Author Archives: Laura Carotenuto

Informal Performance Evaluations for Staff Members

Annual written performance evaluations are conducted for staff members between January 1 and March 31 of each year as part of the College’s ongoing performance feedback process. Also part of this process are informal performance evaluation meetings conducted at six-month intervals between the annual written performance evaluations. For most staff, informal evaluation meetings occur between July and September.

The annual evaluation process is designed to give employees and supervisors an opportunity to evaluate work accomplishments and performance during the review period and establish goals and objectives for the future. The informal evaluation provides a valuable opportunity for mid-year feedback, review of the progress in meeting goals, and plans for any necessary adjustments.

Supervisors should be making plans to meet with their staff members to conduct mid-year performance discussions if not already completed. Staff and supervisors should contact Human Resources at ext. 5465, option 2, with any questions or concerns about the performance evaluation process.

Reminder From HR About CTO Maximums

The maximum amount of CTO (combined time off) that can be carried into the next fiscal year is capped at 24 days (see table below for maximum hourly equivalents). Any CTO in excess of 24 days will automatically be transferred into your SLR as of June 29, for pay period 13 (6/11-6/24).  Please plan accordingly. In order to avoid confusion and ease planning for employees, the CTO max is now applied to the last full pay period in June.

Throughout the year each employee is responsible for managing his/her CTO amounts within the applicable limits. Remember, if you allow your balance to reach maximum during any pay period except the final one of the fiscal year, your excess accrual does not automatically transfer to SLR – instead you will stop accruing and forfeit the un-accrued CTO time. Now is a good time to check your CTO balance in BannerWeb or a recent paycheck stub and plan your CTO use for the next few weeks and the upcoming fiscal year accordingly.

You may also transfer your own CTO at any time. When you report your time via BannerWeb, enter the number of hours you wish to transfer on the web time sheet in the row titled “Transfer CTO to SLR.”

CTO Maximum Amounts

Date CTO Maximum in Days CTO Max. in hours for employees w/ scheduled 8 hour days CTO Max. in hours for employees w/ scheduled 7.75 hour days
As of the last full pay period of June. 24 192 186
Any other time 36 288 279


Staff Performance Evaluation Process for 2012

As many are aware, annual performance evaluations for staff members should be scheduled by March 31, 2012. Based upon feedback from last year’s process, the evaluation form has been slightly revised for 2012. Two versions are available for use: a web form that allows for completion electronically, or a Word version that can be printed and completed by hand. The new Annual Performance Summary forms and reference guide can be found at the following link: You will notice that the primary adjustment is a return to the four-point performance designation scale of the 2010 cycle. Also, although we have eliminated a limit on those identified as “consistently exceeding performance expectations”, managers are expected to achieve a curved distribution of performance designations.

Supervisors are required to schedule an Annual Performance Summary meeting with each of their staff members. The supervisor and staff member are expected to share their perspectives about the staff member’s job performance and agree on goals and needs for ongoing support. The staff member is expected to complete the self assessment and is encouraged to provide information that supports their view on whether they successfully achieved or consistently exceeded performance expectations. The supervisor is responsible for assessing the staff member’s performance over the past 12 months, identifying goals and objectives for the coming year, and determining an overall performance designation associated with each staff member’s eligibility for a pay increase.

It is the supervisor’s responsibility to ensure that the form is completed, that signatures are included, and that completed forms are sent to Human Resources by March 31.

Please feel free to call Human Resources at extension 5465, option 2 with any questions regarding the 2012 process.

Concerned About an Elderly Relative?

Elderly Services Inc. invites you to an informational open house featuring eldercare consultations (local and long-distance), information on caregiving, answers to questions about aging, and tours for prospective participants. Drop by anytime on Tuesday, January 10, between 3 and 5 p.m. or Wednesday, January 18, between 10 a.m. and noon. Harry & Jeanette Weinberg Center for Elderly Services, 112 Exchange Street, Middlebury.

Come alone or bring your elderly relative with you. Call Ellen for more information: 388-3983.

Tropical Storm Irene Recovery Assistance

The registration deadline for disaster assistance for individuals and families impacted by Tropical Storm Irene is October 31, 2011. This may include housing repair grants or temporary rental assistance, as well as reimbursement for personal property losses.

Register online at or visit for more information.

Still Need Your Flu Shot?

If you were unable to attend the flu vaccination open clinic on campus, there are more opportunities! Marble Works Pharmacy will be administering flu shots at their Middlebury location on the following dates:

  • Wednesday, October 19 from 9:00 a.m. to 3:00 p.m.
  • Monday, October 24 from 8:00 a.m. to 6:00 p.m.
  • Thursday, October 27 from 8:00 a.m. to 6:00 p.m.
  • Monday, October 31 from 9:00 a.m. to 3:00 p.m.

For more information, call 388-3784 or email Or visit them on the web at:


Financial Assistance Services from Your Employee and Family Assistance Program

The Wellness Corporation understands that everyone has financial questions at one time or another. That is why our EFAP services provide quality financial information, and it’s as easy as one phone call. Their financial planners are eager to help you manage your money, and do not try to sell products or suggest funds or stocks. They are simply available to ease financial stress.


Services include:

  • Tax information
  • Estate planning
  • Retirement planning
  • College funding information
  • Financial health check-ups & investment options

With one phone call, you can be on the fast track to financial wellness.

To speak with your EFAP call 24/7: 1-800-828-6025 or visit their website for more resources: