Author Archives: Franklin Ford Daniel

About Franklin Ford Daniel

Franklin Ford Daniel, a Benefits Specialist at Middlebury College, enjoys the administration of the College's retirement plans and other benefits. Franklin's currently fired up with the Certified Benefits Professional training to comply with U.S. legal and regulatory requirements and integrate benefits programs with business strategy and design. Prior to joining Middlebury, Franklin was a benefits analyst at Service Employees International Union. Before his benefits administration career, Franklin spent his days in the soccer field as a semi-professional soccer player with the NJ Nationals and Cape Cod Crusaders. Follow @franklindaniel_ on Twitter.

Retirement Transitions

 

 

 

 

Individuals who end employment after having worked for Middlebury in a benefits-eligible status for a minimum of ten years past the age of forty-five qualify as “Middlebury Retirees”.

 

Name Type Retirement Date Department
Wayne Darling Staff 3/10/2017 Public Safety
Charles Conway Staff 3/2/2017 Information Technology Services
Marilyn Dragon Staff 2/24/2017 Facilities Services
Norman Metcalfe Staff 2/23/2017 Information Technology Services (MIIS)
David Groshans Staff 2/14/2017 Facilities Services
Amy Sands Staff 12/31/2016 Research Centers and Initiatives (MIIS)

 

CIGNA ONE-ON-ONE MEETINGS IN MIDDLEBURY

cigna

Representatives from Cigna will continue to visit the Middlebury campus several more times in March through April, 2017. On-site visits are reserved for private, one-one-one meetings between employees and a Cigna representative.  If you have a question about your medical or dental benefits, please make an appointment to speak with our local representative at:

http://www.signupgenius.com/go/4090e4cadac2babf49-cigna3

CIGNA ONE-ON-ONE MEETINGS IN MIDDLEBURY

cigna

Representatives from Cigna will continue to visit the Middlebury campus several more times in March through April, 2017. On-site visits are reserved for private, one-one-one meetings between employees and a Cigna representative.  If you have a question about your medical or dental benefits, please make an appointment to speak with our local representative at:

http://www.signupgenius.com/go/4090e4cadac2babf49-cigna3

Flexible Spending Accounts Substantiation Requirements

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The IRS requires that all flexible spending account (FSA) transactions –  even those made using an FSA debit card – be substantiated.  This means that the eligibility of each transaction must be supported by an itemized bill or explanation of benefits.  Substantiation is the participant’s responsibility, however our FSA provider, myCafeteriaPlan, monitors FSA accounts and contacts participants, as needed, to remind them of missing documentation.

There are several options for submitting FSA claims and providing substantiation:

  • If you file FSA claims with a paper form through the USPS or fax, and include a valid receipt or Explanation of Benefits with your FSA claims, your substantiation obligation has been met, and you are not required to do anything further.
  • If you file claims using the myCafeteriaPlan web portal or mobile app, and upload scanned or photographed itemized receipts or Explanations of Benefits at time of claim submission your obligation will have been met.
  • If you use your FSA “Benny” card to pay for services you must take extra steps to provide the required substantiation for all claims except for prescriptions (which auto-substantiate). HR recommends that users submit receipts or Explanations of Benefits to myCafeteriaPlan immediately after using the Benny card to ensure uninterrupted FSA access and to avoid tax consequences.  Receipts or Explanations of Benefits can by submitted via mail, fax, the web portal or the mobile app.

To help the Plan and our members remain in compliance with IRS rules myCafeteriaPlan will reach out to participants to request missing substantiation.  Depending on users’ account settings this contact may be via work or home email address, USPS mail, the myCafeteriaPlan web portal or the mobile app.  If you receive a request for substantiation from myCafeteriaPlan please respond promptly; if you do not respond within 68 days from the first correspondence, your FSA Benny Card will be put on temporary hold until proper documentation is received and ultimately there will be tax consequences. Remember, documentation can be easily submitted via the online portal, mycafeteriaplan.com, or via Mobile App, fax or mail.

If you have questions or need assistance, please contact myCafeteriaPlan at 1-800-865-6543 or Human Resources at (802) 443-3372.

If you have yet to set up your access to the member portal for mycafeteriaplan.com, please do so today!  It’s easy – just follow the instructions at this link: http://www.middlebury.edu/system/files/new_user_login_information_extended.pdf .

Reminder: Closing out your 2016 Flexible Spending Accounts

If you participated in a flexible spending account in 2016 and still have a remaining balance, you have until March 15, 2017 to seek reimbursement for dates of service which occurred in 2016.  While at this point in time you can no longer use your 2016 benefits debit card for claims, you may file your claims by using a paper claim form and submitting it via mail, fax or via electronic upload.  Here is a link to the 2016 CBA FSA claim form: http://www.middlebury.edu/media/view/170601/original/CBA_Blue_Flex_Claim_Form.pdf

Here is a link to the site for uploading your 2016 FSA claims: https://secure.cbabluevt.com/electronic-submission.aspx?app=reimbursement

After March 15th, remaining 2016 Health FSA balances, up to a maximum of $500 will be rolled over to your 2017 Health FSA account.  The rollovers are expected to be credited to employees accounts with MyCafeteriaPlan in April.   If an employee participated in the flex spending accounts in 2016, but did not enroll in 2017, any rollover funds available to them will result in a new account being opened for them at MyCafeteriaPlan, and debit cards issued.

Cigna One on One Meetings in Middlebury

cigna

Reminder, representatives from Cigna will continue to visit the Middlebury campus several more times in February through April, 2017. On-site visits are reserved for private, one-one-one meetings between employees and a Cigna representative.  If you have a question about your medical or dental benefits please make an appointment to speak with our local representative at:

http://www.signupgenius.com/go/4090e4cadac2babf49-cigna3

2017 Flexible Spending Accounts Update

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2017 Flexible Spending Accounts Update

If you are a benefits-eligible employee who is enrolled in a 2017 flexible spending account, you may have recently received a Welcome email from MyCafeteriaPlan.  The email outreach effort sent by Middlebury’s new FSA service, MyCafeteriaPlan, provided by Business Plans Inc.  You may access your online portal to your flex account(s) via the instructions in that email. Once logged on to the portal, you will be prompted to update your username and password by following the instructions available at this link: http://www.middlebury.edu/system/files/new_user_login_information_extended.pdf. You may also update your profile with your preferred contact information, such as  a personal email address or physical mailing address. Or you may leave your profile as is, and receive correspondence on your work email account. The portal also gives you access to your account balances, transaction history and an option to submit your claims electronically.

Accessing the flexible spending portal at MyCafeteriaPlan.com is an enhanced service, which many employees may find useful. But if you prefer to not log on, you will still be able to utilize your ‘Benny’ card and/or submit claims utilizing the claim form that is available for download on Middlebury’s website at this link: http://www.middlebury.edu/system/files/media/Claim%20Form_FSA%20Flex.pdf

If you have questions about your 2017 flexible spendng account, feel free to reach out to customer service at MyCafeteriaPlan at (937) 865-6500 or toll free at (800) 865-6543.  You may also contact Nancy Lindberg or Franklin Daniel in Human Resources at 802-443-3372.


2016  Flexible Spending Accounts Reminder

If you participated in a flexible spending account in 2016 and still have a remaining balance, you have until March 15, 2017 to seek reimbursement for dates of service which occurred in 2016.  While at this point in time you can no longer use your 2016 benefits debit card for claims, you may file your claims by using a paper claim form and submitting it via mail, fax or via electronic upload.  Here is a link to the 2016 CBA FSA claim form: http://www.middlebury.edu/media/view/170601/original/CBA_Blue_Flex_Claim_Form.pdf

Here is a link to the site for uploading your 2016 FSA claims: https://secure.cbabluevt.com/electronic-submission.aspx?app=reimbursement

After March 15th, remaining 2016 Health FSA balances, up to a maximum of $500 will be rolled over to your 2017 Health FSA account.