Tag Archives: Student Employment

Student Supervisor PeopleAdmin Training – Session 3

Do you need to post a student position (and a crash course in PeopleAdmin)? Good news! We’re offering another hands-on training session on Wednesday September 12 in Sunderland 202. Please use this link to register: http://www.middlebury.edu/offices/business/hr/files/reg/pa-training/pa.train.student

For additional information about student hiring, review this recent MiddPoints blog post. In addition, the Student Employment Office web pages provide even more detailed information.

Information for Employing Students This Academic Year

Thinking about hiring a student worker? Great! Here are a few things to keep in mind:

New this year:

  • All Research Assistants will enter their time in BannerWeb to receive pay.
  • Students will use the new applicant portal, PeopleAdmin, to apply for jobs. Supervisors will also use this system to review applicants, notify students if they haven’t been selected, and hire students.
  • Open job postings will be made visible to students on September 2 using PeopleAdmin.


  • All Student employees are limited to working no more than 20 hours per week in on-campus jobs during the academic year, with the exception of full-week recesses.
  • Supervisors are encouraged to hire only financial aid recipients until September 30. 
  • A payroll authorization form (green card) needs to be completed for all students hired for the academic year. 

The First Two Weeks of Class

During the week before classes begin and first few weeks of school, students that receive financial aid will have the chance to apply for posted jobs on campus.  All others are asked to wait to begin applying until the third week, beginning September 30.  The intent is to assist students receiving work study to obtain a job that best meets their needs. (Yes, it is okay to ask a student if they receive financial aid. Please note that this information is also collected on the student application in PeopleAdmin.)  If you are rehiring a student that has worked for you previously, or for research purposes, financial aid status is not relevant.

Posting your position on the Web:

Open student positions are posted through PeopleAdmin. For instructions on posting a job go to the SEO webpage and using the options on the left side of the page select Supervisor Tool Box, Posting A Job. (http://www.middlebury.edu/offices/business/seo/toolbox/posting)

New student positions can be requested using the “New Student Job Request Form”; also found in the Supervisor Tool Box.  http://www.middlebury.edu/offices/business/seo/toolbox/jobrequest)

PeopleAdmin Training

There is an open training session for any student supervisors interested in learning more about PeopleAdmin and how to use it on Wednesday, August 29 from 9:15 – 10:15am in McCardell Bicentennial Hall room 117. If you are interested in participating in this training session, please sign up by clicking on the link below.


Blue Employment Cards

Student employees MUST complete an I9 and W4 in order to work. The blue employment card indicates that the student employee has completed all necessary paperwork at the SEO. If your new hire does not have this blue card, chances are they missing some forms and CANNOT work or be paid until these forms are completed!

Payroll Authorization Forms

A payroll authorization form (‘green card’) needs to be completed for all students hired for the academic year in a BannerWeb Position.  Even if you are hiring the student that worked last year – or the student that worked this summer is continuing – a green card still needs to be completed and sent to our office.  These cards are available at the Student Employment Office in the second floor of the Service Building.

For more information or additional resources go to: http://www.middlebury.edu/offices/business/seo/toolbox. Of course, don’t hesitate to contact SEO at x5377 or seo@middlebury.edu with any questions!

Reminder: Summer Student Employment and Housing Forms Due April 20

If you are hiring a Middlebury student to work this summer, a Summer Student Employment and Housing form must be submitted by April 20 (even if the student does not need on-campus housing).

If you are hiring a research assistant, the Summer Research Assistant Form is due April 13. The form is available online at go/sra. This is in addition to the Summer Student Employment and Housing Form.

Please visit the Student Employment Office Web page to view this summer’s procedures and policies. You can access all necessary forms on this page.

Students will see a reminder posted to MiddNotes shortly and an email “Answers to your on-campus summer employment questions” was sent on Friday, April 6.  If you or your student workers have any questions, please don’t hesitate to contact the Student Employment Office at ext. 5377.

Employing Middlebury Students this Summer

You may be thinking about employing a Middlebury College student to work in your department this summer. What a great opportunity for both you and the student!  The student can learn important skills (or enhance those they already have) that they will use throughout their life – customer service, time management, conflict resolution, verbal and written communication skills, and so on.

The Student Employment Office Web page has been updated to reflect this summer’s procedures and policies http://www.middlebury.edu/offices/business/seo/summer.

Please familiarize yourself with these policies so you are well informed and can provide information to the student(s) you hire.

Information on Employing Students This Academic Year

Thinking about hiring a student worker? Great! Research has shown that students that work 10 to 12 hours per week have the highest rate of academic achievement.

A few things to keep in mind:

  • NEW POLICY: All Student employees are limited to working no more than 20 hours per week in on campus jobs during the academic year. The only exception is when there is a full week when school is not in session.
  • The Fall Vacancies will be viewable on the Web on Sunday, September 4. (YES, one week BEFORE classes begin).
  • Students receiving financial aid can apply beginning September 4.  All other students can apply beginning Sunday, September 25

For detailed information on what you need to know before hiring your student, go to: http://www.middlebury.edu/offices/business/seo/toolbox/employingamiddkid  .  Don’t hesitate to contact the SEO at x5377 with any questions!