Fall Fellowships Info Session

Tuesday, October 1 at 4:30 pm in Davis Library 201

Learn about fellowships with late fall/winter deadlines: Beinecke, Critical Language Scholarship (CLS), Goldwater, Hollings, PPIA, Rangel Summer Program, Truman, Udall and more. Most of these are only open to sophomores and juniors–but a few (like CLS!) are also open to first-years and seniors. These include awards for graduate study, summer study, and undergraduate study in various fields. See more info and register.

Summer Undergraduate Research Opportunities Info Session

Wednesday, 10/9 at 4:30 pm in Davis Library.

From our peers in UR: Learn about different summer research opportunities from Middlebury students who have participated in various programs. Opportunities available in multiple disciplines. Programs discussed include Amgen, C3, Middlebury Summer Research Assistants, REUs, SURF and application processes. See more info and register.

Internship Opportunities for Undergraduate Math Majors

Math majors – are you still looking for summer internship opportunities? Here are some tips for places to begin (or continue) your search:

  • Apply to internships on Handshake, as well as the connected databases found on CCI’s website: Liberal Arts Career Network, and Nationwide Internship Consortium (login is your email and ID#).
  • Browse the Summer Internship Lists and Winter Term Lists. See what students have done for previous Summer and Winter Term internships to find inspiration; contact those students for more information!
  • Check out the following internships suggested by the folks at the American Mathematical Society:
    • America OnlineForget filing and photocopying. Through our internship, fellowship and page programs, current college students and recent graduates work alongside our talented teams on real-world work and are making an impact from day one. From coding to content creation, advertising sales to analytics, event planning to social media marketing, the opportunities are endless. Many of our interns and fellows enjoy their experience so much, they choose to kick off their careers at AOL by pursuing full time positions with our teams. Interested? We look for self-starters with a passion for the web, who live for a challenge, thrive in a fast-paced, entrepreneurial environment, and who come to work ready to have fun.
    • Applied MaterialsApplied Materials offers a wide range of internship and co-op positions that provide qualified students with hands-on experience in a corporate environment, critical professional skills, and high-level knowledge about the electronics industry.
    • ASU/NASA Space GrantThe ASU/NASA Space Grant Program employs approximately 30-50 undergraduate students for the academic year, working alongside upper-level graduate students, diverse faculty members, as well as scientists and engineers. Undergraduate scholars will be paid a stipend with a value of ~$1600 per semester following the ASU bi-weekly pay period schedule.We seek applications from science, technology, engineering and mathematics (STEM) fields. We also encourage applications from women and underrepresented groups.
    • BoeingBoeing is where you can begin your career collaborating with amazing people on amazing products. You’ll work alongside designers and builders. Collaborate with thinkers and dreamers. And team up with experts in just about every field.
    • Dell Computers It’s never too early to start thinking about your career. We are always looking for the next generation of great thinkers who can guide our business forward, today and tomorrow. Together we can grow as a vital global company with a passion for creating innovative products and services for our customers. 
    • Intel – Intel has a well-developed internship program; we’ve hired thousands of students over the past few years. Our goal is to provide real world, thought-provoking internships to undergraduate and graduate-level students. Historically, more than 60 percent of interns go on to accept full-time opportunities after graduation. Internships are a great way to learn about Intel’s business and develop a network of contacts for the future. Search all internships now.
    • National Institute for Standards and Technology (NIST)The Internship Program replaces the Student Career Experience Program (SCEP) and Student Temporary Employment Program (STEP).  The Program is designed to provide students enrolled in a wide variety of education institutions, from high school to graduate level, with opportunities to work in agencies to explore Federal careers while still in school and while getting paid for the work performed.  Students who successfully complete the program may be eligible for conversion to a permanent job in the civil service. 
    • Pacific Northwest National Laboratory National Security Internship Program (NSIP)Perhaps the most appealing benefit of becoming a NSIP intern is the opportunity to pursue an exciting career in an innovative atmosphere of discovery. In addition to the unique opportunity to work at a cutting-edge national research and development laboratory, interns receive a competitive salary, and potentially, tuition reimbursement. We are looking for ambitious, high-caliber undergraduate or graduate-level college students for intern assignments. 
  • Learn about CCI resources and how to start your internship search with a Peer Career Advisor at Quick Questions; no appointment necessary. PCAs can also help you create or get your resume and cover letter in tip-top shape; first check out our sample resumes and other great tools and resources on the CCI web site.
  • Network with over 7,500 alumni on MiddNet – our database of alumni who have volunteered to offer you career advice and information about their career field or industry. LinkedIn will offer you opportunities to research and connect with 27,000 more alums!
  • Make an appointment with one of our STEM Advisors.

Oracle Finance News

Workflow Changes in Oracle

On Monday, September 16, we simplified the workflow for expense/invoice approvals by supervisors.  Now, a supervisor* will only need to approve an expense or invoice if the employee submitting it is also the Department Manager* or Designation Manager

This represents a change from the past workflow in two ways.  First, when an employee previously submitted an expense to a department other than their home department, the expense would go to their supervisor for approval as well as the Department Manager.  In the new workflow, the supervisor’s approval is no longer needed.  Second, when an employee previously submitted an expense or invoice and they were also the Designation Manager (i.e. the one responsible for approving the expense) the expense/invoice was routed to Finance for approval.  In the new workflow, if this scenario arises, the expense/invoice is sent to the supervisor of the Designation Manager/employee. 

Now, because of these changes, an invoice/expense will always go to the Department or Designation Manager for approval unless the employee submitting the expense/invoice is also the Department or Designation Manager.  In that case, it will go to the supervisor for approval.

* Supervisors are also sometimes referred to as “Line Managers.” Department Managers are also sometimes referred to as “Cost Center Managers.”


On Monday, September 16, we turned off “punch-out” for WB Mason and B&H to simplify the process of purchasing items from these vendors.  We still recommend that you use WB Mason and B&H in the following ways to receive discounted pricing and sales tax exemption:

  • For WB Mason, purchase items directly from the corporate website to receive the discount and sales tax-exemption.  You will need to utilize your p-card when doing so or work with your coordinator to make the purchase if you do not have one.  If you need an account, please contact our W.B. Mason account representative, Sherry White, at sherry.white@wbmason.com. Please let her know whether you work in Vermont or in California to ensure you get set up with the correct account, i.e., non-taxable (Vermont and other states) or taxable (California). You can find more information on the go.middlebury.edu/purchasing webpage.
  • For B&H, you can also purchase items directly from the corporate website.  Again, you will need to utilize your p-card or work with your coordinator to purchase the items.  Note that for purchases over $10,000 they provide an additional 10% discount above and beyond the prices on the website. For that discount, call B&H at (800) 947-8003 extension 7741.  If you don’t have a login yet, click on “Not Registered Yet” and use your @middlebury.edu email address.  More instructions about B&H can be found here.

We have not yet set a date for turning off “punch-out” for Amazon but we expect that this too will be eliminated in the upcoming weeks. 

Accounts Payable Trainings

We have scheduled a series of trainings in the Fall for new employees or for those that want a refresher on the new Accounts Payable processes.  These trainings will provide instruction on Accounts Payable-related tasks like how to process expense reimbursements or p-card charges in Oracle, how to register suppliers, submit invoices for payment and approvals.  The dates are:

              Thursday, September 19              3:00-4:30 ET

              Thursday, September 26              3:00-4:30 ET

              Thursday, October 10                   3:00-4:30 ET

              Thursday, October 24                   3:00-4:30 ET

              Thursday, November 14               3:00-4:30 ET

              Thursday, December 12               3:00-4:30 ET

To sign-up, please go to our Middlebury Project Ensemble Finance Resources page.             

Oracle Drop-in Sessions

We will continue to have drop-in sessions for those that want assistance with particular issues in Oracle.  These trainings will be:

Thursday, September 12              3:00-4:30 ET

Thursday, October 3                     3:00-4:30 ET

Thursday, October 17                   3:00-4:30 ET

Thursday, October 31                   3:00-4:30 ET

Thursday, November 7                 3:00-4:30 ET

Thursday, November 21               3:00-4:30 ET

Thursday, December 5                 3:00-4:30 ET

Thursday, December 19               3:00-4:30 ET

You do not need to sign up for these.

Budget to Actual Reporting

On September 7, Finance rolled out budget-to-actual reporting through PBCS and Oracle.  The roll-out has purposefully been staged and we will be expanding capabilities over the course of the fall and spring semesters.  Currently, each department has one or two individuals who can view transaction-level details and a larger group of individuals who receive automated summary-level budget to actual reports via email for their departments.  Over the course of the fall and spring semesters, we will be rolling out more reporting functionality to enable this group of individuals to see other relevant financial information. 

Finance Questions

If you have questions about any of the above, please reach out to the Change Facilitators in your areas.  The names of these individuals can be found in the Google Drive link here.

Humanity in Action Applications Open! Due Jan 5

The Humanity in Action Fellowship explores issues of democracy, pluralism, human rights, and social justice. Each program is tailored to its location. Fellows are challenged to understand their host city’s unique history of injustice, its present struggles to encompass groups with minoritized cultures and identities, and the future of its democratic values. For four weeks, […]