Tag Archives: Feb 6 09

LIS TEAMS

Candidates for New Teams (with sponsor in italics)

We will begin the roll-out of new teams by choosing from the list below three or four teams to start with.

  1. Curricular Technologies (Peddie )
  2. Digital Archives/Collections/Library services (Simpkins)
  3. Information Security  (Cutter)
  4. Language Schools/Bread Loaf/MMLA support  (Roy)
  5. LIS Web presence  (Rehbach)
  6. Training/Workshops (including internal LIS cross-training)  (Backus)

The names listed to the right of each team above is the team sponsor.  The sponsor’s role is to help provide a framework for the team and the resources needed to ensure the teams success, but the sponsor is not the team leader.


If you are interested in being a part of one of these teams, please contact the team sponsor with the following information:

  • why you are interested in this team,
  • a brief outline of the projects/activities/services you think the team should pursue.
  • if you would like to be considered for the role of team leader, please mention that and also submit a draft charge for the team
  • you may also nominate others for membership and leadership of a team.
  • please make your interest known by Friday February 20th.
  • please note: in some cases, we may ask people to join a team who haven’t volunteered!

We’ll announce the first round of teams, team leaders, and team members shortly thereafter.  We’ll post more detailed information — including expectations for team members, team leaders, and team sponosors — soon on the LISt blogspace.

Existing Committees and other team-like things

Here is a list of groups that already exist that are team-like in their approaches and membership; we expect that as we move forward with our roll-out of more formal teams, these groups will be included in our list of ‘formal’ teams. (If there are other team-like things not on this list, let us know and we’ll add them.)

  • Library Hours
  • LIS Green Team
  • Social Committee
  • Institutional Repository Working Group (IRWG)
  • Emergency Management Committee
  • Reference Collection Advisory Group
  • Info Desk
  • Collection Development advisory group
  • Browsing team
  • E-newsletter
  • Special Collections
  • Music Library
  • Science Library
  • Government Docs

Teams Proposed to be formed later

Because we want to be thoughtful in how we manage the balance of responsibilities within teams and the responsiblities within workgroups and areas, we want to begin with a small number of teams, and then once we better understand how to do this, to launch additional teams. Teams that we intend to pursue later in the process include:

  • Communications (include Orientation planning/info/documentation)
  • General Web development, innovations, support (incl. ADA/universal access)
  • Service Points (incl. Information Desk)
  • Space Utilization (incl. ADA/universal access; classroom/lounge “tech infrastructure”)
  • Audio-Video capture/edit/distribution
  • Databases & Data Warehousing
  • GIS services

As part of this initiative, we will be developing a series of trainings that will allow staff  impacted by this to learn more about  managing work through teams. This includes training on the definitions of roles on teams, communication strategies, project management techniques, and conflict resolution. As this progresses, we will keep everyone informed about these professional development opportuntities.

KeyServer

Submitted by Linda Knutson

Beginning this Spring term the Helpdesk will be testing a new licensing management product called KeyServer. This product allows Middlebury College to provide software licenses for applications in a much more efficient way than we are today.

What is KeyServer?

KeyServer is a tool for managing software licenses over the network.

Why is it being implemented at Middlebury College?

KeyServer will help us make better informed decisions regarding software license purchasing and allow us to invest in more site/concurrent-use licenses instead of individual licenses. This will give more of our users access to certain software and save the college money by sharing the licenses and purchasing only what is needed to support concurrent users.

Do other colleges and universities use KeyServer?

Yes. Some of the organizations using KeyServer are:


– Brown University

– Cornell University

– Dartmouth College

– Georgetown University

– Harvard University

– MIT

– Princeton University

– Stanford University

– University of Arizona

– University of Massachusetts

– University of Vermont

– Wellesley College

– Yale


How are we implementing KeyServer?

We are testing KeyServer on some of the helpdesk computers and a few labs. The next step will be installing KeyServer in Axinn computing labs and the Wilson Media lab. When that pilot program has been running successfully for a semester, we will implement KeyServer in the rest of our computing labs. Finally, all college-owned computers used by faculty and staff will use this product.

How will this project impact faculty, staff and students?

KeyServer installs a program on each individual computer. This product will have very minimal impact on users and the network. We will be providing documentation to assist with the use of KeyServer. People who use software while travelling will be able to access software licenses through KeyServer.

We are currently in the process of completing a FAQ document which addresses questions and concerns. As we move forward, your input into this process will be helpful. Any feedback can be directed to Lisa Terrier at terrier@middlebury.edu.

NExpress Plenary Meeting

Submitted by Joe Toth
On Monday, April 13, 2009, LIS will host a meeting of the NExpress library consortium, members of which are Bates, Bowdoin, Colby, Middlebury, Northeastern, Vassar, Wellesley, and Williams. This first-ever conference, billed as the NExpress Plenary Meeting, will consist of two rosters of concurrent sessions in which library personnel in units such as cataloging, circulation, and systems meet to discuss topics of importance, and a short opening or closing assembly. We’ve begun planning agendas for unit meetings by convening a group of Midd designates whose chore is to contact NExpress counterparts to solicit subjects. I’ll offer updates as we proceed.This event is significant because it might further forms of collaboration that cause member libraries to save money on material resources; to investigate combining or centralizing work processes now separate and redundant; and to speculate about and perhaps plan for enlarging NExpress’ membership and capacities.

AlertFind Expands to Schools Abroad

Submitted by Peggy Fischel

The Schools Abroad directors expressed interest in using the AlertFind emergency notification system at their schools. Liz Ross, associate director of Off-Campus Study, and I conducted two tests this winter with the directors and will train them as team administrators for their individual schools this summer.

Cell Phone Changes Afoot

Submitted by Peggy Fischel

With the recent announcement from the CFO that most College-owned cell phones must revert to personal service due to IRS requirements, Ginnie Bukowski kicked into high gear. She convened a well-attended Q&A meeting with affected parties who have Verizon Wireless service and is now consulting with small groups and individuals to help them through the process. LIS will continue to maintain the BlackBerry Enterprise Server and add users who require Outlook e-mail and calendaring service for business purposes. 

The new cell policy was devised by the Controller’s Office with input from Telephone Services.  Even if you are not entitiled to a College allowance, employees can get discounted service from Verizon Wireless.  If other carriers offer discounts, we will add that information in the future.

NEFDC Spring Conference

NEFDC

SPRING CONFERENCE

Friday, May 29, 2009

Connecting The .Edus:
Using Technology To Connect With Our Students

Description

Conference Format

The conference day will feature a mixture of hands-on workshops and interactive sessions, a plenary presentation, and networking opportunities.

The conference will be held at five different sites across New England and connected via video conferencing for our plenary presentation. The sites will be:

Middlebury College, Middlebury, VT

Dartmouth College, Hanover, NH

Worcester Polytechnic Institute, Worcester, MA

New England Institute of Technology, Warwick, RI

University of Connecticut, Storrs, CT

Call for Proposals

The Program Committee invites proposals that reflect the best in research and practice of college teaching in New England.  Submissions may address all areas of teaching and learning that use technology.

  • Here are a few general suggestions related to the conference theme:
    • Classroom strategies that address the use of technology to reach different student learning styles
    • Helping colleges and students bridge the technology divide
    • Helping students connect with course content in and out of the classroom
    • Supporting faculty who want/need to learn the new technology
    • Creating community out of diversity with the assistance of technology
    • Using technology to engage students of different backgrounds with peers, staff, and faculty.
    • Supporting the digital natives (our students) while developing the digital immigrants (the faculty)

There will be two types of presentations:

Hands-on Workshops (120 minutes): Computer lab-based interactive sessions that encourage participant involvement through hands-on use of a technology. These sessions will be scheduled in a computer lab.

Interactive discussions (60 minutes): Interactive sessions that present new ideas about using technology in an academic environment and discuss the benefits and drawbacks of those systems. These sessions will be scheduled in a classroom.

Conference attendees overwhelmingly prefer presentations that give them at least one concrete, practical “take-away” idea to implement at their home campuses. If your presentation concerns a particular program or experience, please articulate how it might be transferable to other contexts and institutional types.

Please refer to www.nefdc.org to review important submission guidelines and to submit your proposal online.

Submission deadline is February 15, 2009; notification of acceptance will be sent out the week of February 26, 2009.

Questions? Contact Tom Thibodeau (tthibodeau@neit.edu)

Goals Review for 2008-09

Submitted by Mike Roy

As most of you already know, we in LIS went through a goal setting exercise this fall, and established an ambitious set of goals for this academic year. As a way to make sure that these goals don’t just sit on a shelf gathering dust, we are building a regular review of our goals into our weekly AD meetings. Each AD has been assigned a set of goals to keep track of, and will provide an update to the group on the status of the goals (what’s making good progress; what’s done; what’s stuck, and why). For each goal, we’ve named a contact person. If you are that contact person, you can expect to be contacted  three times between now and June to provide an update on your goals. All of this information will soon live on the web, so that anyone in LIS (or the world, for that matter) can track the progress we are making towards achieving our goals. (We’ll post the link soon!) While we recognize that this work of setting and tracking goals can be burdensome, we also believe that the way for us to make progress towards improving our efficiency, rolling out new services, and assessing our work is by being quite explicit about this sort of goal setting work. We intend to do this on an annual basis, starting in June of this year. As always, any thoughts you have about how to do this in the simplest and least burdensome manner possible are welcome.