Submitted by Judy Watts
As the beginning of the Fall Term steadily approaches, it’s a good time to review LIS policies regarding room scheduling. These are readily available to you in Public Folders in Outlook. Look for Public Folders, then LIS, then Library Room Schedules, then Library Room Guidelines. It is also available in the LIS staff folder on Snowleopard.
It’s especially important during the busy first 2 months of the Term that LIS staff meeting classes have priority in the instructional spaces. Please be firm in applying the guidelines and flexible in moving meetings that could take place in a different space or at a different time. Each room has it’s own guidelines. In LIB 105, for example:
• Scheduling more than 7 days in advance is only for LIS+ instruction/training, otherwise open as a computer lab
• Should be used for meetings/trainings when every individual needs a computer
• Non-LIS+ faculty and staff may reserve for non-recurring classes/trainings (needing computer use) no earlier than 7 days in advance
• Groups smaller than 8 should try and use other rooms (room 221/230 with laptops checked out)
• Be sensitive to academic calendar and student needs for computer labs
• Avoid scheduling during busy student times (mid terms, end of terms, exams)
You will earn the appreciation and gratitude of those of us who are attempting to schedule classes for instruction.
I would emphasize that just because the schedule looks a bit empty, doesn’t mean it won’t fill up fast with course-related instruction sessions. Professors with whose schedules we must coordinate the instruction/training often request sessions on fairly short notice.