Tag Archives: Purchasing

Going to Middlebury or Monterey? We have hotel rates for you!

travelMiddlebury has negotiated rates with local hotels in Monterey and Middlebury. When booking business travel to either location, please refer to the purchasing website which has information on the current rates. At Monterey, please stay at these hotels only as the rates are based on volume. You can also see information on car rentals on the same page. You have to log into the page using your @middlebury.edu email address. For further information contact Corinna Noelke, x2304.

Where to buy cameras, lenses, audivisual etc. equipment – Discount at B&H

Middlebury receives a discount with B&H through its membership with the E&I Cooperative. Most often B&H has the best pricing but it is not our sole vendor so if you find the same product somewhere else for a better price (all inclusive), go for it. Here is a link to a showcase of their products.

For purchases of $10,000 or more:
Contact B&H at (800) 947-8003 extention 7741
Mention that you are purchasing for Middlebury College (even if you are at MIIS), you can also reference the discount number EI2013 which is the E&I Contract we are using. They will give you a quote that includes free shipping. They will give you the discount we receive through E&I and then work on getting you better pricing on top of that.

For purchases below $10,000:
Go to the B&H website via the E&I website. You will receive the discount through our E&I membership – which starts at 0.5% but can get much higher, depending on the product. Free shipping is included.

There are a couple of steps required at this point – once we have e-procurement set up, it will be easier to access the catalogue.

1) Log into the E&I website. If you don’t have a login yet, click on “Not Registered Yet? – use your @middlebury.edu email address (everybody at MIIS does have an email alias with @middlebury.edu)

2) On the right side is a link to “Online Ordering”, click on it.

3) Click on the shopping cart icon next to B&H Photo Video and start shopping.

Here is a visual guide through the process.

Remember if your cart turns to $10,000 or more, don’t click on “Begin Checkout” but instead call the number above to get a quote – you’ll get a better price for your basket when you get the quote.

You can find this information and more contracts at the go/purchasing webpage.

Coffee and Water Contracts

The Green Mountain Higher Education Consortium (GMHEC) members Champlain College, Middlebury College, and Saint Michael’s College, are continuing efforts to obtain cost savings for the three institutions while adding benefits for all. Recently, GMHEC went through a request for proposal for coffee and condiments.  We received four proposals. After reviewing and vetting the proposals through a detailed process, we awarded the contract to W.B. Mason.  This is the same company which was awarded the GMHEC Office Supply contract last year.

The contract gives Middlebury at least 15% savings on coffee and up to 58% on condiments with a 2 year price guarantee.  For example, K-Cups cost only $10.24 per box and renting Keurig coffee machines (K140s and K150s) is free. Using W.B. Mason for both Office Supplies and Coffee/Condiments will simplify ordering for you and streamline the payment process for Accounts Payable.

To order coffee and condiments, please visit the W.B. Mason website. The pricing is reflected on the website. If you do not have a W.B. Mason account yet – please contact Matt Curran who will set you up with an account. Please refrain from ordering coffee and condiments (unless you order for dining) from other vendors such as Crystal Rock, Costco, Walmart, Amazon, etc.

To rent a coffee brewer, contact Jarrod Pulsifer, our W.B. Mason account executive, with information on which brewer you would like, the INDEX to charge it to, and the exact location where it will be (address, room number). It usually takes 3-5 business days to get the brewer installed.

For water coolers, the College is staying with Misty Meadows to support a small, local, family-owned business. If you need a plumbed-in water cooler, W.B. Mason is the vendor of choice though as Misty Meadows does not provide them (and your contact is Jarrod Pulsifer). For Misty Meadows contact information see the Purchasing website.

Please be mindful of the College’s policy that these types of items are only allowable with advance approval from your supervisor per the College’s handbook.