Housekeeping
- Google Apps for Edu allows for up to 15 participants on hangouts (as opposed to 10).
- Storage project is now underway (Zach)
- Goal: reduce dependency on local storage infrastructure and improve access across devices and locations.
- Email migration was first step, second step will be migration of home directories on Midd/MIIS files to the cloud.
- Strong sense that we will be recommending One Drive as default best option, but Google Drive will continue to be supported.
- Checking in on how Hangouts is working for our team communication/meetings
- Have presenters join individually via Hangouts so that they aren’t just presenting “to the room”?
- Would be helpful to provide docs/resources referenced in the meeting via the Hangout chat (Jamie)
- Lower thirds have been super helpful
- Core team has been meeting exclusively via Hangouts (everyone joins separately), would be great if we could practice this for extended team meetings, as well
Adobe Connect Replacement
- Features for Web Conferencing Platform (adobe connect replacement)
- Mack and Petar presented to us on the status of this project in July
- 80 host licenses on our current Adobe Connect contract – we’ve hit capacity and purchase 10 or more licenses a year
- Adobe got rid of edu discount, so next fiscal year we’ll be using an alternative
- 4 alternative platforms are being considered:
- Related to another IT driven project – phone system replacement at the College
- Most of the systems being considered have a UC (unified communications) component.
- Webex and Vidyo are being considered as alternatives to AC as part of the phone replacement project
- Zoom and Blue Jeans are two additional web conferencing platforms being considered (independent of phone replacement)
- If there is a clear front runner after rigorous testing of different options, we will proceed with a pilot (Mack)
- Zoom Webex and Blue Jeans meet our needs as a replacement for Adobe Connect, according to the criteria we set in above form
- Options that have been ruled out for various administrative/functionality-related reasons
- Skype for business
- Gotomeeting
- How AC is currently being used
- School of Hebrew hybrid program
- Language School pre-immersion (Russian + Korean)
- Administrative working groups at College
- MIIS: probably 20 active users per semester
- IEM program relies heavily on web conferencing each semester
- Symposium, synchronous practicum course throughout the semester, guest speakers
- Recruiting: virtual recruiting series each semester
- Annual Nonproliferation teacher training – virtual workshops
- IEM program relies heavily on web conferencing each semester
- For now, how do we test these different tools?
- Our group will test out the 4 different platforms during our meetings
- Musical chairs, 15 minutes?
- Our group will try to identify the one tool that stands out and then pilot that group with the various academic/administrative groups reliant AC
- During those 15 minutes, we’ll be evaluating
- User experience, ease of use, mic/video, required features
- Project team: Mack, Petar, Joe, Bob, ODL (Sean or Amy C)
- Project team will share meeting links with us to attend via the different platforms, a member of the project team will lead each test.
LTI Governance
- Learning Technology Integration (LTI)
- Canvas has the ability to link to other services internally
- LTIs can be linked at
- Course level (by faculty)
- Subaccount level (MIIS, Breadloaf, etc.)
- Uber admin level (available for all courses across the board)
- Eduapps
- Right now, faculty can find direct links to services and add them directly
- Governance questions and next steps
- What should and shouldn’t be added?
- How do we vet LTI requests and communicate them out?
- LTI Governance planning doc
- Flowchart
- Next steps: Joe has drafted a recommendation and will be sharing for feedback, then we’ll decide how to move forward
- Additional questions from the group
- What was the process for Moodle/LTI? (Petar)
- College only had one LTI request ever – no precedent
- Replace “student data” with “protected data” in flowchart?
- Comply with FERPA
- Health data?
- WordPress parallel – how do plugin requests get vetted? Do we need to be talking about governance processes more broadly? (Bob)
- If we do approve the request, at what level does that take place? Subaccount? Everyone?
- If the LTI has a cost, which budget would it come out of? (Mack)
- Cost will be addressed on a case by case basis
- Streamlining the faculty experience – should we try to ensure that this request process is similar to requesting WordPress plugins or Google Apps integrations (Zach)?
- Joe’s gut reaction: we should stick to focusing on Canvas, the governance question is new to us. Let’s focus on success with Canvas governance and then think about how it could be a model for future platforms. We can have the conversation about Google Apps at a later date.
- Currently no governing body that approves or denies WordPress plugin requests. There has never been a formal system for vetting requests beyond whether adding them will break anything. (Adam)
- What was the process for Moodle/LTI? (Petar)