OVERALL
SUMMARY:
HBO’s Talent
Acquisition (TA) department is focused on acquiring the best and brightest
talent for the world’s most successful premium television network. The
Executive Assistant will provide general administrative support to the Vice
President, Talent Acquisition. The VP leads a team of recruiters who manage
full life-cycle recruitment for varying business units such as Technology,
Sales, Marketing, Finance, Legal, etc.
This role
requires an individual with strong people and office management skills. The
ideal candidate will have excellent phone and in person demeanor, be a quick
study, independent and thoughtful in his or her decision-making. A
successful candidate will be a creative problem-solver and self-starter who is
resilient in a fast-paced environment, and highly collaborative with
exceptional organizational skills.
PRIMARY
RESPONSIBILITIES:
· Calendar
management for the VP and TA Managers which includes but not limited to complex
scheduling of interviews, conference coordination with internal and external
business partners such as recruiting agencies, diversity partners, key contacts
across the enterprise; ensure meeting arrangements are completed accurately
with all necessary details and materials
· Prepare/process
expense reports and make travel arrangements for the VP and TA Managers
· Draft
and edit email, presentations, reports, agendas, summaries and other business
correspondence
· Handle
and track executive referral resume submission process with superior
organization and communication skills
· Assist
in key recruitment events, conference planning, and post-event recaps
· Handle
confidential and sensitive material related to internal staff and organizational
documentation
· Assist
with the processing and onboarding of new hires within the HR department
· Customize
and implement innovative and impactful administrative/operational solutions
· General
TA Team support including ordering supplies, event support, updating team org
charts and other materials, new hire paperwork, data entry
· Ad
hoc projects as needed
REQUIREMENTS:
· Bachelor’s
degree preferred
· Dynamic
team player with great interpersonal skills and high emotional intelligence
· Excellent
written and verbal communication skills
· Experience
with handling multiple assignments and deadlines and proactively solve problems
with a “can-do” attitude and limited supervision
· Highly
organized with very strong attention to detail
· Adaptive
to changing priorities
· Requires
a high degree of initiative and professionalism
· Proven
ability to build strong and productive relationships
· Expert
level MS Office skills (Outlook, Word, Excel, PowerPoint)
· Experience working with Google document software, including Docs and Sheets, preferred but not required
Click here to apply in handshake!