Author Archives: Joseph Antonioli

Notes for Core Team Septembr 13, 2016

Google Hangout

  • Took some time to get the meeting going, meeting was not showing up in some people’s Hangout dashboard
  • Sean showed Joe how to park a Hangout url, we will use that from now on

Canvas LTI Governance

  • Joe shared Bill K’s feedback with the rest of the ACTT
  • Requests should be submitted to ATG/DLC/ODL by faculty, requests should be shared with the ACTT
  • ATG/DLC/ODL members will evaluate the LTI
    • Test installation
    • Confirm utility with requestor
    • Check use of student data by the LTI
    • Complete the SaaS if necessary.
  • ACTT will confirm completion of the evaluation, and will evaluate for the sub-account and platform levels.
  • A flowchart of the process is available here.
  • Q: Can we create a list of LTIs and where they are in the process?
    • A: yes. Let’s start with a spreadsheet, then see if that is adequate
  • Q: Do we know what LTIs have been installed already?
    • A: yes. Canvas can export an LTI report. Joe will run the report and share it.
  • Attendance tool was disabled, it creates conflicts with the gradebook. We’ll collect requests, examine the feature, and maybe address the conflict with education for the following semester.

Web Conferencing/Adobe Connect Replacement

  • Bob, Sean and Joe met with Petar and Mack to discuss a plan for looking at 4 services in a short amount of time. The hope is we can either eliminate a few, or identify one that is noticeably better than the others.
  • In one meeting the Extended Team and other guests will spend 10-15 minutes in each services, test features, then jump to the next service.
  • The invitation will be shared on the All Things Digital Slack channel, as well
  • Interested faculty can join via invitation.
  • Plan is to do this at the Extended Team meeting on October 4th.
  • Bob, Sean, Petar, Mack and Joe will design a detailed plan on October 3rd, Joe will share out with the meeting invitation.
  • We will have an open In-progress Project meeting on October 11th to discuss the results.

Notes for Adobe Connect Replacement, LTI Governance

Housekeeping

  • Google Apps for Edu allows for up to 15 participants on hangouts (as opposed to 10).
  • Storage project is now underway (Zach)
    • Goal: reduce dependency on local storage infrastructure and improve access across devices and locations.
    • Email migration was first step, second step will be migration of home directories on Midd/MIIS files to the cloud.
    • Strong sense that we will be recommending One Drive as default best option, but Google Drive will continue to be supported.
  • Checking in on how Hangouts is working for our team communication/meetings
    • Have presenters join individually via Hangouts so that they aren’t just presenting “to the room”?
    • Would be helpful to provide docs/resources referenced in the meeting via the Hangout chat (Jamie)
    • Lower thirds have been super helpful
    • Core team has been meeting exclusively via Hangouts (everyone joins separately), would be great if we could practice this for extended team meetings, as well

Adobe Connect Replacement

    • Features for Web Conferencing Platform (adobe connect replacement)
    • Mack and Petar presented  to us on the status of this project in July
    • 80 host licenses on our current Adobe Connect contract – we’ve hit capacity and purchase 10 or more licenses a year
    • Adobe got rid of edu discount, so next fiscal year we’ll be using an alternative
      • 4 alternative platforms are being considered:
      • Related to another IT driven project – phone system replacement at the College
        • Most of the systems being considered have a UC (unified communications) component.
        • Webex and Vidyo are being considered as alternatives to AC as part of the phone replacement project
      • Zoom and Blue Jeans are two additional web conferencing platforms being considered (independent of phone replacement)

 

  • If there is a clear front runner after rigorous testing of different options, we will proceed with a pilot (Mack)

 

    • Zoom Webex and Blue Jeans meet our needs as a replacement for Adobe Connect, according to the criteria we set in above form
    • Options that have been ruled out for various administrative/functionality-related reasons
      • Skype for business
      • Gotomeeting
    • How AC is currently being used
      • School of Hebrew hybrid program
      • Language School pre-immersion (Russian + Korean)
      • Administrative working groups at College
      • MIIS: probably 20 active users per semester
        • IEM program relies heavily on web conferencing each semester
          • Symposium, synchronous practicum course throughout the semester, guest speakers
        • Recruiting: virtual recruiting series each semester
        • Annual Nonproliferation teacher training – virtual workshops

 

  • For now, how do we test these different tools?

 

      • Our group will test out the 4 different platforms during our meetings
        • Musical chairs, 15 minutes?
      • Our group will try to identify the one tool that stands out and then pilot that group with the various academic/administrative groups reliant AC

 

  • During those 15 minutes, we’ll be evaluating

 

  • Project team: Mack, Petar, Joe, Bob, ODL (Sean or Amy C)
    • Project team will share meeting links with us to attend via the different platforms, a member of the project team will lead each test.

LTI Governance

    • Learning Technology Integration (LTI)
    • Canvas has the ability to link to other services internally
    • LTIs can be linked at
      • Course level (by faculty)
      • Subaccount level (MIIS, Breadloaf, etc.)
      • Uber admin level (available for all courses across the board)
    • Eduapps
      • Right now, faculty can find direct links to services and add them directly
    • Governance questions and next steps

 

  • Next steps: Joe has drafted a recommendation and will be sharing for feedback, then we’ll decide how to move forward

 

  • Additional questions from the group
    • What was the process for Moodle/LTI? (Petar)
      • College only had one LTI request ever – no precedent
    • Replace “student data” with “protected data” in flowchart?
      • Comply with FERPA
      • Health data?
    • WordPress parallel – how do plugin requests get vetted? Do we need to be talking about governance processes more broadly? (Bob)
    • If we do approve the request, at what level does that take place? Subaccount? Everyone?
    • If the LTI has a cost, which budget would it come out of? (Mack)
      • Cost will be addressed on a case by case basis
    • Streamlining the faculty experience – should we try to ensure that this request process is similar to requesting WordPress plugins or Google Apps integrations (Zach)?
      • Joe’s gut reaction: we should stick to focusing on Canvas, the governance question is new to us. Let’s focus on success with Canvas governance and then think about how it could be a model for future platforms. We can have the conversation about Google Apps at a later date.
      • Currently no governing body that approves or denies WordPress plugin requests. There has never been a formal system for vetting requests beyond whether adding them will break anything. (Adam)

ACTT Extended Team Meeting Agenda for September 6, 2016

The new ACT Team process includes Extended Team meetings. These closed meetings allow the Team to work with expert staff and focus on evaluating solutions that inform recommendations.

Agenda

  1. Video Conferencing – Middlebury is investigating alternative video conferencing services for distance learning. Adobe will be discontinuing their education pricing for Adobe Connect licenses, doubling our costs. Services with comparable features are available with enterprise licenses at the same cost. – Mack
  2. Canvas LTI Governance – Middlebury is adopting Canvas, a Learning Management System developed and maintained by Instructure. Canvas has built-in features that support course activities in an online environment, like discussions, quizzes, and assignment submissions. Canvas also has an extensible architecture that allows for integration with other services. These services, commonly known as apps or LTIs, can be integrated at the course, program and service level. – Joe

Can Students See My Course Site?

Middlebury is approaching the start of the undergraduate academic year, this is the time where faculty are thinking about course web sites. The college has also started the transition from Moodle to Canvas, a new Learning Management System (LMS) that is developed and hosted by Instructure. Like Moodle, faculty can create their Canvas course sites...

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Notes for Google Drive & Course Hub, Adobe Connect

Announcements

  • Horizon report – Joe has been asked to sit on the Expert Panel for the 2017 Higher Ed Report – will inform our work for making cyberinfrastructure projections.

 

Course Hub/Middfiles/Google Drive

Provisioning Google Drive folders and Middfiles folders using the Course Hub. – Joe

  • Meeting w Jim Stewart and Mike Roy about this
    • Use of middfiles has declined 20% over the last few years – let’s provision course folders on demand from the course hub instead
    • It is possible to provision Google Drive folders using the Course Hub, allowing the Hub to set up appropriate permissions and add rosters.
    • MIIS courses don’t use local storage
  • What communication needs to happen?
    • There needs to be clear messaging that Google Apps is available to everyone, and provisioning of course folders is an option.
    • Exit strategy needs to be in place
  • The plan is to move away from local storage to cloud services
    • What do we lose in this transition?
        • Media projects have to be downloaded every single time
    • Moving directories to the cloud
  • Before this gets automated in Course Hub, do we need to consider other configurations e.g. OneDrive?
    • Course Hub can allow for all sorts of provisioning, do we need to make a strong recommendation for one or the other?
  • There is currently no proposal/ask to decommission Middfiles/course folders. That functionality will still exist.
  • Google folder provisioning through Course Hub will not be in place for the fall semester
  • Are we supposed to make a recommendation for one or the other?
    • People are already using Google Drive privately, they’re not using Office 365
    • Should we do a comparison pilot to determine the unique affordances of the two platforms?
      • Only one program will have dedicated support – once we make a decision about which one is supported we need to articulate an exit strategy
      • At the end of the pilot, would we turn the unselected platform off?
  • Tenure review process and current 2-year retention policies are at odds
      • We’d have unlimited storage with google apps, but we can’t guarantee google wouldn’t change their terms of service – exit plan necessary
  • How long Moodle archives will be accessible after decommissioning is undecided

 

Recommendation: Create functionality that allows for the provisioning of Google Drive spaces for courses using the Course Hub.

Recommendation: Create functionality that allows for the provisioning of Course Folders on Middfiles using the Course Hub.

 

Video Conferencing (Mack and Petar)

  • Adobe has discontinued its educational pricing for Adobe Connect, and the new price is prohibitive; we need to plan for a replacement for next fiscal year
    • We are in agreement that there is a need for adobe connect-like functionality beyond our other platforms
      • Large scale curricular events that allow for screen sharing, file sharing, interactivity, recording, etc.
      • MIIS Recruiting, International Education Mgmt program, and other departments are dependent upon Adobe Connect for virtual events
        • virtual symposia, recruiting webinars, synchronous sessions for hybrid courses (presentations, roleplays, lectures)
    • Alternatives to Adobe Connect
      • 6 week Skype for business pilot took place
      • WebEx by Cisco is being piloted now
      • GoToMeeting by Citrix – not much for academic use
      • Additional tools being piloted
        • Some of these tools could potentially meet the needs that Adobe Connect currently serves, but they are being evaluated as replacements for our telephone systems. Is that sufficient consideration for curricular use?
        • What would be missing?
          • Given how heavily MIIS programs rely on Adobe Connect, if tools are being piloted that could replace it, MIIS and the DLC must be part of that conversation and any potential pilots
        • Mack and Petar could do demos for us
        • We could potentially do a curricular/academic pilot of one of these platforms
        • Seems like Zoom is the strongest contender for curricular purposes
          • Potential pilot participants – MIIS’ International Education Mngmt program does a symposium every semester. 60 students will be presenting this November (majority of presentations rely upon web conferencing).
      • Would be great if alternative platform could also replace polycom infrastructure, but that’s not the primary purpose of the evaluation

 

  • Next steps: Petar will share spreadsheet for us to respond to/indicate our needs in a replacement. Make additions by 8/9

 

 

From Petar:

 

Per our conversation at the ACTT meeting, we need to look for a replacement for Adobe Connect as we cannot afford their new pricing model (which is twice the cost = $40k). This is the link where Mack and Petar have begun to collect a list of features that are required/desired to have in a replacement, and a list of potential replacements. Please add any features or solutions that you think are missing. We are hoping to have the feedback collected in the next two weeks and review the list again and choose the top three solutions.

https://docs.google.com/spreadsheets/d/1Vv1LwQNz-cY0EOnVofZEl3vDdKet3KWpFF48twQFElo/edit#gid=0

ACTT Extended Team Meeting Agenda for August 26, 2016

The new ACT Team process includes Extended Team meetings. These closed meetings allow the Team to work with expert staff and focus on evaluating solutions that inform recommendations.

Agenda

  1. Course Hub/Middfiles/Google Drive –  We will discuss provisioning Drive folders and Middfiles folders using the Course Hub. – Joe
  2. Video Conferencing – Adobe has dropped its educational pricing for Adobe Connect, we need to plan for a replacement. – Mack and Petar