Tag Archives: Meetings

ACTT In-progress Project Presentation for MiddCreate

Tuesday, July 5 from 3-4pm
LIB 105A or Polycom 712833

The new ACT Team process includes in-progress project presentations. These presentations are meant to inform the community about how things are going, what has been done and what still needs to be done, what is going well and what are the challenges.

Evelyn Helminen will be sharing the MiddCreate project, currently in the pilot stage moving into production for the fall.  After we will discuss how MiddCreate fits into Middlebury’s academic cyberinfrastructure.

In-progress project presentations are open meetings, anyone may attend.

Notes for Google Apps and OneDrive Project Presentation

  • Cloud Services: Google and Microsoft
    • Goal: provide better (cloud-based) services to the community
  • Infrastructure
    • Storage
      • Available from anywhere
      • Private, secure, encrypted
      • Scales to demand
    • Access to info
      • Collaboration and sharing
    • Familiar and consistent
  • Why are we doing this?
    • Better consume our resources
      • Home directories on middfiles are 25TB
      • Grows a half TB a month
    • Enhance service offerings
      • Available anywhere on most any device
      • Scalable and efficient use of eresources
      • Cost effective
      • Highly available
      • On demand automatic provisioning
  • What we can provide
    • Google apps for edu
      • No longer in beta!
      • Online collaboration
      • Drive
    • 365
      • Online collaboration suite – word, excel
      • Software distribution (local office install)
      • Onedrive
      • More nuanced levels of licensing and access – differences between MIIS and Midd College, working through those issues
    • Email in the cloud!
      • Fully hosted or hybrid model
  • Where we are now
    • Groundwork has been laid
    • All midd users automatically have GAfE account
      • Including access to apps, drive, and youtube
    • All midd users automatically have an O365 account
      • College students can install local copies of Office through O365
        • Only for residential students, MIIS students can access cloud-based Office suite
      • Everyone has accounts but they don’t have access yet
    • All active directory groups exist in both GAfE and O365
  • Still to come
    • A series of projects as opposed to one big unveiling
      • Documentation and education project
      • Microsoft’s online collaboration apps
      • OneDrive and GoogleDrive
      • Home use software distribution Faculty/Staff
      • Everyone currently has access to Google Apps (but most people don’t know)
      • Everyone does not currently have access to OneDrive – still to come
      • Cloud-based email still to come
  • Decisions that still need to be made
    • Which service do we recommend to people?
    • How do different groups collaborate effectively?
    • Do professors choose one or the other?
      • Will students need access to both?
    • Others?

 

Questions

  • Do we want to offer the same level of support for both or favor one?
    • One platform may be better for certain uses than the other
    • We like the idea of a default/one that is better supported
  • Any support requests re: Google to date?
    • A few calendar items, nothing major
    • Most people are using web interface
  • I’m a student with a google account that I use for school work – I graduate and move on. How do I transition my work to my private account?  (Bill)
    • No fee, but there will be some hoops/procedures to go through
  • I’m a student with a Microsoft account that I use for school work – I graduate and move on. How do I transition my work to my private account? (Bill)
    • Currently more complicated than Google
    • Everything that is cloud-delivered is free
  • Do we have an inventory of what’s been turned on by Google Admin? (Joe)
    • Yes, a list can be shared
    • When you’re logged in you can see a list of some applications, but not all of them
  • How does a faculty member associate Google resources with a course?
    • A Course Hub integration would be helpful here; it’s currently tough to find the right group in Google
      • Create the resource, connect with the correct student group
    • With OneDrive, groups can own files/documents – more ownership-based management than Google-drive
      • If group owns documentation, data management is simpler from an administrative perspective. Group membership should be able to shift seamlessly
      • This is a nuance we’ll have to figure out between Google and OneDrive
  • Monterey and Midd campuses have the exact same access to this functionality? (Bill)
    • Yes, only difference is residential component for the College (Office installs)
    • This is an example of “big M” Middlebury thinking
  • For a guest lecturer or auditor, they could be added to a Google folder not a group?
    • Another nuance that needs to be explored/determination needs to be made about what to recommend to faculty
  • In terms of announcements/messaging/role out, does Course Hub integration need to be in place first?
    • We need to have nuances largely figured out before we make an announcement
  • So what’s the rollout timeframe?
    • Timeline needs to include various project teams
    • Probably not reality to have ready for fall 2016 roll out
    • Do we need to roll both platforms out at the same time?
      • It would behoove us to roll out the recommended platform first
  • We need to give faculty clear instructions about procedure change, as they are not accustomed to provisioning folders themselves (Joe)
    • Now they will need a folder with the appropriate permissions
  • What’s the motivation for having both services?
    • We have to have some of each. Google is already pretty ubiquitous in usage across Middlebury. We have to roll out Microsoft because of software distribution. Or do we? We can control what Microsoft functionality is available to avoid too much overlap with Google.
    • Encryption/security implications – Microsoft is superior to Google in this respect
    • Google doesn’t work in China – Jeff Cason currently testing OneDrive in China
    • A potential differentiation could be
      • Academic – Google. Administrative – Microsoft.
        • In reality this won’t happen
  • While Microsoft is in beta, the move to single sign on for everyone seems like a big step (Bob)
    • MIIS users having to sign on with @middlebury.edu account
    • We want to promote access to Google Apps – it would be disappointing if we couldn’t make an official announcement to the MIIS campus this fall even if the Course Hub integration is not in place.
    • What happens when students graduate? Some of our students are only here for a year, some do Peace Corps during their degree – leave campus for 2 years and come back.
      • How do the nuances of those different user needs get managed? We need an exit strategy.
    • Exit strategy for individuals and Middlebury as a whole is important.
  • Where is this project in terms of the ACTT life cycle? (Bob)
    • Should OneDrive be rolled out the same way Google Apps was?
      • Resource constraints
  • Is there a downside to MIIS announcing Google Apps rollout to campus? (Bob)
    • When Microsoft is rolled out, there may be an inordinate number of help desk tickets from people who want to migrate content from Google to Microsoft
    • It depends on when OneDrive becomes available
      • Timelines are not currently known, several different project teams
  • 2,000 Google Apps accounts active before syncing took place
  • There was already a OneDrive instance at MIIS that was being used by 40 people – no administrator
  • There’s nothing stopping any Middlebury user from using Google Apps (they just don’t know about it)
    • We are currently not fully committing or walking away from either

Middlebury will Adopt Canvas

In January, 2016, the ACTT (formerly CTT) submitted a recommendation for Middlebury to adopt Canvas. We have received budget approval, and will begin the work of moving Middlebury into the Canvas service.

Thank you to all of the faculty and students that participated in the pilot. Your participation and feedback (Midd and MIIS) helped to make a strong recommendation. And thank you to Joe Antonioli, Bob Cole, Bill Koulopoulos, Stacy Reardon, Shel Sax and Heather Stafford for supporting these classes during the pilot.

Also, thank you to all of the schools that provided us with insight and the benefit of their experience with Canvas. We learned a lot from you.

There is a lot of work still to be done to move Canvas from pilot to enterprise, but we do hope that you take a moment to celebrate this milestone and the collective effort to get to this point.

ACTT Extended Team Meeting Agenda for May 24, 2016

Extended Team meetings are closed meetings that allow the members to focus on discussions and work that needs to be done. You are receiving an invitation because you are either on the Extended Team or Project Team.

Agenda

 

ACTT Extended Team Meeting Agendas for April 19th and 26th, 2016

The new ACT Team process includes Extended Team meetings. These closed meetings allow the Team to work with expert staff and focus on evaluating solutions that inform recommendations.

Agenda

The next two meetings will be discussions with vendors that can help meet the needs for the Video Streaming Service project.

  • Tuesday, April 19th, 2016 – Panopto
  • Tuesday, April 26th, 2016 – Ensemble

Notes for In-Progress Projects April 12, 2016

The new ACT Team process includes in-progress project presentations. These presentations are meant to inform the community about how things are going, what has been done and what still needs to be done, what is going well and what are the challenges.

Agenda

In this meeting we will have two presentations:

In-progress project presentations are open meetings, anyone may attend.

RStudio

Albert Kim and David Guertin

  • http://rstudio.middlebury.edu
  • David creates accounts for faculty and students.
  • In the desktop version, each student needs to install multiple packages; with RStudio Server, a faculty or an admin installs all packages in one location and students don’t need to.
  • R Markdown: combines text, R code, graphics are embedded in one document. Standardized and easier to grade.
  • Some upper-level courses require students to download the desktop version of RStudio, it is important for them to understand this environment. The server version is most useful for entry-level courses and limited use within a course as it reduces the time needed to set up the software.
  • VPN may be necessary for MIIS to access RStudio, this should not be the case. David will work with Chris to see why this may be happening.
  • To go live, we would need to set up with Active Directory. Do we want people to add RStudio via the Course Hub using a self-service model, or do we them to contact AT? David and Joe will communicate about this.
  • Shiny Server Pro: create interactive apps and graphics without needing any tech knowledge. Graphics are interactive, changing the variables changes the graphic display in real time.
  • You can host apps on free shinyapps.io or you can install Shiny Server Pro and serve on your own servers. Free for academic institutions with proof of syllabus. The Middlebury-hosted service is much more responsive.
  • We would like to share these services with other faculty. Albert and Bill will communicate and set up a demonstration, possibly through CTLR programming.

 

Academic Cyberinfrastructure Inventory

 

  • The Project Team is learning a lot about our environment through working on this project.
  • Q: Why does the inventory include services like Facebook, Twitter, Scrivener, etc.?
    • We know these services are being used for academic work.
    • For comparison with similar services.
    • To track the continuum of moving from service to service over time.
  • A viewable/usable version of the inventory should include a filter for Middlebury-supported services.
  • Once the Project Team has completed the categorization phase, the project will be shepherded by the ACTT working with ITS to deploy the information in a web-accessible format. It will include search functions for faculty, staff and students, with some protected information behind authentication for staff that need to track dependencies, for instance.

Notes for Kick-Off on April 5, 2016

Agenda

We will be starting the new ACTT process with a Kick-Off meeting. This is an open, non-mandatory meeting for anyone who is interested in learning about the Academic Cyberinfrastructure Transformation Team to attend. We will introduce the new team members, structure, and thoughts on how the Team activities will be evaluated.

This is an open meeting, please share with anyone who is interested in learning about the ACTT

Notes

  • Mission: “Our mission is to evaluate and recommend technology services and innovations for teach, learning and research.”
  • Joe is teaching a course on “Design Thinking” this semester. Design Thinking includes an “Empathy Phase”

Q&A

    • Q (Melissa/CNS). How will information and requests trickle up?
      • “I have many day-to-day projects where I would love to have a license that exists on the Midd campus, but not the MIIS campus, or I would like to build a server with 1TB of storage to host a web site”
      • “My research center, CNS, is becoming such a large consumer of storage and bandwidth”
      • “On a request from Laurie Patton, I am researching a cloud services that could host our information”.
      • Answer – Joe – Anyone who wants to make a request for technology or technology services for academic use may approach the team. Happy to be an entry point for requests that may go to ITS or other groups.
      • Jim – we have to account for the resource requests during the budget request process.
    • Q (Melissa/CNS). We are a collection of researchers that become PI on large grants, we need to inform others of the implications on the projects that we are running…  So we can write it into
      • We are giving money to non-Middlebury developers to do things that could be done inside Middlebury
      • Jim: not necessarily opposed to using outside resources…
    • Q (Jim): May be Amy McGill can weigh in on the MIIS budget process and how funding decisions are made.
      • Amy McGill
        • MIIS Research Centers are funded with base productivity requirements
        • Campus community infrastructure is for day-to-day use
        • Research Centers seek their own funding for larger projects that need additional resources, they do typically provide for initial as well as on-going maintenance costs.
    • Q. ACTT contribution to the Strategic Planning Process?
      • t.b.d.
  • Q (Melissa/CNS).  Is it too early to start making suggestions for agenda items?
  • Q (Melissa/CNS).  I would love to explore the ability to share licenses across campuses.  We pay out of grant licenses for Tableau, for image processing software…  I drool over some of the licenses that the Geology department has.  This is not a simple request, but I would love to tackle it as a subject.
    • A (Zach/ITS-SR): Let’s talk; more productive if we can get an idea of the specific titles you’re interested in, so we can check what licensing models are available.
  • Q (Melissa/CNS).  I would love to talk about our data storage and access to bandwidth.  Because we use satellite images, large data sets, we are becoming something of a hog on the MIIS systems.   I would like to open a discussion on how we can meet CNS’s research technology needs including storage, bandwidth, and some security issues.
    • Joe: Has anyone done a “needs assessment for the department”?
      • We don’t have a department, we are a research center within a larger campus.
      • I have done a casual needs assessment. 13 TB of storage, external drives, google drives, drop boxes… Need access across three offices.
      • Jim:  ITS can help with a needs assessment and identify appropriate technology solutions, perhaps on campus or in the cloud, ideally consistent with other larger IT initiatives for Middlebury and work with CSN to identify, implement solutions.  We did this for the Middlebury DC office a couple of years ago that included the CSN operation there for example.
  • Q (Bob/MIIS).  Working toward equitable cyber infrastructure across VT and Monterey campuses seems like a an appropriate activity for the Team.

Actions

Joe to build form for collecting evaluation requests.

ACTT In-Progress Project Presentations for RStudio Server and the Academic Cyberinfrastructure Inventory

Tuesday, April 12th from 3-4pm
LIB 105A or Polycom 712833

The new ACT Team process includes in-progress project presentations. These presentations are meant to inform the community about how things are going, what has been done and what still needs to be done, what is going well and what are the challenges.

Agenda

In this meeting we will have two presentations:

In-progress project presentations are open meetings, anyone may attend. Please feel free to share the invitation with anyone you feel is interested in the topics discussed.