Keeping information safe is legislated by regulation like the Gramm-Leach-Bliley Act, Health Insurance Portability and Accountability Act (HIPAA), Sarbanes-Oxley, Fair and Accurate Credit Transactions Act (FACTA), Vermont’s Protection of Personal Information Law and others. Destruction of this data when no longer needed is equally important. The purchasing page gives you information on Middlebury’s own recycling center and how it can help you as well as the Green Mountain Higher Education Consortium contract with SecurShred, a Burlington based company.
All posts by Corinna Noelke
New Employee Discounts Available
Middlebury employees can receive discounts from many local and national companies. Check it out at www.go.middlebury.edu/discounts (you’ll have to log in). You’ll find discounts for cell phone contracts like Verizon, hotels like the Bell House B&B, restaurants like Fire and Ice and our two newest additions: 18% off retail price at Wendell’s furniture and Vermont Bed Store and 25% off the cover price of the New England Review.
Savings through our Preferred Office Supply Vendor
Thanks to the Green Mountain Higher Education Consortium contract with W.B. Mason and its lower prices, Middlebury saved $22,000 on office supplies in 2016. Now, W.B. Mason is making it even easier for us to save with a new program called “Swap and Save”.
When you select a product that has a cheaper equivalent, this is what happens:
- You find a product you want and click on “Add to Cart” to buy this product
- When there is a cheaper alternative, a new screen will pop up showing you which product you selected and the cheaper alternative
- You then have the choice either to “Order Original Item” or to “Order this Instead” (the latter would put the cheaper product into your shopping cart).
W.B. Mason identified 346 products for us on which we can save. In addition, we added 33 products to our preferred items list that are per quantity cheaper than what is currently purchased (but sometimes you really just need one pen, not a dozen, so it’s still cheaper to buy just that one pen).
Remember that all office supplies are supposed to be ordered via W.B. Mason, the more we order through them, the more we save. If you do not have an account yet, contact Nicole Corriveau to be set up. More information is here at www.go.middlebury.edu/purchasing.
2017 Monterey Hotel Rates Available
2017 Monterey Hotel rates have been posted on the go/purchasing website. You can find on the same page rates for Middlebury hotels as well as the information on the preferred car rental program with Enterprise and National.
Vendor Demonstrations for Administrative Information Systems
All are invited to attend vendor demonstrations to help us compare the current administrative systems we use for financial management, payroll and human resource management, student services, and advancement against other software.
Overview sessions that are of interest to everybody are outlined below. There are many more sessions that you are welcome to attend. For the complete calendar and agendas visit the Green Mountain Higher Education Consortium’s website.
We are looking forward to seeing you at the demonstrations and to receiving your feedback via surveys.
Please address any questions to Corinna Noelke, the Consortium’s executive director, or visit the Consortium’s website.
Overview Sessions:
| Date | Time (EST) | Vendor | Middlebury Room | MIIS Room | Live at |
| 10/31 | 8:30-9:45 | ERP: Campus Management | Library 105A&B | Casa Fuentes 330 | Middlebury |
| 11/2 | 8:30-9:15 | ERP: Unit4 | Library 145 | Casa Fuentes 330 | Champlain |
| 11/7 | 8:30-9:45 | ERP: Workday | Library 145 | Casa Fuentes 330 | Champlain |
| 11/9 | 8:30-9:45 | ERP: Oracle | Library 105B | Casa Fuentes 330 | St. Mike’s |
Figure Skating Lessons for College and Community Children
The Middlebury College Figure Skating Club is a non-competitive figure skating program open to children of all ages and abilities in the local community. It runs from October through February. Practices are at Middlebury College’s Kenyon Arena. They culminate in all groups participating in Middlebury College’s Winter Carnival Ice Show.
2016 Important Dates:
- October 5: Registration opens
- October 16: First sessions
- February 18: First IceShow
- February 19: Second IceShow
Must turn 5 by December 31.
Registration through the box office. Please also visit the Club’s website to find the required registration and waiver forms as well as a schedule for the lessons.
Registration fees:
Beginners: $150 (1 lesson/week for 16 weeks)
Intermediate: $190 (2 lessons/week for 16 weeks)
Advanced: $230 (2 lessons/week for 16 weeks)
Intermediate and Advanced Skaters will have the opportunity to join the Theatergroup in January (at no extra cost) and Advanced Skaters will be supported in their solo numbers (if they wish to perform solos).
Families will have costume expenses.
Parents are asked to volunteer at times to help out.
Going to Middlebury or Monterey? We have hotel rates for you!
Middlebury has negotiated rates with local hotels in Monterey and Middlebury. When booking business travel to either location, please refer to the purchasing website which has information on the current rates. At Monterey, please stay at these hotels only as the rates are based on volume. You can also see information on car rentals on the same page. You have to log into the page using your @middlebury.edu email address. For further information contact Corinna Noelke, x2304.
Where to buy cameras, lenses, audivisual etc. equipment – Discount at B&H
Middlebury receives a discount with B&H through its membership with the E&I Cooperative. Most often B&H has the best pricing but it is not our sole vendor so if you find the same product somewhere else for a better price (all inclusive), go for it. Here is a link to a showcase of their products.
For purchases of $10,000 or more:
Contact B&H at (800) 947-8003 extention 7741
Mention that you are purchasing for Middlebury College (even if you are at MIIS), you can also reference the discount number EI2013 which is the E&I Contract we are using. They will give you a quote that includes free shipping. They will give you the discount we receive through E&I and then work on getting you better pricing on top of that.
For purchases below $10,000:
Go to the B&H website via the E&I website. You will receive the discount through our E&I membership – which starts at 0.5% but can get much higher, depending on the product. Free shipping is included.
There are a couple of steps required at this point – once we have e-procurement set up, it will be easier to access the catalogue.
1) Log into the E&I website. If you don’t have a login yet, click on “Not Registered Yet? – use your @middlebury.edu email address (everybody at MIIS does have an email alias with @middlebury.edu)
2) On the right side is a link to “Online Ordering”, click on it.
3) Click on the shopping cart icon next to B&H Photo Video and start shopping.
Here is a visual guide through the process.
Remember if your cart turns to $10,000 or more, don’t click on “Begin Checkout” but instead call the number above to get a quote – you’ll get a better price for your basket when you get the quote.
You can find this information and more contracts at the go/purchasing webpage.
Do you want to tell us what you really think about Banner and BannerWeb?
We are collecting feedback on what is working well in our current system (Banner/BannerWeb), what current challenges exist, and what features you would like to see in future systems. If you are interested in sharing, please fill out this survey.
The survey is part of an initiative recently announced by Patrick Norton and Susan Baldridge. The initiative is to explore potential next-generation administrative information systems, in collaboration with the Green Mountain Higher Education Consortium. The Consortium hired CampusWorks, a higher education IT consulting company, to administer the survey. Your feedback on the user experience of Banner will be used to develop themes that will be further explored at on-campus sessions June 14-16 held by CampusWorks.
The survey is voluntary and anonymous. The responses will only be used, in the aggregate, by CampusWorks, the Green Mountain Higher Education Consortium, and Information Technology Services to inform the administrative information systems evaluation process. The survey closes midnight June 9.
Coffee and Water Contracts
The Green Mountain Higher Education Consortium (GMHEC) members Champlain College, Middlebury College, and Saint Michael’s College, are continuing efforts to obtain cost savings for the three institutions while adding benefits for all. Recently, GMHEC went through a request for proposal for coffee and condiments. We received four proposals. After reviewing and vetting the proposals through a detailed process, we awarded the contract to W.B. Mason. This is the same company which was awarded the GMHEC Office Supply contract last year.
The contract gives Middlebury at least 15% savings on coffee and up to 58% on condiments with a 2 year price guarantee. For example, K-Cups cost only $10.24 per box and renting Keurig coffee machines (K140s and K150s) is free. Using W.B. Mason for both Office Supplies and Coffee/Condiments will simplify ordering for you and streamline the payment process for Accounts Payable.
To order coffee and condiments, please visit the W.B. Mason website. The pricing is reflected on the website. If you do not have a W.B. Mason account yet – please contact Matt Curran who will set you up with an account. Please refrain from ordering coffee and condiments (unless you order for dining) from other vendors such as Crystal Rock, Costco, Walmart, Amazon, etc.
To rent a coffee brewer, contact Jarrod Pulsifer, our W.B. Mason account executive, with information on which brewer you would like, the INDEX to charge it to, and the exact location where it will be (address, room number). It usually takes 3-5 business days to get the brewer installed.
For water coolers, the College is staying with Misty Meadows to support a small, local, family-owned business. If you need a plumbed-in water cooler, W.B. Mason is the vendor of choice though as Misty Meadows does not provide them (and your contact is Jarrod Pulsifer). For Misty Meadows contact information see the Purchasing website.
Please be mindful of the College’s policy that these types of items are only allowable with advance approval from your supervisor per the College’s handbook.