Many campus event sponsors are successfully using 25Live to place event requests and are enjoying that feeling of power! As with all new systems, there are a few special situations perplexing new users. Here are some common questions:
How do I schedule and publicize a virtual event?
Use location “Virtual Middlebury.” All virtual events that are open to the campus community must be submitted via the 25Live Event Form so they can be published to the events calendar. Event Management also advises on potential content conflicts and capacity limitations. There are limitations on our capacity to host large virtual events simultaneously.
What do I do if the system says there is a conflict when requesting Virtual Middlebury?
Virtual Middlebury is one of a few “shared locations” that can be requested for simultaneous or shared use. The conflict indicates there is another event at the same time, and the request option is “Request Available.” You should view the conflict and decide if you should complete with the other virtual event or decide on a different time. Click the Request Available option to request the space despite the conflict. Please note that Event Management will advise against scheduling simultaneous lectures of similar content.
Are there other shared locations?
Yes, we have a few others for managing specific needs:
Calendar Announcement* is used to publicize College events to the Campus Calendar when they occur during a scheduled class (e.g. guest lectures) or in otherwise non-schedulable spaces. Please note the actual location in the Calendar Text field.
Meet-up Place* is used to indicate outdoor locations where groups might meet, only to depart for an activity (tours, group runs, chartered bus, etc.).
Off Campus* is for posting college-sponsored events in town or elsewhere. We do not publicize non-college events in the campus calendar.
* Please note the actual location in the Calendar Text field.
Do I need to request a set-up for Wilson Hall and Kirk Alumni Center?
Yes! These spaces normally sit empty. You will need to specify all equipment needs and seating preference: audience/lecture style seating or seating at tables. When requesting table seating, also specify round or banquet (rectangular) tables. In Wilson Hall, the telescopic seating is normally closed and may only be opened by trained personnel. No less than seven days’ notice is required to request the telescopic seating.
Why isn’t this working?!
Common difficulties relate to using a compatible browser, clearing browser cache, creating recurring events, and managing conflicts. Please visit our 25Live Help page for troubleshooting tips, detailed instructions, and our drop-in training schedule.
Thanks to everyone for their support and enthusiasm during this transition!