Tag Archives: meeting notes

AD Meeting Notes, Aug. 30, 2012

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Present:  Mike Roy, Shel Sax, Terry Simpkins, Chris Norris, Mary Backus, Carol Peddie and Doreen Bernier

The President’s Office has begun efforts to gather information about internal compliance requirements (“things which we require or request of ourselves, office-to-office, in order to get our work done.  Things that used to be able to get done with a single phone call that now requires several forms, paperwork, and follow up”).  Discussed their request for a list from each department of processes that might have the effect of making it more difficult to get work done.

We deferred discussion of  the Curricular Technology Team’s charge until the September AD’s retreat.  A future All-LIS staff open meeting will also be dedicated to how the teams vs. workgroups are working.

We talked about the academic software request process.  Terry will convene a small group (Lisa Terrier, Carrie Macfarlane, Carol, Terry, Mary).

Mike requested agenda suggestions for future LIS meetings (managers, directors retreats, all staff meetings and optional all staff meetings).  Mike will create a draft list and distribute to the ADs for comments.

Thanks for reading,
Terry & Doreen

 

Manager’s Meeting Notes, May 10, 2012

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Present:  Mike Roy, Carrie Macfarlane, Peggy Fischel, Joe Antonioli, Mary Backus, Jess Isler, Dan Frostman, Ian Burke, Rachel Manning, Joe Durante, Chris Norris, Carol Peddie, Pij Slater, Terry Simpkins, David Ludwig, Petar Mitrevski and Jim Stuart (via phone).

Pij Slater presented the Education and Training Team’s Orientation Checklist for New LIS Staff for discussion.   Continue reading →

Curricular Technology Team Meeting Minutes: 11/10

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In attendance: team members minus Sue Driscoll. (Joy Pile, minutes)

Mack and Alex are working at the helpdesk. Alex tangentially wondered if and how the CTT should be more involved in the helpdesk. It was noted that the team has a number of issues on its plate – not the least of which was the original charge to find a replacement for Segue. If the team is to be involved in other projects – then we need direction and new goal setting from the ADs. It was agreed however, the CTT could have a hand in training staff at the helpdesk once a replacement application is chosen. It was suggested that the team could also have a hand in application development – particularly for MiddMedia and could help determine which features and applications are most appropriate for curricular use.

For the rest of the meeting CTT discussed its new website. There was some disagreement about the current navigation – but it was agreed to seek feedback from a few potential users before changing the navigation from the current mock up.

Discussed the philosophy behind  Quick Starts, and came up with the following rubric:

  • That we need to post some information that relates to the different labs on campus
  • That there needs to be information about some of the free for download applications such as Audacity that are included among the tools
  • Discussed what essentials might be included in a Quick Start Guide as it related to Audacity.

Media Services Meeting Notes 110409

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Dean proposed a template for any/all blogs that we submit reflecting results of the weekly meetings.
Elin Waagen will perhaps give us a few how-to’s on this.

1)Discussion of reduction in services proposals and ramifications.
With the rollout of new website in early 2010 it was determined that important service level updates be included in this
Scott will be writing draft of Videotaping guidelines with cost analysis and brought up possible charging for services
His DLA team is also looking at needs and guidelines
Stewart has been charged with writing a draft on revised screening policy
Possible training of designated students( by professor) in booth projection spaces.
Dean and Charlie will be writing a draft for equipment loans
Each of these drafts will be due on the 18th of November

2) Charlie will take responsibility for meeting with language school directors during the winter around equipment distribution needs in the past /present and future. Will be working closely with a computer tech who will oversee the distribution of computers and peripherals

3) Room 140 was discussed as an upgrade option and several ideas were discussed;
Using slim-clients and a virtual machine.
Black box?
Eliminating laptops in that space entirely and having students ( if needed) take from circ.
The future of ILC 1, 2, 3, 24 hour lab SDL 202 and possible reductions in computer lab space.

4)Emergency line coverage was discussed with the understanding that we will be down to 3 people
The importance of phone coverage from 8 -5:00 pm was discussed with an increased awareness that this is a priority of Media Services. We, as a group, must be aware that emergency phone coverage is crucial.

5)Discussion of the Arts Technical Support group and its impact on us as a group if this becomes a sanctioned process.