Meeting 1: Caribbean Society – Money for Spring

• Caribbean society needs more money to throw a better party in a bigger venue.  Paint party moves from lofo to Tavern, therefore more tarps are needed.
• DJ, facilities(charges an arm and a leg) in 1,200 paint party .
• Scott notes that we need to think more before we allocate more money to retroacteively fix over spending..
• Only has about  $500 left in budget.
• Voted 7-0 to grant $1,450 to PCSO.

Meeting 2: Otter Nonseense – Chicago Trip

• Need money to go to Chicago.
• Eight members going to Chicago
• $4,904 for airfare ($611 per person)
• Adjusted down to $2,306 if flying out of Manchester.
• $481.24 for total hotels
• $160 for public transit
• $5,545 total
• We’re likely to give a per person figure
• $334 per person if they fly out of Manchester in addition to gas reimbursement
• Voted 7-0 to grant otter nonsense $1600 ($200 per person).

Meeting 3: MiddCheer-Problem with Facilities?

• Facilites built a storage unit wrong?
• Originally the storage unit was supposed to be built last year.
• Facilites messed up padlocks.
• Scott wishes to address difficulties of passing on the group.
  • The group seems to do very little.
  • No one on the group has dedication and time to cheer at sports meets.
• Two or three under classmen and five seniors.
• No action needed as covered  by spring allocation.

Meeting 4: Fencing-Money for new equipment

• New members, so they need new equipment.
• Sent 15 to UVM, and were able to borrow equipment.
• Can fencing members bring their own equipment?
• Suggested that fencing have a fee.
• Voted 6-1 to grant fencing $533.

Meeting 5: Women of Color-Spring 2012 budget

• Have asked other sources for money.
• All four clubs attending Black Solidarity Conference will make collective presentation for a conference.  This funding is exempt from voting.
• Women’s history month dinner is more fancy. 
• Black solidarity tabled.
• Voted 7-0 to grant $350

Middlebrow T-shirt loan

• T-shirt loan for Middlebrow
• Has already commissioned design
• $350 for run of 50 t-shirts.
• Sell them between $10 and $15
• Hopefully will repay loan by the end of the semester.
• Voted 6-0 in favor of three month loan for $350 to Middlebrow.

Japanese club

• 300-400 attendees estimated based on the fact that the ISO show drew that many.
• Opened up to the public.  Burlington Middlebury
• Have met with all people
• Free event.
• Numbers for event on e-mailed docs.
• Voted 6-0 in favor of $1100 funding.

Intervarsity Christian Fellowship

• Asking for $150 per person for thirty people to go to New Orleans
• We paid $125 last year per person
• ACE Office out of fund money
• Fundraise via grants, Grille delivery, Winter Carnival coat check, etc.
• Per student cost increase from last year: $495 to $575
• 30-50 students potentially going this year
• Voted 5-1 to increase funding in proportion to the increase in trip cost, to $145 per person.

Poor form poetry wants to go to poetry slam at Yale

• Last year they got funding from Ross Commons and Pres. Leibs
• Now Student Org., need money to go on trip.
• Gas: 460 miles round trio
  • Driving personal car, gas fee??
  • Registration: $200 total
  • Housing: La Quinta Inn, New Haven
    • $330 for two rooms town nights
    • Food: $30 per person per day.  $360 in all
    • Voted 6-0 in favor of $675 funding for poor form poetry slam.

Spring Break trips holistically

• Should we start looking at them to say, we can’t fund all spring break trips
• Should we be focusing on community service trips rather than club sports?

WRMC

-       Looking for concert funding that is not from MCAB, Student Activities or MMU.

-       Received funding for Fall Concert and Small Concert Series.

-       Still need funding for Sepomena 2012.

-       $9,960 of $11,800. Have $3,500 left from operating budget.

-       Still have to pay licensing and Gary, operator.

-       Why is funding important? MCAB has a good role of bringing big name artists in large venues. BUT WRMC wants to satisfy more people.

-       Create a music scene. Smaller venues. Smaller budgets.

-       Sepomena (What they want the budget for). Want $15,000.

-       Goal is to increase the quality and profile of the bands. Increase attendance. Recoup costs with ticket sales.

-       Revenue from previous shows have been $1750-$2000.

-       Make it cheap and affordable for students.

-       Want to develop more musical tastes.

-       Looking to collaborate with other concert organization on campus.

-       In the past when MCAB handled funding, revenue went back to MCAB.

Architecture Table

-       Hello Wyatt and Casey!

-       Discussion group that meets every two weeks.

-       Want to bring in speakers, screenings and field trips (Modern Vermont Tour).

-       One year subscription to Architecture Record. $50 budget.

-       Email list is 100 people. Attendance to meeting is about 25.

-       Also want architecture supplies. For the use of the whole group.

-       Cut guest lectures, which they can get funding through MCAB Speakers.  Cut field trips until we get more details.  Cut film screenings in half- $250 is reasonable for a single film to start.  Cut architectural supplies, which are essentially giveaways.  Cut other event expenses, which are included in discretionary.  Vote $500 5-0.

Japanese Club

-       Hello Jerry and Jenny

-       Japanese Fashion Show during J-Term. In McCullough Social Space.

-       Educational—open to entire school. Free of charge. Commentators during the show to explain subcultures and other elements of Japanese fashion.

-       No food and no after show activities, which would only benefit participants of the show, not the broader community- not part of the club’s mandate. Vote $1200 5-0

Middlebrow Improv

-       Hello Mark and Alyssa

-       Want to do a February Tour.  Last year it was funded by their revenue from MiddQuid.

-       Want to do “Beanpot Competition”. Improv Olympics at Improv Boston.

-       Want to do T-shirts to be self-sustaining.

-       $870. T-shirts will be on loan (Leo). $200 for discretionary.

Palana

-       Hello?

-       No-shows.

JStreet U Middlebury

-       Funding for a training workshop during J-Term.

-       Student leaders of JStreet U will spend Jan. 12-15 with other student leaders around the country.  They will learn new strategies for programming, engaging students and they will also have an opportunity with other leaders in the organizations.

-       2 seniors and 1 junior will go.  Although they will be graduating, they will be able to build instant connections with the bigger organization. Hopefully this will benefit the club.

-       Just $600 dollars for program fees. 5-0

Feb celebration committee:

• Very similar to last years
  • Only change is a 21 Days party at two brothers
  • Detailed.  No substantial questions were raised.
  • $7,700 raised to $7,800.  $100 added to the discretionary. 4-0

Sailing:

• $191.50 taken out of gift account during the summer, because operating account was inaccessible when the invoice was submitted (late) from Dunmore Acres, where the team stores their boats.
• Voted 6-0 to transfer $191.50 to gift account.

Globemed – World Aids day:

• Raise awareness about aids “people kind of know about it”
•  (We’ve known about aids since the ‘80’s????)
•  “This year’s aids day is very important to us”
• Ribbon/pin “just to give out”
• These ribbons will supposedly help us think about aids in sub-Saharan Africa?
• Ribbons are symbolic of HIV-AIDS(?)
• Jello® shots were discussed—
• Precedent setting vote- We will now fund reasonable expendables if this vote passed
• Voted 4-2 in favor of ribbons for AIDS Day.  Rational: Show the importance of aids around the campus, and raise significant level of campus awareness.

Crew:

• Substantial portion of Crew’s budget remains unseen.
• What can we reasonably expect to pay for?
• Assistant Coach-paid at $12 an hour (~$8,000/yr)
  • Coaches Novice team.
  • Coached at Cal in the ‘70’s
  • Regatta entry Fees are Substantial: $7,100 yearly.
  • Transportation costs-
    • Buses: sometimes charter to avoid dangerous student driving at bad hours
    • Truck: cover maintenance costs even though they share with the Nordic ski team
    • Vans
    • Diesel
    • Capital expenditures—
      • Docks circa $10,000 will need to be replaced in the next few years.
      • Trailer will also need to be replaced.
      • Further discussion on deprecation proposed:
        • Around $2,000 per year.
        • None of it is saved.
        • Want to increase number to allow new boats to be replaced.  Desired amount 5-8 Grand
        • Loan-due at the spring of each year.
          • First payment spring of 2013.
          • Decided to give crew more money for their operating budget to alleviate their dependence on fundraising.  Raised their budget to $23,550.  Operating Budget raised by $5,000.
          • In the spring FC would like to see five year plan for their organization.

Yoga: New Club

• They were inspired their first semester by a yoga class they took
• Sophomore fall, they got funding from Atwater
• They lost funding due to bureaucratic complications and people had to pay
• Abroad in the spring, now back and interested in creating a venue through which students can consistently enjoy free yoga classes
• Email list of ~80 students
• Teacher’s rate (very reasonable): half the amount it would cost for a student to take class in town
• Each class would cost $150 at a rate of $7.50/student x 20 students; thus having open admission would lower the per student cost
• PE credit costs about $150 per student
• Benefit: trained professional for safety and personal development
• Vote taken 6-0.  Rational: New club, unknown interest level.  Decided to fund half of the eight proposed January sessions, and fund half of the tne proposed ten professional sessions during Spring Semester.