If you have an unused balance in your 2018 flexible spending account(s), please be aware that you have until December 31, 2018 to incur qualifying expenses to use those funds. You have until March 31, 2019 to submit claims and substantiation for 2018 expenses.
Please monitor your progress on your web portal, www.mycafeteriaplan.com. If you have yet to set up your access to the member portal at mycafeteriaplan.com, please do so today! Click here to learn more about the portal.
Remember, unused funds in the Healthcare FSA up to $500 will rollover for use in the new plan year. Unused funds in the Healthcare FSA account over $500 will be forfeited. All unused funds remaining in the Dependent Daycare FSA will be forfeited.
If you have questions or need assistance, please contact MyCafeteriaPlan at (800) 865-6543 or Human Resources at (802) 443-3372.
Here is a review of procedures regarding time entry during the November and December breaks, as well as for Martin Luther King Day. Hourly (non-exempt) employees must use specific pay codes to record time during the designated breaks. Exempt (salaried) employees do not have use special codes since the appropriate number of days for each of the breaks will default in as Holiday Pay.
The 2018-19 holiday schedule is:
Thanksgiving Break: 5:01 p.m. Wednesday, November 21, through 11:59 p.m. Saturday, November 24 (regular operations resume Sunday, November 25.)
December Break: 5:01 p.m. Friday, December 21 through 11:59 p.m. Tuesday, January 1 (regular operations resume Wednesday, January 2, 2019)
Martin Luther King Day: 5:01 p.m. Sunday, January 20 through 11:59 p.m. Monday, January 21 (regular operations resume Tuesday, January 22, 2019)
Hourly Employees: There are two pay codes – Holiday Pay and Holiday Premium Pay – that are used only during the designated holiday periods:
Holiday Pay (HOL): a benefit that is provided by Middlebury College to keep benefit-eligible employees’ pay whole without having to use CTO during designated holiday periods. It is not intended to provide extra pay: HOL, which pays at an employee’s regular hourly rate, is to be entered for normally scheduled hours by non-exempt benefit eligible employees on days during the specified holiday break periods whether or not they work. For the Thanksgiving break, up to two days may be entered, for the December break, up to six days may be used, and for Martin Luther King Day, one day may be used. Employees who work variable or flexible schedules should coordinate entry of HOL with their supervisor to determine the appropriate number of HOL hours.
Holiday Pay Premium (HPP): a benefit that pays eligible non-exempt employees extra for working during the designated holiday periods. HPP, which pays at time-and-a-half the employee’s base hourly rate, is to be used by all eligible employees for hours worked during the specified holiday break periods. A limited number of part-time non-benefit eligible employees (such as those who work at the Snow Bowl, as the Snow Bowl is open for regular business during the December break) are not eligible for HPP. Please speak with your supervisor or Human Resources if you have questions regarding your status or eligibility for HPP.
|Who Worked on a Holiday||Who Did Not Work on a Holiday|
|Hourly benefit-eligible staff||Enter Holiday Pay for any normally scheduled hours AND Enter Holiday Pay Premium for hours actually worked.*||Enter Holiday Pay for any normally scheduled hours.|
|Hourly non-benefit-eligible staff||Enter Holiday Pay Premium for hours actually worked.*||No action needed.|
|Hourly non-benefit-eligible staff in positions designated as ineligible for HPP||Enter Regular for hours actually worked.*||No action needed.|
|Salaried, exempt staff||No action needed.||No action needed. Holiday Pay code will default in during payroll.|
* Remember to enter hours on the correct shift.
Please contact Human Resources if you have additional questions regarding time entry of HOL or HPP.
Q: I understand that holiday pay is for benefit eligible staff. However, I had coordinated with my supervisor and indeed worked during Thursday and Friday of Thanksgiving. Can I enter the hours normally in this case?
A: Worked hours during the holiday breaks should be entered as Holiday Pay Premium (HPP) by all non-exempt staff, whether or not they are benefits-eligible. The only exception would be Snow Bowl non-benefits eligible employees during the December break, since, unlike the rest of the campus, the Snow Bowl is open for business.
Q: I am a benefits-eligible employee who normally works Tues-Sat; how would I enter time for the Thanksgiving break if I am off Thursday and Friday, then work Saturday? Would I get three days of holiday pay?
A: Remember, the maximum holiday pay benefit is two days for the Thanksgiving break, so you would have to use CTO for one of the three days if you were off all three days. If you work on Saturday, you would enter holiday pay premium for the hours if you work, but it wouldn’t be necessary to enter CTO since you would receive two days of holiday pay for Thursday and Friday.
Q: I normally work Sunday through Thursday; how would I enter my hours for the Thanksgiving break?
A: You would enter holiday time for Thursday, and nothing for Friday and Saturday since you would not normally be scheduled to work on those days. Sunday would be regular hours, or CTO if you did not work.
“Defense Against the Digital Dark Arts”, Prototyping Conversations on Privacy and Security
Written by Joe Antonioli and Amy SlayDo you know who has your data? What do companies know about you? Who are they sharing it with? How are they keeping it secure? Recently, a number of Middlebury faculty and staff joined the INTD 0254a Innovation in Action: Design Thinking class for a discussion titled “Defense Against the Digital Dark Arts” led by DLINQ staff Joe Antonioli and Amy Slay. The pilot conversation, informed and inspired by DLINQ’s 2018 Digital Detox and attendance at the 2018 Digital Pedagogy Lab immersive course on Access, Privacy, and Practice, took a look at personal data privacy and security, and the information we share when we communicate using the web. Some of this information we provide when we use social media sites. Other information is extracted from us via pervasive tracking, usually without our knowledge. To better understand the magnitude and impact of tracking on the web, we explored a number of visualization tools including:
Ghostery – a browser extension that helps you identify and block trackers. Lightbeam – a browser extension that creates an interactive visual of how trackers follow you as you browse the web, and the relationships between trackers. Am I Unique? – this website helps you understand your device’s uniquely identifiable fingerprint.The conversation concluded with a handful of tips for safer habits that could be used without drastically changing our lives. Our hope is that this initial conversation will serve as a model as we engage the broader Middlebury community in the conversation.
Related posts:3 Ideas – Digital Pedagogy Lab 2018 Reflections Access, Privacy, and Practice — Reflections on Digital Pedagogy Lab, 2018
Heather Stafford Kicks Off “Small Moves” Instructional Design Blog Series
Written by Bob ColeHeather Stafford is launching a blog series to dig deeper into some of the small moves that were discussed during her October 26th online workshop ‘Student-Centered Course Design Using Canvas.’ In the series Heather plans to share some of the activities and design elements that faculty can implement in class to amplify the connectivity of a class. In the first edition of her series, Heather suggests that a screen captured virtual video tour of a course Canvas site can be a very effective extension of a course syllabus creating opportunities for instructors to establish teacher presence before a course meets for the first time and also to communicate course expectations. Keep an eye out for future posts in the series in coming weeks.
Documenting Content Based Instruction Project Update
Written by Jason MartelIn a late-May installment of The DIRT, Bob Cole wrote about a brewing collaboration between DLINQ and Jason Martel, TESOL/TFL Assistant Professor and Associate Director of Middlebury Institute’s Summer Intensive Language Programs (SILP). The goal of the project was to create multimedia artifacts that showcase the Middlebury Institute’s expertise in content-based instruction (CBI), an approach to language teaching that involves the simultaneous learning of language and non-linguistic content like cultural studies, environmental issues, and current events. Bob and DLINQ multimedia specialist Mark Basse met with Jason from SILP during the spring semester to set terms of partnership and an initial timeline for the project. We are happy to report that the project is well on its way to meeting its goal! During the Monterey summer term, three SILP instructors agreed to having their language teaching documented: Claire Eagle in French, Vita Kogan in Russian, and Gabriel Guillen in Spanish. In preparation, each instructor was invited to sit down with Jason for a thirty-minute recorded interview during which they discussed their experiences with and beliefs about CBI. During September and October, Claire, Vita, and Gabi reviewed the raw video footage that Mark captured to identify significant instructional moves and weave together coherent representations of their lessons. This week, Mark has received their outlines and has begun the task of editing the annotated segments into a coherent whole. The next step will be to finalize and review the videos – both the classroom lessons and interviews – so that they can be shared publicly on the SILP website. It is our hope that these videos will be helpful tools for the foreign language teacher education community. For example, we envision foreign language methods instructors using them for observational analysis in class and shown as models of effective teaching practice in their courses. We are grateful to DLINQ for helping us turn this idea into a reality!
Dig Deeper:“Sunflowers end up facing the sun, but they go through a lot of dirt to find their way there.” ―
Featured Image by Aaron Burden on Unsplash