MIIS Club Policies (notes from the Mandatory New Club meeting)
These policies are applicable to MIISpoken and any other club you are a part of at MIIS!
Budget Basics (presented by Luke Smith)
• Submit a budget schedule of activities for the year (Fall + Spring)
• Any money you received is for entire academic year
o It is our responsibility to stay within our budget.
• Unused portions of budget money gets returned to general fund
• Any equipment purchased must be returned to the school for future use
• We must seek approval before fundraising, seeking revenue, or receiving donations.
• If you require more funding later in the year you can apply for additional funding
o Pick up application form at Student Affairs, submit application to Treasurer’s folder.
• End of the year: an account of activities completed must be submitted.
o Activities not part of our original budget proposal need approval first!
Forum Funding (a means of getting additional funds for larger community events)
• Forum events must be open to all students
• Forum Funding Application available from Student Affairs
o A representative from club must present to Student Council
• E-mail Lauren Messing to get on agenda at least 2 days in advance
• SC meets every 2nd Tuesday from 12-2pm
Club Sponsorship Opportunities
• Example Happy Hour
• You don’t have spend money to sponsor an event.
o Participate/volunteer
o Pass out flyers
o Activities
• For more information contact Christopher Hucke
Policies and Procedures (presented by Gail, Coordinator of Student Services)
• Purchasing & Reimbursement Procedures
o Purchases are made out of pocket and reimbursed afterwards
o Purchases can be made only on approved expenses
o Reimbursement procedures are posted on the bulletin board in Student Affairs Office
• Use the pin reimbursement application form
• Communications & Logistics
o Room reservations must be made 48 hours in advance through room.reserve@miis.edu. Refer to policy in club packet.
o If tables/chairs are need fill out a request form (available under Student Info in First Class) and e-mail that information to Marty Goss
o Please make sure room furniture is returned to its original positions when event has concluded.
o Flyers, press releases, and other marketing materials must be approved first by Student Affairs before posting/publishing
o Off-campus events require direct sponsoring by a relevant club, faculty member, in order to make use of MIIS funds
• Food & beverage policies
o Official policy: No exchange of money is allowed for alcohol for a MIIS club event
• Closed events that received advanced approval to serve alcohol can do so.
o Unofficial policy: To continue MIIS’s environmental sustainability, any food served at events should be 50% plant-based (non-animal product). The remaining 50% is your choice.
For more information contact our Student Services Office at MIIS