cook along, and enjoy a delicious meal together. 

Looking to try something new?  How about kickboxing?  The team from 9Round in South Burlington is offering a free workout plus 10% off all memberships.  Check it out here

3 Self-Care Tips to Make a Healthy, Happy You in 2022:  Join Nancy Wind, founder of Peaks and Poses for this virtual presentation to learn about three powerful, simple, and quick self-care tips that can change your state of mind, day, and life!  Wednesday, January 19th 7:00-7:45 pm EST.  Click here to register. 

Do More with Less: Keep Your Team Engaged, Inspired, and Performing: A high-performing team starts with a high-performing manager. That means how you show up as a leader makes all the difference. In this webinar, Aaron Levy of Raise the Bar will give a roadmap to help your team find its stride and create a more engaged workforce.  Learn how to lead in today’s uncertain environment, identify the key ingredients for a high performing team and describe the four steps to unlock your team’s performance.  Wednesday, January 19th.  1:00-2:00 pm EST.  Click here to register. 

For our faculty and staff (and family members) we are pleased to announce that as of January 1st, we are now providing Employee Assistance through InvestEAP.  Services are free and confidential.  Check out all they have to offer here.  Middlebury employees use password Midd

Information Regarding 2021 W-2 and Paychecks

We hope that you were all able to enjoy some time away to rest and rejuvenate in preparation for the coming year. The following provides important information on your pay and tax documents for the new year.

2021 W-2

  • Since implementing Oracle HCM, Automatic Data Processing (ADP) produces our W-2’s.  These will be available no later than January 31 per IRS requirements.  As an active employee, using your Middlebury single sign on credentials, you will be able to go to the ADP portal and view or print your W-2 anytime.  More information and instructions will be shared specifically with you about accessing the system within the next few weeks.  
  • Please verify that the address in Oracle is your correct address. W-2’s will be mailed and available online, unless you had opted out of paper delivery. 

Paychecks

As always, we encourage you to review your paychecks each pay period for accuracy.  Particularly at the beginning of the year, this is a good time to review all taxes, benefit elections and other deductions for accuracy.  Please also take this opportunity to double check your first payslip of 2022 to be sure that everything matches what you’re expecting to see.  

If you have any questions, please email the following:

Minimum Wage Increases and Changes to Staff Pay Ranges

Vermont

The Vermont Department of Labor announced an increase to the minimum wage from $11.75 per hour to $12.55 per hour, effective January 1st.  The Middlebury Staff Pay Ranges have been adjusted and impacted employees will receive an increase up to the new minimum.  Below are the new ranges for the affected grades.

2022 RangesMINMAX
OP3 $16.00 $25.60
OP21 $14.04 $22.46
OP12 $12.80 $20.48

1 Hiring Minimum for BENEFITS ELIGIBLE OP2 employees is $15.00/hour or $30,225 annually (for 2015 hour schedule)
2 Hiring Minimum for BENEFITS ELIGIBLE OP1 employees is $14.00/hour or $28,210 annually (for 2015 hour schedule)

The wage scale will be updated on the website to reflect this change.

California

The California Department of Industrial Relations announced an increase to the minimum wage from $14.00 per hour to $15.00 per hour on January 1st.  The Middlebury Institute Staff Pay Ranges have been adjusted and impacted employees will receive an increase up to the new minimum.   Below are the new ranges for the affected grades.

2022 RangesMINMAX
OP2-C $16.70 $26.72
OP1-C $15.25 $24.40

The wage scale has been updated on the website to reflect this change.

We are pleased these changes will help increase the income of those at entry levels of our wage scales.

Please note that these increases are not budget additive. Given the small scope of these increases, the intent is that units will adjust accordingly. Any potential budget changes will be communicated with the broader compensation updates associated with FY23.

Financial Wellness Topic Survey – Complete for a Chance to Win $50

Middlebury will be hosting Financial Education Days in partnership with My Secure Advantage. To determine which topics would be most useful for our employees, we have created a survey to explore your interests.

The survey is brief, and is live between now and Jan. 25th. Everyone who completes the survey will be entered in a drawing for a $50 Amazon gift card!

The survey can be accessed at https://mysecureadvantage.getfeedback.com/r/NP9K3AxO/

We look forward to your responses!

MSA Live! January 27th Webinar – It’s My Budget and I’m Sticking To It!

MSA Live! | It’s My Budget & I’m Sticking To It!

January 27, 2022 | Register Here: 9:00 am (PT) – Register Here: 12:00 pm (PT)

Creating and sticking to a budget is the foundation for great personal finances. Why? It gets you in the habit of reviewing and adjusting your spending so that the most important goals in your life get funded. This class will outline a process for creating a spending plan and will offer practical tips for sticking to it!

Register even if you cannot attend to receive a recording of the webinar | Want to learn more about these topics? Connect with MSA at middlebury.mysecureadvantage.com or call 888-724-2326.


MSA Money Coaching – Just a Call Away

Middlebury College has partnered with My Secure Advantage (MSA) to provide a complete financial wellness benefit to you! When it comes to money, searching for answers can feel overwhelming. By connecting with a personal Money Coach, you can build a stronger and more secure future no matter where you are in your financial journey.

3 Important Things to Know

❶ No two stories are alike and your financial strategies shouldn’t be either

With MSA, you have access to a dedicated Money Coach for 90 days each year to talk about any financial topic. It could be about creating a budget, increasing your credit score, paying down debt or all three! Maybe you’ve got questions about planning for retirement, buying a home, or creating an investment plan. You get the idea. Whatever your financial focus or challenge, MSA has credentialed, skilled Coaches who can help.

Confidentiality and a real person to guide and support your goals

Think of your Coach as a personal financial guide, accountability partner, and chief motivator. Together you’ll create a plan that embodies your values, priorities, and goals – one that reflects and works with your life. MSA encourages your spouse/partner to join in the conversations too. All sessions are confidential, over the phone and a half hour long.

No out-of-pocket cost, hidden fees or charges

Middlebury College has paid for this benefit, full stop. MSA’s coaches don’t work on commission or sell any products. When you talk with a Money Coach, you can be sure that you’re getting unbiased, judgment-free guidance.

So what are you waiting for? Get started today! 

Questions?  Learn more about MSA here. Connect with MSA at middlebury.mysecureadvantage.com or call 888-724-2326.

Review W-2 Delivery Preferences

As we all prepare for a restful and well-deserved winter break, we wanted to take some time to remind you to review some important information regarding the delivery of your W-2 tax documents in January to ensure you receive your forms according to your needs and in a timely manner.

2021 W-2’s

  • We encourage you to consider receiving your W-2 electronically. This can be accomplished by you updating your Document preferences within Oracle. Please take a look at the Year-End Documents section on the Employee Self Service Quick Reference Guide for instructions on how to make this change. If you do not make any changes, you will receive both an electronic and paper copy mailed to your address of record. In order to receive your W-2 electronically only, you’ll need to make this election in Oracle by January 14th.
  • Since implementing Oracle HCM, Automatic Data Processing (ADP) produces our W-2’s. We anticipate these to be available at the end of January as required. As an active employee, using your Middlebury single sign on credentials, you will be able to go into ADP and view or print your W-2. More information and instructions will be shared specifically with you about accessing ADP prior to the end of January.  
  • Regardless of your delivery preference, please take this opportunity to review your address in Oracle HCM and update it if necessary.

If you have any questions, please email the following:

Payroll/W-2 – payroll@gmhec.org
Benefits – benefits@gmhec.org

Thank you, and happy holidays!

GMHEC and Middlebury Human Resources