24 May 2012 – AD Meeting

Present:  Mike Roy, Mary Backus, Carol Peddie, Chris Norris and Doreen Bernier

The meeting began with some general discussion on the following topics.

Attendance expectations for All LIS Staff meetings – the last meeting yielded low numbers in attendance.  ADs will remind staff that their attendance is expected at these meetings.

Website has been updated to include the AD Team charge.

Summer schedule – vacation and holiday schedules were discussed.  Mike will contact Michael Geisler to discuss closing the library at 5 pm on July 4th.

Optional All LIS Staff Meetings – we talked about the timing of these meetings and it was decided to hold optional informational meetings to once a month and to not hold them during the summer.

The first year for the R&R crew comes to a close on June 30th with new membership starting in July.  Membership will be recruited from past Employee of the Month Award Winners.  It was also decided to only give awards out only during the academic year.  You will hear more from the R&R Crew about an upcoming all-staff potluck in August.

Mike distributed the charge for the “Communications” group to the ADs for discussion.  The charge was approved with slight modifications.  The deadline to identify and define milestones will be June 30th.  Mike will distribute to group members.

Proposal for Penalty Point System proposal has been approved by the ADs for students and staff.  A blog post will be prepared and submitted.

Chris led the ADs through a review and discussion about the Network Monitoring & Incident Response Policy, which will be added to the handbook, after receiving approval from President’s Staff.

Area 51 notes, May 10, 2012

Present:  Mike Roy, Mark Backus, Shel Sax, Chris Norris, Carol Peddie Terry Simpkins and Doreen Bernier

The ADs discussed the timing of conducting the Google/MS Live evaluation.  In order to take into consideration staff workloads, Mike asked the ADs to estimate project timelines/completion dates for major current projects to see when it would be feasible to complete this evaluation.

In anticipation of an upcoming discussion with the Web Team, Terry asked the ADs for input on elements of a new charge for Web Team mark III.  The ADs suggested a number of topics, which Terry will bring to the team for discussion.  On a related note, Chris presented a draft of a team charge for the Security Team to the ADs for approval.  Rather than a list of specific tasks, this charge serves as a sort of “statement of purpose,” which the Team can use on a continuing basis to set goals each year.  This approach might also benefit other teams as well.  After some discussion, the ADs approved the charge and are happy to meet with Team members for follow-up, if desired.

Mary Backus presented a proposal for printer consolidation to review and discuss prior to presenting it to President’s Staff.  ADs were interested in learning more about the money saved and time gained from supporting fewer printers, as well as the criteria for deciding which printers to remove (e.g., distance or easy access to printers, no. of pages printed, etc.)  Mary will provide more information on this.

Chris Norris gave a system level monitoring & availability update, sharing the data compiled in the last 3 months on how College systems are performing.  Over this period of time, systems were performing at 99.81% and not the preferred 99.9%, due to downtimes on systems for a variety of reasons (migration, Middfiles affects, scheduled upgrades, and other planned outages). Some systems of concern are iGreentree, Frontrush, Segue and the MIIS Drupal site. Systems working at 100% were Google, Rave, Cybersource and Blackberry.

Thanks for reading,

Terry & Doreen