Obtain a Waiver

The Dean of the Faculty’s Office will automatically waive application of Middlebury’s license for particular articles or delay access for a specified period of time at a faculty member’s request. Faculty members may obtain waivers at any time. A decision to obtain a waiver or failure to submit an article will have no bearing in annual or other reviews.

The form to request and generate an Open Access Policy Waiver for a specific article can be found at: https://forms.middlebury.edu/academics/lib/request-a-waiver

However, even if a waiver is obtained, we encourage faculty to submit their articles to the repository.  If you’ve obtained a waiver, your submitted article will not be accessible to the public.  However, metadata related to articles in the repository may still be shared with, and indexed by, outside tools such as Google Scholar, providing increased visibility to faculty work.  It will also serve as an archive for your articles.  If you choose to submit an article for which you have obtained a waiver, please indicate that you have requested a waiver in the submission form’s “note” field.


Waiver Language

Here is a preview of the language of the waiver to review in advance of obtaining a waiver.

Dear [Faculty Name],

Pursuant to the Open Access Policy adopted by the faculty on May 17, 2016, this communication serves to notify you that your request for a waiver of the Open Access license for [Article Title] in [Serial Title] has been granted. This waiver may not be revoked by Middlebury, and Middlebury will have no license under the policy unless you choose to relinquish the waiver.

Independent of the waiver, we recommend that you deposit your article in Middlebury’s Open Access repository as specified in the Middlebury College Open Access Policy. You can do so regardless of the waiver status of the article or any agreement that you may have signed with a publisher. The simplest method for depositing your article is to submit the accepted author manuscript (the language approved by peer review) via the online submission form.

In cases where you receive a waiver of the Open Access policy, the publisher’s agreement may provide sufficient rights to allow copies of your article to be made publicly available in the Middlebury repository. The publisher may ask that certain conditions be met, some of which the repository can easily accommodate (for example, an embargo period during which the article will not be made publicly available).

Even if you conclude that your article cannot be made publicly available, depositing a copy of your article in the repository is useful for archival and indexing purposes. The bibliographic information may be made available for harvesting and indexing by search engines, such as Google Scholar, creating increased awareness of your article.

If you have any questions about the waiver of this policy or depositing in the Middlebury repository, please visit the Open Access @ Midd website .

Important note for NIH-funded authors: Even though you are being granted a waiver of the application of the Open Access policy to your article specified above, if that article is subject to the NIH Public Access Policy because it is a peer-reviewed manuscript that arose, in whole or in part, from NIH-funded research and was accepted for publication on or after April 7, 2008, your obligations under the NIH policy cannot be waived. You must be sure to reserve rights sufficient to comply with the NIH policy when you enter into a publication agreement for the article.