For those thinking about applying for a Fulbright grant in the fall, here are some notes and suggestions to get you started. Please read carefully!
If you haven’t yet sent me a preliminary application, we should talk! I am in and out this summer—so my ability to respond to you may be faster or slower depending on when you contact me. So be patient if I am slow to respond. My appointment (phone, Skype or in person) availability will be online at go/fellowships by June 6. You can also reach me at fellowships@middlebury.edu or x3183. And yes, even if you haven’t contacted me yet, you can still apply for a Fulbright this fall! Just make sure you adhere to the August/September deadlines below.

Appointment or application questions: Email us at fellowships@middlebury.edu .

For alumni applicants: if you are not currently enrolled as a graduate student at another institution, you can choose to apply through Middlebury College or At-Large. The primary difference is that if you apply through Middlebury,  you will adhere to our internal deadline and will have a campus interview (via Skype or phone). The campus evaluation will be added to your application. You will also be counted as a Middlebury grantee, which we like! But statistically, Fulbright states that there is not advantage to either method of application.

Fulbright webinars and tutorials: are ongoing this summer. Check out http://us.fulbrightonline.org/about/videos-tutorials and http://us.fulbrightonline.org/applicants/information-sessions  (click on webinars to see schedule).

Fulbright online application: Start your online application through this section http://us.fulbrightonline.org/applicants .

Internal deadlines: August 15–intend to apply deadline (see below); Sept 13 at noon–internal deadline. See details below.

Application Process and Suggested Timetable:
By June 15: Have read through carefully the Applicants section of the Fulbright website, any/all country pages you are considering and have identified the place, grant type, and project idea for your application and review the Application Tips section. The country pages are full of good information as well as the application tips!  Make sure you understand all the application components. Also check out the Fulbright webinars and videos for applicants here http://us.fulbrightonline.org/about/videos-tutorials –these can be helpful. If you need an affiliation for your application (likely for study/research grants), you should be reaching out to appropriate organizations and individuals about this now. Depending on the country, this can be a slow process, so you do not want to leave this until later. Your faculty advisors may have helpful suggestions about academic contacts in country. You may also find the Fulbright scholar directory helpful http://www.cies.org/fulbright-scholars . This is a list of academics from other countries who have had grants to the US, so they are very knowledgeable about this program.
By July 1: Create an account for the Fulbright U.S. Student Application 2016-2017 online. Link available through the “Applicant” section of the Fulbright website http://us.fulbrightonline.org/applicants . You may begin filling out the application, but DO NOT submit names of recommenders until you have talked with me about who you plan to select. Why? Because when you enter recommender names into the Embark system, an email link is sent to them, allowing them to upload a confidential letter. If you change your mind about who you want, that can create awkward situations. Also note that you will be applying through Middlebury College.
By July 15: Draft research proposal and/or application essays. This is particularly important for the study/research or digital storytelling grants. Send to me and (as possible) share with relevant faculty/advisors for feedback. Relevant faculty/advisors are people who know something about the academic project and/or geographic area. ETA applications are a little less complicated, but still require effective essays.
By August 15: Have requested letters of recommendations to be submitted before noon on September 13. Request your language evaluation (if needed) now too.
August 15 “Intend to Apply” Deadline: You must send me a copy of your Fulbright application materials (pdf or .doc for essays) in its current state in Embark for me to review.  I realize this will not be a polished application.  Recommendations, transcripts, affiliation letters, etc. not needed at this time (but if you have an affiliation lined up, include a copy of that).  I will review your materials, send comments as needed, and you can continue working on your application. We will order Middlebury transcripts (no charge) for those who have an active application in the Fulbright Embark online system only. If you do not send me your materials by this date, we will not order you a transcript and you will need to take care of this yourself. I also may be less able to provide you with substantive comments on your essays. If you are a transfer student,  you will need to obtain a transcript from your previous institution. We will send pdf copies of the Middlebury transcript to you in time to upload for the Middlebury internal deadline below. If you discontinue your application after this point, that is ok–just let me know.
September 13 at noon (Wed): Submit your complete and polished Fulbright application in the Embark online system. All components of your application should be done at this point. Essays must be polished with no grammatical or spelling errors. There will be very limited opportunities for revision after this date, generally in cases where there are observations made during the campus interview process that need attention. If you have late recommendations or problems with an affiliation letter, please still submit and be in touch with fellowships about the issue.
Late September: You will sign up for a brief interview about your application. This interview is required for us to evaluate your strength as a candidate and we share that evaluation with Fulbright.
October 4: All must be done, proofed, in place, etc by end of day for me to send your application to Fulbright on October 6.
Most of these deadlines above are not absolutes, but guidelines intended to help you organize the different parts of the application and get everything done so that you are ready to go by the September deadline. Note: the campus submission deadline and campus interview are hard deadlines.

A few important notes:

  • Faculty and contacts abroad may be less available when the semester is not in session. Contacts abroad may also have a different response time to email than you are used to—so you need to allow several weeks in many cases to secure your letters of affiliation and/or research proposal feedback.
  • Letters of affiliation should be on university/organization letterhead, written in English and signed by recommender. If written in another language, you can provide the English translation yourself and upload  the translation with the signed letter. You may also have more than one affiliation if that is relevant for your project.
  • When asking for letters of recommendation: for Middlebury faculty/staff, ask at least 4 weeks in advance of the deadline. For recommenders from elsewhere, depending on where, you may need to allow even more time. When asking for a letter, share your current draft of a research proposal or ETA statement of purpose and a current resume. Also share the recommender guidelines from Fulbright. You want your letters to address the selection criteria Fulbright is evaluating you on!
  • For you ETA folks, you will need 3 recommendations using a short answer form.  The questions focus on ways in which you express yourself in English; whether you have any demonstrated experience with teaching/mentoring; how well you work in unstructured situations; and anything else that would have bearing on your ability to work successfully in the ETA position. You can find a copy of the sample form and instructions to the recommenders here: http://us.fulbrightonline.org/instructions-for-eta-recommendation-writers 
  • Some research proposals will require IRB approval. What’s that? Why might you need it? Look at go/irb for guidance . You DO NOT need IRB approval to submit the Fulbright application in September. But if you’re selected as a finalist in January, we have you go through the approval process (if needed) so that when you do receive the grant, you will have a safe and vetted research proposal and methodology ready to go. Point being, be aware that your research proposal may fall into this category and know that conversation about this may come up during the campus interview in October.
  • All letters of affiliation and recommendations must be in English. If your letter is written in another language, there must be a translation provided in addition to the original. For letters of affiliation, you can provide that translation, since this is not confidential and you upload that letter. For letters of recommendation, your recommender must obtain that translation (and not from you!) and upload both documents him/herself.
  • Some countries require you to submit your essays in the host country language too–so read the country requirements carefully.
  • Performing/creative arts candidates: You will need to submit your supplemental materials by the Sept. 13 deadline as well.
  • Transcripts: if you transferred to Middlebury or have courses from other schools that are relevant, you are responsible for obtaining and uploading these transcripts.
  • Foreign language evaluation form: required for non-English speaking countries. Some exceptions for ETA grants—but read the country/grant information carefully. In many cases, you will be able to take care of this in September with a Middlebury faculty member-though the schedule is very tight this year because of the semester start date and the internal deadline, so be in touch with the relevant faculty member well in advance. If you’re an alumnus or seeking evaluation in a language not taught at Middlebury, you would need to find an appropriate professional language teacher to complete the form and you can contact Middlebury faculty members as well. If using the same person for a foreign language evaluation AND a recommendation, you must provide two different email addresses for them in the system.
  • Critical Language Enhancement Award Statement is required ONLY if you’re applying for one! The Critical Language Scholarship grants may also be a good source of additional language support prior to the Fulbright grant beginning— see http://us.fulbrightonline.org/about/types-of-awards/critical-language-enhancement-award  .