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Holiday Pay Time Entry Reminder

Categories: Midd Blogosphere

As we near the holiday season, it is time to review procedures regarding time entry during the November and December breaks. Hourly (non-exempt) employees must use specific holiday pay codes to record time during the designated breaks; exempt (salaried) employees do not have use special codes.

The 2014 holiday schedule is:

Thanksgiving Break: 12:01 a.m. Thursday, November 27, through 11:59 p.m. Saturday, November 29

December Break: 5:01 p.m. Friday, December 19 through 11:59 p.m. Thursday, January 1 (the College reopens Friday, January 2, 2015)

Hourly Employees: There are two hourly employees pay codes – Holiday Pay and Holiday Premium Pay – that are used only during the designated holiday periods:

  • Holiday Pay (HOL): a benefit that is provided by Middlebury College to keep benefit-eligible employees’ pay whole without having to use CTO during designated holiday periods. It is not intended to provide extra pay: HOL, which pays at an employee’s regular hourly rate, is to be entered for normally scheduled hours by non-exempt benefit eligible employees on days during the specified holiday break periods whether or not they work. For the Thanksgiving break, up to two days may be entered, for the December break, up to nine days may be used. Employees who work variable or flexible schedules should coordinate entry of HOL with their supervisor to determine the appropriate number of HOL hours.
  • Holiday Pay Premium (HPP): a benefit that pays eligible non-exempt employees extra for working during the designated holiday periods. HPP, which pays at time-and-a-half the employee’s base hourly rate, is to be used by all eligible employees for hours worked during the specified holiday break periods. A limited number of part-time non-benefit eligible employees (such as those who work at the Snow Bow, as the Snow Bowl is open for regular business during the December) break are not eligible for HPP. Please speak with your supervisor or Human Resources if you have questions regarding your status or eligibility for HPP.
    Exempt Employees: the Holiday Pay code will be automatically entered for regularly scheduled time; no additional action is required.

For both hourly and exempt employees, standard pay codes (Regular, CTO, etc.) should be used for any time off before the start of the breaks and/or after 11:59 p.m. on last day of the breaks.

Who Worked on a Holiday
Hourly benefit-eligible staff: Enter Holiday Pay for any normally scheduled hours AND Enter Holiday Pay
Premium for hours actually worked.*
Hourly non-benefit-eligible staff: Enter Holiday Pay Premium for hours actually worked.*
Hourly non-benefit-eligible staff in positions designated as ineligible for HPP: Enter Regular for hours
actually worked.*
Salaried, exempt staff: No action.
* Remember to enter hours on the correct shift. 

Who Did Not Work on a Holiday
Hourly benefit-eligible staff: Enter Holiday Pay for any normally scheduled hours.
Hourly non-benefit-eligible staff: No action.
Hourly non-benefit-eligible staff in positions designated as ineligible for HPP: No action.
Salaried, exempt staff: No action. Holiday Pay code will default in during payroll.

FAQs

Q: I understand that holiday pay is for benefit eligible staff. However, I had coordinated with my supervisor and indeed worked during Thursday and Friday of Thanksgiving. Can I enter the hours normally in this case?
A: Worked hours during the holiday breaks should be entered as Holiday Pay Premium (HPP) by all non-exempt staff, whether or not they are benefits-eligible. The only exception would be Snow Bowl non-benefits eligible employees, since the Snow Bowl is not closed during the December break.
Q: I am a benefits-eligible hourly employee who normally works Tues-Sat; how would I enter time for the Thanksgiving break if I am off Thursday and Friday, then work Saturday? Would I get three days of holiday pay?
A: You would have to use CTO for one of the three days (the maximum holiday pay benefit is two days for the Thanksgiving break) if you were off all three days. If you work on Saturday, you would enter holiday pay premium for the hours if you work, but it wouldn’t be necessary to enter CTO since you would receive the maximum two days of holiday pay for Thursday and Friday.
Q: I normally work Sunday through Thursday; how would I enter my hours for the Thanksgiving break?
A: You would enter holiday time for Thursday, nothing for Friday and Saturday, and regular time for Sunday, assuming you work that day.

Please contact Human Resources if you have additional questions regarding time entry of HOL or HPP.

Open Enrollment

Categories: Midd Blogosphere

Open Enrollment for Middlebury’s 2015 Health & Welfare Benefit Plan is being held from November 1 – 14, 2014.  All benefits-eligible employees are required to complete the open enrollment process within this time period even if they do not intend to make benefit changes for 2015.

Open enrollment is your opportunity to:

• Continue your current medical, dental, or vision elections into the new year OR add coverage for yourself and/or dependents OR terminate your own or your dependents’ coverage.
• Continue your current voluntary life and/or accidental death and dismemberment coverage for the new year OR increase OR decrease the amount of existing coverage in these plans.
• Enroll in the health care and/or the dependent care flexible spending account(s) for next year. If you do not make an FSA election, you will not be contributing for 2015 even if you participated in 2014.  For Q&A’s on the Health Care FSA rollover click here.

Open Enrollment must be completed, using Banner Web, between November 1 – 14, 2014.  Benefits eligible employees will be able to access the open enrollment module from any computer with internet access.

Getting Started
1. Access the Open Enrollment System:

• Click this link: http://go.middlebury.edu/bannerweb OR
• On the bottom right-hand corner of the Middlebury homepage http://www.middlebury.edu/  click “Quick Links” and then “Banner Web”

2. Enter your Banner Web User ID (your Midd ID number) and your PIN and click “Login”.
3. Click “Employee”, then “Benefits and Deductions”, and then “Open Enrollment”.

2015 Premium Rate Chart

Save the Date: Open Enrollment Nov 1st-14th

Categories: Midd Blogosphere

Benefits open enrollment is being conducted electronically again this year.  You will be receiving an e-mail (ooa Oct 31st) detailing our 2015 benefits as well as step-by-step instructions on how to enroll using BannerWeb.  Human Resources will gladly help you through the process; if you have questions please call x2320.

All benefits eligible Faculty and Staff are required to complete Open Enrollment between November 1st & 14th.

Flexible Spending Accounts – it’s not too early to start calculating your 2015 annual election.  Per federal law, this year’s annual limit is $2,500 (plus you may roll up to $500 of unused 2014 Health Care FSA funds into your 2015 account).  If you will have large medical expenses next year (orthodontist work, laser eye surgery, etc.) you should make sure you know how much your out of pocket cost will be for these services before Open Enrollment starts.

For additional information on Flexible Spending Accounts, including a Planning Worksheet visit the Flex Spending webpage.

For Questions and Answers regarding the Health Care FSA rollover click here

New are Clearanced Again!!

Categories: Midd Blogosphere

I am in distress and need your help! Frown

You may have heard already if you keep abreast of the latest tech news, that Apple just announced a new line-up of MacBook Pro’s. This news to me differs from what it may mean to you. At the Apple Desk in the College Bookstore, this news only means the head-ache of having more Clearanced Mac’s in our store. It also means I have to go and slash prices on other Mac’s already on clearance! As well as make room for the new line-up.
FrownSo, now we are currently having a SLASH PRICES SALE on clearanced Mac’s and iPad’s!! You will find prices as low as up to $500 off regular prices.
You will find pricing on the price sheets below.

Clearanced MaciPad clearance Items

 

Reminder From HR About CTO Maximums

Categories: Midd Blogosphere

The maximum amount of CTO (combined time off) that can be carried into the next fiscal year is capped at 24 days (see table below for maximum hourly equivalents). Any CTO in excess of 24 days will automatically be transferred into your SLR as of June 27, for pay period 13 (6/9/14 – 6/22/14). Please plan accordingly. In order to avoid confusion and ease planning for employees, the CTO max is now applied to the last full pay period in June.

Throughout the year each employee is responsible for managing his/her CTO amounts within the applicable limits. Remember, if you allow your balance to reach maximum during any pay period except the final one of the fiscal year, your excess accrual does not automatically transfer to SLR –instead you will stop accruing and forfeit the un-accrued CTO time. Now is a good time to check your CTO balance in BannerWeb or a recent paycheck stub and plan your CTO use for the next few days and the upcoming fiscal year accordingly.

You may also transfer your own CTO at any time. When you report your time via BannerWeb, enter the number of hours you wish to transfer on the web time sheet in the row titled “Transfer CTO to SLR.”

CTO Maximum Amounts

Date CTO Maximum in Days CTO Max. in hours for employees w/ scheduled 8 hour days CTO Max. in hours for employees w/ scheduled 7.75 hour days
As of the last full pay period of June. 24 192 186
Any other time 36 288 279

 

Cool Tips and Tricks

Categories: Midd Blogosphere

I have collected a few tricks, tips, and shortcuts that you may not know and might enjoy using.  I started off with the cool trick that is the most fun to work with for writing and such a timesaver.

Dictation-Speech

1.    A cool way to catch mistakes in your writing or presentations is for your work to be read aloud back to you.  You can use your Mac for this with Dictation and Speech.

First, go into your System Preference (the clock gear box) and open Dictation and Speech, choose the Text to Speech tab at the top and make sure to click Speak selected text when key is pressed. You can keep the current selection of keys to press shown below that line or change to a new set of keys.  You can have fun choosing the voice and language you want to hear when your Mac reads your work aloud.  In the Dictation and Speech  selection in System Preference with the tab open for Text to Speech,  select the System Voice from the drop down. My personal favorite is Lee, the Australian English voice which I found in the Customize selection on the System Voice drop down.

Highlight the text you want to check for errors and press the two key combo to convert text to speech.  After highlighting/Selecting text and pressing the key combo, you can listen for errors. What a great way to find mistakes that you often miss while re-reading. This is also a timesaver tip! Another great tip for when students are working on their finals!

Below is a link to Apple Support for more in-depth instructions.

Dictation and Speech

2.       Keyboard Shortcuts-   Mac Keyboard                                                          Option + over (left or right) You ever wonder why you even have these Arrows on your Mac Keyboard? Here are some cool ideas to put these arrows to good use.

Use Option + Up or Down while viewing web sites with many pages. This bring you quickly up and down through the pages, this is especially useful when ordering items at your favorite online store.

Use Command + Shift  Up to go to top of page or Command + Shift Down for bottom of page. Also, Shift + Left or Right can bring you to new pages.

Use Option + Left or Right while working with text to advance to next word quickly.            Use Control + Command + D while writing to bring up the dictionary and find synonyms for getting the perfect word. This is especially helpful for students when cramming to get the Finals in!

3.       Using Quick Time Player to capture clips you are viewing on Mac.   If your Quick time Player is not in your Dock you will find it in Finder in Applications and from there you can drag it down to your Dock.                                                                                                                                                  First, Right (Secondary) click on the Quick Time Player to get a choice and choose New Screen Recording and a box will pop up.  Then, start the clip you want to save on your browser and then click the Record red button on Quick Time Player.  Then click on the upper left corner of the clip screen and drag to lower right corner of clip screen and press on start recording on your screen that appears.  Don’t forget to stop recording when clip is done by pressing the button on QuickTime player or right clicking on QuickTime in Dock and pressing Stop Recording. Quick keyboard shortcuts using Quick Time Player is Space Bar stops clip in Quick Time, J Rewinds, L Fast Forward, below is a short version of quick keyboard shortcuts I found that dates back to 2010 from Ross W. :

Pause / Play: Tap spacebar.
Pause: Press K.
Play Forward: Press L (multiple taps will increase speed of playback).
Play Reverse: Press J (multiple taps will increase speed of backwards playback).
Slow Motion Forward: Hold K+L together or hold right-arrow.
Slow Motion Reverse: Hold J+K together or hold left-arrow.
View Full Screen: Press Cmd+F together.

I tried these and they still work for the OS X 10.9.2.  Try out these quick tips and keyboard shortcuts that may make your work day a little easier and more fun!

happy-mavericks

Important Benefits Information

Categories: Midd Blogosphere

Employee and Family Assistance Program (EFAP)

For many years our EFAP benefit has been administered by The Wellness Corporation.  Recently, The Wellness Corporation was purchased by E4 Health, a leading provider, under the brand name Lifescope, of holistic life services and wellness solutions for organizations nationwide. The merger of The Wellness Corporation and E4 Health – two experienced and professional organizations – will mean expanded service offerings for our faculty and staff plus continuation of the high quality services and capabilities that we have been accustomed to through our long-standing relationship with The Wellness Corp.  Please take a moment to review the two brief documents attached, which give an overview of our new Lifescope resources as well as updated phone and web contact information.  Please note  -  if you are currently accessing EFAP counseling or other benefits arranged through The Wellness Corporation you will not need to do anything different to continue to see your current provider; this change will be seamless to you.

http://www.middlebury.edu/offices/business/hr/staffandfaculty/benefits/EFAP

Summary Plan Description (SPD)

SPDs are designed as brief, handy, easily understandable explanations of important benefit plan provisions.  Below please find a link to the 2014 version of the Middlebury College Health & Welfare Benefits Plan SPD which provides current information on our: medical, dental, vision, life, voluntary life, short-term disability, long-term disability, flexible spending accounts, and employee and family assistance program benefits.  All employees are eligible for the employee and family assistance program (EFAP); those employees classified as “benefits-eligible” are eligible for the full range of health and welfare benefit offerings.  You can also find this SPD by visiting the Benefits page on the Human Resources website.  If you would prefer to receive a paper copy of the 2014 SPD, please let me know, or stop by the Human Resources Office, and a paper copy will be provided to you.

http://www.middlebury.edu/media/view/470998/original/active_spd.pdf

Please do not hesitate to contact the benefits team with questions about the change to our EFAP provider or the 2014 Health & Welfare SPD.