Tag Archives: Millennium

Innovative Users Group (IUG) meeting – Chicago 2012

Arabella Holzapfel, Shawn O’Neil & I (Barbara Merz) were at the 20th IUG in Chicago – beautiful city – love the lake, parks etc. etc. The meeting was quite interesting too. We’ll give brief highlights of the sessions we found to be useful, and we’ll download the associated materials, which in most cases will include PowerPoint presentations, to the folder \orgs\LIS\LISstaff\ILS III Millennium User Materials\IUG 2012 materials for your enjoyment & edification.  An observation I (Shawn) had after attending these workshops is that Middlebury College is ahead of the curve to many other Institutes in technology. Our network infrastructure seems to be superior to others.

  • “Running a User Experience Group in the absence of a Sys Admin.” (BM). Bentley University. Without a Sys Librarian, III duties fall to a group of 7: 2 tech support, 2 reference, 1 circ, 1 tech services, 1 special collections. 8 staff can access the III helpdesk. Very interesting model.
  • “Sierra Roadmap & Update” (BM) III’s pitch for the wonderful new world of Sierra. Sierra will have 100% of Millennium functionality.
  • “Learning Library-Specific Context to Mobilize Library Catalog” (BM) At University of Miami concern for the usefulness of the OPAC on mobile devices, even though searching starts with Summon, led to the adoption of Bob Duncan’s mobile stylesheet, with modifications to take care of their OPAC customizations. Definitely worth follow-up.
  • Load Profile Forum (BM & AH). Useful review of resources available to load profilers. Wiki available but underutilized! Time for Middlebury to review RDA implications.
  • “Automation: Boost your Productivity a Thousand Times.” (BM) Good tech geek presentation. Use of Expect in various flavors, AutoIt plus Java to automate repetitive tasks e.g creating review lists from record numbers, barcodes etc.
  • Systems Managers Forum (BM) Mostly controlled by III staff member talking about transition to Sierra + how things would work in Sierra. Take away message – III’s efforts will be largely directed to Sierra development from now on, even though they insist that Millennium development is continuing. My conclusion – Middlebury should consider the future of our ILS with all due haste!
  • “When your item types just don’t work anymore” (AH) was a discussion about how and why a library totally revamped their item types (going from around 10 to 101) to help them better identify various formats of material, which in turn aided greatly in tracking statistics of all kinds for all reasons. Most of it is useful ‘inside baseball’ stuff, but one intriguing thing that came out is that they (a public library in Oklahoma) loan out bike locks.
  • Two useful sessions focused on using Millennium (and, in one session, additional assistance from an outside vendor) to aid in weeding (AH). (One library had 100,000 volumes in off-site storage to weed.) Interesting factoids: Jefferson County Public Libraries in Colorado (my home state!), with 10 branches, serving 548,000, orders 100-120 copies of bestsellers. They run their weeding list weekly and withdraw about 120,000 items each year.
  • Four useful sessions dealt with various aspects of batch record loads, particularly those for e-books. (AH) One session was presented by staff from San Jose State University, where they provide e-books from 17 different providers/platforms, and have patron-driven acquisitions programs from three different vendors. They use a combination of tools, including Excel and WinBatch scripts, to de-dupe and perform other necessary functions on batch records.
  • “Using circulation data to validate an approval plan” (AH) described one library’s journey towards refining their approval plan profile (for print books) to match or surpass the circulation rates for firm orders.
  • “Getting the most out of Print Templates” (SO) –creating and using print templates for everything from spine labels to hold slips.
  • “Centralized Weeding: using create list and icodes to streamline the weeding process” and “Millennium Makeover magic: weeding in an INN-Reach consortium”- (SO) The 1st presentation dealt with both public and Academic libraries and the later was an academic library that was involved with  INN-Reach. In both, faculty  was given a say over the weeding. There seems to be no standard method for choosing what is to be weeded.
  • “Creating lists for Beginners – Why created the wheel again” (SO)  In other words, use others’ lists (with permission).
  • “Confounding by Copyright?” (SO) It seems guidelines change all the time and you can “buy protection” for copyright privileges.

Innovative Interfaces’ new library system – Sierra

Arabella Holzapfel & I just attended an on-line presentation about III’s new version of their integrated library system (ILS). Sierra will be a replacement for the Millennium ILS used here, although they promise that Millennium will continue to be supported and developed for “the foreseeable future” The beta of Sierra is supposed to be rolled out in November 2011.
To keep abreast of all things Sierra, go to sierra.iii.com or even facebook.com/InnovativeInterfaces. Continue reading

Enhancements to Millennium – balloting

The software/database that generates our library catalog, Millennium, is produced by Innovative Interfaces, Inc.  Each year at this time, the Innovative Users Group (IUG) conducts balloting to determine which improvements to the software, of those proposed, its members most want.

This year, I will be collecting choices from local (Middlebury) users and submitting our collective ballot to IUG.  There are several modules of the Millennium software that have proposed enhancements: Acquisitions, Cataloging, Circulation, Coverage Database Products (includes Electronic Resource Management), Create Lists and Reporting, INN-Reach, Serials, System Functionality, and WebPAC.  Because of the proprietary nature of the software, the proposed enhancements are password-protected.  If you are interested in voicing your opinion about any of these modules and have not yet received a list of proposed enhancements for the module of interest, please send me an email.  The deadline for getting your choices to me is Tuesday, April 6th.

For Catalogers: Changes to the Millennium load table

Before the holiday break, I met with Mike L. to see if about changing the Millennium load table to strip out some annoying extraneous MARC fields when records are imported from OCLC via Connexion. He was able to change the following:

*       050/090: no more duplicates when importing from OCLC
*       082: stripped out
*       440: change to 490/830
*       653: stripped out

We tried to figure out why the relator codes $4 in the 1xx & 7xx fields were still remaining in music (mostly), but couldn’t see where the problem lies. Jess & Terry will keep an eye out for when these appear in music bib records.