The implementation of our new applicant tracking system, iGreentree, will be completed on Wednesday, October 28th. Once we go live, we will be utilizing the same applicant tracking system as Middlebury. Middlebury completed their implementation on October 15th.

HR will provide user names and passwords as needed. Most will not need this information until the initialization of a recruitment or participation in the selection of a candidate. On-going recruitments will be transferred to the new system although some applicant information may be stored separately. We will provide training on the use of iGreentree on an individual basis for hiring managers or administrators as they initiate a recruitment.

To log onto iGreentree to initiate a recruitment or to review applications for current recruitments, after receiving your username and password from HR,please use the following link: https://middlebury.igreentree.com/HiringManager_MIIS

Separate lists of open positions for external and internal applicants, will be available through the MIIS web site on Wednesday, October 28.

Please feel free to contact either Cathy or Michael in the HR office if you have questions (x3520).

Greentree is a private corporation founded in 1983 with headquarters in Campbell, CA. They provide applicant tracking support to numerous entities, both public and private including Temple University, University of California/Irvine, Oak Ridge Associated Universities and various community colleges and schools of medicine. Greentree was selected from a group of three service providers because of their ability to provide the needed flexibility and reporting required for both the Middlebury and MIIS campuses.

It’s that time again!…

As the HR office indicated in a message to all staff in June, the Staff Performance Evaluation period for this year began on August 1 and extends through November 15.  If you have not yet initiated the evaluation process for yourself, or for those you supervise, please consider doing so soon to avoid the last minute rush.

Here’s a recap of the original communication:

This year, because of the number of adjustments in staff positions and supervisors resulting from administrative reorganization, we have decided to shift the staff performance evaluation period until later in the year.

This year, the performance evaluation process will commence August 1 and run through November 15.  This will allow enough time for staff to become accustomed to new responsibilities, and for supervisory relationships to develop.

While we would like for the evaluation process to be constructive and forward-looking, we would also like to acknowledge staff performance prior to the reorganization.  For this reason, we have incorporated into the process a requirement that when a supervisory relationship is less than six months old, input from the previous supervisor should be included.  The form has been revised to provide for this requirement.

The form has also been revised slightly to reflect a need for a more meaningful rating scale in the “general performance” areas such as attendance.

All faculty and staff have received information from HR about how to participate in Open Enrollment for the short plan year (October-December 09) that will serve as a bridge between our current plan and the anticipated alignment with Middlebury’s benefit plans.

A question has arisen about how deductibles and out of pocket maximum’s will be handled for the short plan period.  It turns out that these are already calculated on a calendar year (rather than the plan year) so that if your deductible has been completed for Calendar Year 2009, that will continue to be true through December. If your out of pocket max has been reached for Calendar Year 2009, that will continue in place through December.  We will all begin with a clean slate on January 1, 2010.

Please remember that we need to receive a signed flexible spending account election form FROM EVERYONE — regardless of whether you wish to participate in this program, and regardless of whether you are making any other changes in your benefits. Please get your FSA Election Form in to HR as soon as possible!

On Tuesday, September 15, Rodney Smith, our VALIC representative, will be on campus ( in the HR conference room) from noon until 2:00 p.m. Feel free to drop in, or call Rodney (831-595-2588) if you would like to set up a specific time.

Reliance Standard, one of our insurance providers,  has notified us that effective immediately there is a new 24-hour travel assistance service available to MIIS employees. A copy of the summary sheet/wallet card is attached.