You may be thinking about employing a Middlebury College student to work in your department this summer. What a great opportunity for both you and the student! The student can learn important skills (or enhance those they already have) that they will use throughout their life – customer service, time management, conflict resolution, verbal and written communication skills, and so on.
The Student Employment Office Web page has been updated to reflect this summer’s procedures and policies: http://www.middlebury.edu/offices/business/seo/summer
Please familiarize yourself with these policies so you are well informed and can provide information to the student(s) you hire.
Posting Your Position Online
Open student positions can be posted online through PeopleAdmin. For instructions on posting a job go to the SEO website and in the Supervisor Tool Box, select “Using PeopleAdmin”.
Postings will be made visible to students on September 9th. The week before classes begin and during the first two weeks of school, students that have received financial aid will have the chance to apply for posted jobs on campus. Students that have NOT received financial aid must wait to apply until October 1st. The intent is to assist students receiving work study to obtain a job that best meets their needs. (Yes, it is okay to ask a student if they receive financial aid.) If you are rehiring a student that has worked for you previously, or for research purposes, financial aid status is not relevant.
Student employees MUST complete the federally mandated I-9 and W-4 forms in order to work. Once these forms have been completed (this only needs to be done once!) the student will receive a blue employment card indicating that they are eligible to work for the College. Blue cards, once issued, are valid until the student graduates. Students that have NOT received their blue card CANNOT work or be paid until their employment forms are completed!
- All student employees are limited to working no more than 20 hours per week in on-campus jobs during the academic year, with the exception of full-week recesses.
- An Electronic Personnel Action Form (“EPAF”) must be completed for all students hired to work during the academic year. Even if the student worked last year – or over the summer – an EPAF still needs to be submitted to our office.
- Students must submit the hours that they work in the pay period in which those hours were worked.
For more information go to: http://www.middlebury.edu/offices/business/seo/toolbox. Feel free to contact SEO at x5377 or email@example.com with any questions!
If you are hiring a Midd student to work this summer, a Summer Student Employment and Housing Agreement must be submitted by April 17 (even if the student does not need on campus housing).
If you are hiring a research assistant, the Summer Research Assistant Form is due April 17. The form is available online at go/sra. This is in addition to the Summer Student Employment and Housing Agreement.
Please visit the Student Employment Office Web page to view this summer’s procedures and policies. You can access all necessary forms on this page.
Students will see a reminder posted to MiddNotes and an email “Answers to Your On Campus Summer Employment Questions” was sent to them on Friday, April 3. If you or your student employees have any questions, please don’t hesitate to contact the Student Employment Office at x5377 or firstname.lastname@example.org.