Tag Archives: Extended Team

Notes for Adobe Connect Replacement, LTI Governance

Housekeeping

  • Google Apps for Edu allows for up to 15 participants on hangouts (as opposed to 10).
  • Storage project is now underway (Zach)
    • Goal: reduce dependency on local storage infrastructure and improve access across devices and locations.
    • Email migration was first step, second step will be migration of home directories on Midd/MIIS files to the cloud.
    • Strong sense that we will be recommending One Drive as default best option, but Google Drive will continue to be supported.
  • Checking in on how Hangouts is working for our team communication/meetings
    • Have presenters join individually via Hangouts so that they aren’t just presenting “to the room”?
    • Would be helpful to provide docs/resources referenced in the meeting via the Hangout chat (Jamie)
    • Lower thirds have been super helpful
    • Core team has been meeting exclusively via Hangouts (everyone joins separately), would be great if we could practice this for extended team meetings, as well

Adobe Connect Replacement

    • Features for Web Conferencing Platform (adobe connect replacement)
    • Mack and Petar presented  to us on the status of this project in July
    • 80 host licenses on our current Adobe Connect contract – we’ve hit capacity and purchase 10 or more licenses a year
    • Adobe got rid of edu discount, so next fiscal year we’ll be using an alternative
      • 4 alternative platforms are being considered:
      • Related to another IT driven project – phone system replacement at the College
        • Most of the systems being considered have a UC (unified communications) component.
        • Webex and Vidyo are being considered as alternatives to AC as part of the phone replacement project
      • Zoom and Blue Jeans are two additional web conferencing platforms being considered (independent of phone replacement)

 

  • If there is a clear front runner after rigorous testing of different options, we will proceed with a pilot (Mack)

 

    • Zoom Webex and Blue Jeans meet our needs as a replacement for Adobe Connect, according to the criteria we set in above form
    • Options that have been ruled out for various administrative/functionality-related reasons
      • Skype for business
      • Gotomeeting
    • How AC is currently being used
      • School of Hebrew hybrid program
      • Language School pre-immersion (Russian + Korean)
      • Administrative working groups at College
      • MIIS: probably 20 active users per semester
        • IEM program relies heavily on web conferencing each semester
          • Symposium, synchronous practicum course throughout the semester, guest speakers
        • Recruiting: virtual recruiting series each semester
        • Annual Nonproliferation teacher training – virtual workshops

 

  • For now, how do we test these different tools?

 

      • Our group will test out the 4 different platforms during our meetings
        • Musical chairs, 15 minutes?
      • Our group will try to identify the one tool that stands out and then pilot that group with the various academic/administrative groups reliant AC

 

  • During those 15 minutes, we’ll be evaluating

 

  • Project team: Mack, Petar, Joe, Bob, ODL (Sean or Amy C)
    • Project team will share meeting links with us to attend via the different platforms, a member of the project team will lead each test.

LTI Governance

    • Learning Technology Integration (LTI)
    • Canvas has the ability to link to other services internally
    • LTIs can be linked at
      • Course level (by faculty)
      • Subaccount level (MIIS, Breadloaf, etc.)
      • Uber admin level (available for all courses across the board)
    • Eduapps
      • Right now, faculty can find direct links to services and add them directly
    • Governance questions and next steps

 

  • Next steps: Joe has drafted a recommendation and will be sharing for feedback, then we’ll decide how to move forward

 

  • Additional questions from the group
    • What was the process for Moodle/LTI? (Petar)
      • College only had one LTI request ever – no precedent
    • Replace “student data” with “protected data” in flowchart?
      • Comply with FERPA
      • Health data?
    • WordPress parallel – how do plugin requests get vetted? Do we need to be talking about governance processes more broadly? (Bob)
    • If we do approve the request, at what level does that take place? Subaccount? Everyone?
    • If the LTI has a cost, which budget would it come out of? (Mack)
      • Cost will be addressed on a case by case basis
    • Streamlining the faculty experience – should we try to ensure that this request process is similar to requesting WordPress plugins or Google Apps integrations (Zach)?
      • Joe’s gut reaction: we should stick to focusing on Canvas, the governance question is new to us. Let’s focus on success with Canvas governance and then think about how it could be a model for future platforms. We can have the conversation about Google Apps at a later date.
      • Currently no governing body that approves or denies WordPress plugin requests. There has never been a formal system for vetting requests beyond whether adding them will break anything. (Adam)

ACTT Extended Team Meeting Agenda for September 6, 2016

The new ACT Team process includes Extended Team meetings. These closed meetings allow the Team to work with expert staff and focus on evaluating solutions that inform recommendations.

Agenda

  1. Video Conferencing – Middlebury is investigating alternative video conferencing services for distance learning. Adobe will be discontinuing their education pricing for Adobe Connect licenses, doubling our costs. Services with comparable features are available with enterprise licenses at the same cost. – Mack
  2. Canvas LTI Governance – Middlebury is adopting Canvas, a Learning Management System developed and maintained by Instructure. Canvas has built-in features that support course activities in an online environment, like discussions, quizzes, and assignment submissions. Canvas also has an extensible architecture that allows for integration with other services. These services, commonly known as apps or LTIs, can be integrated at the course, program and service level. – Joe

Notes for Google Drive & Course Hub, Adobe Connect

Announcements

  • Horizon report – Joe has been asked to sit on the Expert Panel for the 2017 Higher Ed Report – will inform our work for making cyberinfrastructure projections.

 

Course Hub/Middfiles/Google Drive

Provisioning Google Drive folders and Middfiles folders using the Course Hub. – Joe

  • Meeting w Jim Stewart and Mike Roy about this
    • Use of middfiles has declined 20% over the last few years – let’s provision course folders on demand from the course hub instead
    • It is possible to provision Google Drive folders using the Course Hub, allowing the Hub to set up appropriate permissions and add rosters.
    • MIIS courses don’t use local storage
  • What communication needs to happen?
    • There needs to be clear messaging that Google Apps is available to everyone, and provisioning of course folders is an option.
    • Exit strategy needs to be in place
  • The plan is to move away from local storage to cloud services
    • What do we lose in this transition?
        • Media projects have to be downloaded every single time
    • Moving directories to the cloud
  • Before this gets automated in Course Hub, do we need to consider other configurations e.g. OneDrive?
    • Course Hub can allow for all sorts of provisioning, do we need to make a strong recommendation for one or the other?
  • There is currently no proposal/ask to decommission Middfiles/course folders. That functionality will still exist.
  • Google folder provisioning through Course Hub will not be in place for the fall semester
  • Are we supposed to make a recommendation for one or the other?
    • People are already using Google Drive privately, they’re not using Office 365
    • Should we do a comparison pilot to determine the unique affordances of the two platforms?
      • Only one program will have dedicated support – once we make a decision about which one is supported we need to articulate an exit strategy
      • At the end of the pilot, would we turn the unselected platform off?
  • Tenure review process and current 2-year retention policies are at odds
      • We’d have unlimited storage with google apps, but we can’t guarantee google wouldn’t change their terms of service – exit plan necessary
  • How long Moodle archives will be accessible after decommissioning is undecided

 

Recommendation: Create functionality that allows for the provisioning of Google Drive spaces for courses using the Course Hub.

Recommendation: Create functionality that allows for the provisioning of Course Folders on Middfiles using the Course Hub.

 

Video Conferencing (Mack and Petar)

  • Adobe has discontinued its educational pricing for Adobe Connect, and the new price is prohibitive; we need to plan for a replacement for next fiscal year
    • We are in agreement that there is a need for adobe connect-like functionality beyond our other platforms
      • Large scale curricular events that allow for screen sharing, file sharing, interactivity, recording, etc.
      • MIIS Recruiting, International Education Mgmt program, and other departments are dependent upon Adobe Connect for virtual events
        • virtual symposia, recruiting webinars, synchronous sessions for hybrid courses (presentations, roleplays, lectures)
    • Alternatives to Adobe Connect
      • 6 week Skype for business pilot took place
      • WebEx by Cisco is being piloted now
      • GoToMeeting by Citrix – not much for academic use
      • Additional tools being piloted
        • Some of these tools could potentially meet the needs that Adobe Connect currently serves, but they are being evaluated as replacements for our telephone systems. Is that sufficient consideration for curricular use?
        • What would be missing?
          • Given how heavily MIIS programs rely on Adobe Connect, if tools are being piloted that could replace it, MIIS and the DLC must be part of that conversation and any potential pilots
        • Mack and Petar could do demos for us
        • We could potentially do a curricular/academic pilot of one of these platforms
        • Seems like Zoom is the strongest contender for curricular purposes
          • Potential pilot participants – MIIS’ International Education Mngmt program does a symposium every semester. 60 students will be presenting this November (majority of presentations rely upon web conferencing).
      • Would be great if alternative platform could also replace polycom infrastructure, but that’s not the primary purpose of the evaluation

 

  • Next steps: Petar will share spreadsheet for us to respond to/indicate our needs in a replacement. Make additions by 8/9

 

 

From Petar:

 

Per our conversation at the ACTT meeting, we need to look for a replacement for Adobe Connect as we cannot afford their new pricing model (which is twice the cost = $40k). This is the link where Mack and Petar have begun to collect a list of features that are required/desired to have in a replacement, and a list of potential replacements. Please add any features or solutions that you think are missing. We are hoping to have the feedback collected in the next two weeks and review the list again and choose the top three solutions.

https://docs.google.com/spreadsheets/d/1Vv1LwQNz-cY0EOnVofZEl3vDdKet3KWpFF48twQFElo/edit#gid=0

ACTT Extended Team Meeting Agenda for August 26, 2016

The new ACT Team process includes Extended Team meetings. These closed meetings allow the Team to work with expert staff and focus on evaluating solutions that inform recommendations.

Agenda

  1. Course Hub/Middfiles/Google Drive –  We will discuss provisioning Drive folders and Middfiles folders using the Course Hub. – Joe
  2. Video Conferencing – Adobe has dropped its educational pricing for Adobe Connect, we need to plan for a replacement. – Mack and Petar

Notes for Panopto Proposal May 24, 2016

  • There is a proposal to pilot Panopto for one year with existing funds. This will not be a comparison pilot. We have looked at Panopto (demos 1 and 2), Arc, and Ensemble. Arc is still in beta and not viable to use in pilot. Based on our research, it seems like we can do the most with Panopto (content capture, lecture capture, streaming). Feedback from other schools: faculty are using it themselves with little help. We have determined through research that Panopto is best of breed and affordable. The ACTT team supports the video streaming recommendation.
  • Panopto would be available for one year. The recommendation on continuing will need to be made after the first semester. If we recommend Panopto, we should also recommend a term for continuing (e.g., 3 years).
  • Is this a pilot or a staged rollout? Using the term pilot might be most appropriate, helps educate users on the process we use to evaluate systems, and gives us flexibility if we decide not to adopt it. It also clarifies the support expectations and how new to all of us this service is. Pilots are often considered to be part of staged rollouts. A pilot was planned as part of the MediaCore rollout. Team tentatively agreed to consider this an open pilot in the Fall with a more widespread rollout in the Spring, pending the decision at the end of the pilot.
  • MiddMedia will be available through the pilot.
  • The focus of the pilot will be academics and instruction. We are also interested in testing out its streaming capacity for events.
  • Parameters of the pilot will be determined later. Will it be limited to specific classes or openly available? Should we limit it to instructional needs or to other use cases? Who should we reach out to specifically? We might set up workshops or intro videos to introduce the product. What model should we adopt as far as the contract is concerned? Enterprise (more expensive) or limited license (more management and limited use). Team felt it should be made available to the entire community.
  • Should it be hooked into Course Hub during the pilot? (Anticipation of one and half months of calendar time / 1-2 weeks of work to integrate, similar to Canvas.) May be better to integrate to avoid messy cleanup with accounts if Panopto is adopted. Classes begin at Monterey during the 3rd week of August. June: begin integrating with Course Hub. Could Panopto set up a test account for Web Technology to tinker with?
  • How to create shared libraries? Automatic provisioning or by request only? Who has permissions? Suggestion to have a request form to make sure the appropriate conversations happen in each case.
  • We’ll need to determine an exit strategy if we don’t adopt Panopto.
  • We’ll need to come up with criteria for evaluation. Asset management capability will need to be assessed during the pilot. What are our needs in this area? How will we organize our directories and assign permissions? How will we assess this?
  • End of June: establish contract with Panopto.

Feedback from other colleges

Skidmore, Hamilton College, Holy Cross, Lake Forrest, and Gettysburg.

Skidmore and Hamilton are using Panopto and Ensemble for different purposes. Panopto for lecture capturing and Ensemble for video asset management. Both are happy with both products and say they are easy to use.

Holy Cross has been using Panopto for the last 2 years and they are happy with it.

Gettysburg College has been using Ensemble since the summer of 2014. It is used primarily to store videos for their library reserves (75%) and the rest for faculty created content (mostly flipped classrooms). For the most part happy with it.

Lake Forest College has had Panopto for 2 years and are pretty happy with the decision. Several faculty have done a lot of screen-casting, and they were able to get started with minimal hand-holding.

ACTT Extended Team Meeting Agenda for May 24, 2016

Extended Team meetings are closed meetings that allow the members to focus on discussions and work that needs to be done. You are receiving an invitation because you are either on the Extended Team or Project Team.

Agenda

 

Notes for Panopto Follow-up May 10, 2016

Presenters – Jeff Dennis and Jordan Prickett from Panopto

 

Panopto enables:

  • Capture and upload video
  • Keep a searchable video library
  • Ability to watch Panopto playback on any device

 

Best Differences

  • Scale: competitors software will be limited in comparison (e.g., web casting is part of the platform, doesn’t require an appliance). No matter how much viewing or uploading, Panopto will scale up to handle delivery
  • Modern streaming approach
  • Amazon servers
  • Compare to Kaltura
  • Very transparent about support, cost, functionality

 

Video Content Management

  • View all sessions / videos
  • View videos in processing
  • Schedule recordings
  • Bookmark videos (user specific)
  • Organize through folders
    • Administrator vs. faculty / student access
  • Settings
    • Speech recognition
    • iTunes U category
    • Schedule video availability — upon approval of publisher, immediately, never, or set a date
    • Schedule availability — start/end date, or forever
  • What if we have videos that can only be viewed one at a time?
    • Short answer: we don’t offer that functionality; could be done with separate folders or manual setup
  • Create a playlist within a folder
  • Copy and delete specific folders
  • Copy videos by bulk from one folder to another (for sections, new semesters, etc.)
  • Similar management available at both the folder and at the individual video level.
  • Outputs for mp4:
    • Picture-in-picture, side-by-side, tile all streams
    • Increase or decrease quality of video
    • RSS, iTunes podcast, etc.

 

Analytics/Folder Stats

  • Download as a CSV
  • Views / Minutes Viewed / Average Minutes / Unique Users
  • View by Day, Week, Month, Year, All Time, Custom Range
  • View for all videos in a folder, or analytics by specific video
  • View by Panopto user
  • Views by video time (when students leave)
    • Analytics not tied back specifically to Canvas
  • Creators can also see their own folders’ analytics
  • SCORM packages created for every video
  • Can we find out across the institution what are the most popular videos, can we do that?
    • Yes; as long as you have permissions for all the videos
  • Bulk meta-data exports:
    • Output → download media
    • Site-wide export tool

 

Canvas Integration

  • Rolling synchronization: keeps permissions in sync
  • Can launch web-casted content into Canvas
  • SSO
  • Panopto recordings button integrated into course menu
  • Choose course / folder
  • Create video by uploading or from the Panopto recorder directly in the course
  • Search for videos from within Canvas
  • View analytics directly in Canvas
  • Panopto tool directly in WYSIWYG tool bar
  • Full viewer launches a separate web page
  • Integrate video by course or aggregate
  • Videos are housed on Panopto’s servers, not inside the Canvas course
  • Manage videos through the folder structure / organize videos in course folder
  • License includes classroom recording and student / teacher creation and upload
  • Permissions can be provisioned from Canvas to Panopto
  • Teachers are provisioned with their permissions/roles mirrored
  • Students are provisioned with their roles mirrored
  • Groups are mirrored between Canvas and Panopto
  • Grant access to anyone in organization, open on the web, etc.
  • Groups are just-in-time

 

Timeline

  • Integration = matter of hours
  • Timeline can vary, according to institutional preparation (“Matter of hours. A couple of days.”)
  • Set-up is literally filling out one form

 

Student

  • Create a sub-folder “drop box” within a provisioned course → gives students access to create and upload video
  • By default, drop box is private between student and teacher, but can be made public within a course
  • Once a video is in the drop box, it can be moved to another folder
  • Can multiple drop boxes be created for group work?
    • Yes. Drop box is a one-step setup, but you can get specific with permissions. Create multiple sub-folders for different kinds of student work and collaboration.
  • Role-mapping: Roles in Canvas are mirrored in Panopto
  • Provisioning is customizable at the integration level. Customizing is included in the price.