Tag Archives: notes

ACTT Notes: UDOIT and the Academic Cyberinfrastructure

ACTT Team Membership

Amy Slay is leaving ACTT Core team and is joining Extended Team. Looking for time for other projects.

Joe A. would like to have somebody from Media Services join the team, Bob is talking with John in MIIS.

Amy Frazier is also stepping down from the ACTT, she primarily joined to work on Panopto as Media Services Librarian. Interested in attending extended team meetings when media is being discussed.

Joe will work on Slack and Google Doc access for the departing Amys.

Thoughts on membership? Bob is looking for someone from MIIS. Are we missing a point of view, who maybe able to provide that? Faculty, Science Support, Humanities Support?

ITS potential reorganization and merging of ACT, DLA and Digital coming in the near future. Will Library be missing?

UDOIT

Project request for Universal Design Online Content Inspection Tool, or UDOIT submitted. Service is integrated with Canvas, runs an accessibility and usability report. Provides report to faculty on accessibility and usability. Creates a link on every site, only available for faculty. No global back end for all courses. Tech: runs on a server not software as a service, it can be added to Canvas using the LTI system. Some details needs to be worked out in the project process.

WHD Project Ticket:

https://webhelpdesk.middlebury.edu/helpdesk/WebObjects/Helpdesk.woa/wa/TicketActions/view?ticket=543406&_nr=1

Project Charter:

https://docs.google.com/document/u/1/d/1gvMBN11EjLAHL3hqMNDy2kRlRVk0VQuQvfobZHbSMLE/edit

IT Gov Meeting scheduling and attendance discussion.

Academic Cyberinfrastructure

Prezi:

https://prezi.com/dRJ6UGcL0gbHf0bCM6Oh/
Question: what does somebody new need to know when they arrive on campus to do Academic work.

Joe A. we often spend a lot time looking at the software, would like to look at system as a whole. Joe did a demo in Prezi.

  • People: Tutors, Help Desk, Librarians, Instructional Designers… add; faculty & student peers, grad students, vendors?
  • Systems: LMS, Identity Management, Social Media & MiddCreate
  • Pedagogies: Teaching and Learning, Flipped classroom, blended learning & Hybrid
  • Policies: IP, Course Material Retention
  • Practices: Cloud Storage, Design Thinking
  • Programs: Lynda.com(could be viewed as a technology), DLA, Fund for Innovation, add CTLR(and list of programs), Symposia?
  • Technology: Link to Inventory.

Discussion, positive it goes beyond the tools.

Discussion about Programs, rename as Resources or leave as is?

Intended to supplement intro during faculty orientation and what is introduced during first year seminar.

How Middlebury-wide is this, place based? Identify equity and equivalency.

Help with shared definitions for blended and hybrid…

Would it be helpful to have a discussion around this with the ACTT Extended team.

Nothing under ZERO; ideas, map out options, things that spark ideas(presentations).

Add Security somewhere? Possibly under Identity Management in Systems.

Joe is looking for feedback to flesh this out more. May seek input from Extended Team members.

Bob, Adam and Jamie will share with their teams for input.

ACTT Notes

News & Updates

Joe is still working with Panopto on testing updated integrations before activating. Faculty are seeing errors when they preview a quiz in Panopto.

Agenda:

  1. Discussion: ITS Governance

The portfolio meeting last week provided a more formal review and discussion of the ITS governance process that ACTT has been introduced to in prior meetings. The team is hopeful that the process will improve prioritization of academic and digital learning projects relative to the other portfolio groups.

Questions remain about the relationship between the ACTT and the ATDL portfolio group. ACTT in its current configuration may well serve to help academic projects ‘bubble up’ to the next level for improved visibility and prioritization. ACTT’s work can help inform the governance process through evaluations, pilots, and recommendations. The portfolio group is a place where such activities can be shared to help inform decisions about projects.

The governance process will require some adjustment to technical processes and perhaps some additional communication and education of stakeholders to help non-IT community members engage.

Some questions arose in reflecting on the first meeting:

  • How might we better engage all members of the portfolio team in discussions of academic tech and digital learning beyond technical considerations?
  • How might we work to develop shared language to talk about academic projects and needs?

Additional questions considered:

  • First question: Do we all need to be there?
  • What representation do we want/need?

No immediate decision or changes agreed on regarding current membership or attendance at ITS gov monthly meetings. Expected organizational directions and may result in revisions to current portfolio group membership in governance process. This topic will be revisited.

 

  1. Discussion / Action: Canvas Orientation sites for students to be added to Course Hub as a resource

We briefly reviewed a couple of resources with a student audience:

Sean’s site – https://middlebury.instructure.com/courses/123

Bob’s site – https://middlebury.instructure.com/courses/364

Canvas orientation site for students project will need to continue to be improved and revised. Agreed on a desire to update a single resource for all Middlebury students and faculty. Monterey integrated the student quickguide for students at the course-level menu in the Institute’s sub-account for all courses. Based on schools abroad and Institute sites, different strategies for presenting Canvas orientations were discussed.

What do we want these sites to do for students? What needs to be there?

Sean is interested in getting some additional feedback from students (ODL and DLC interns) to determine how we to proceed. Expects to work with Amy S. on ways to collaborate, collect feedback, and improve the orientation experience for first-time Canvas users.

Action Plan:

  • Joe will add a link to the Student Canvas Orientation (Sean’s version) in the Primary Canvas HELP menu
  • Adam will add the Orientation site to Course Hub (College and Monterey) as a “shared Canvas resource”
  • Sean will follow-up with Amy Slay regarding input from students and revision of the orientation site for an all-Middlebury student audience
  • ACTT will plan to track usage of the orientation site through AY17-18 via Hub and Canvas analytics before making further recommendations

 

  1. Added Discussion: Course Hub Refactoring & Integration

Bob raised the issue of integrating College and Institute Course Hub sites. Adam provided an update on the status of the Course Hub Drupal 8 and Refactoring project which had previously been cancelled. Bob agreed to be a co-sponsor on the project to help advocate for continued integration of currently separate platforms (e.g. sites dot WordPress at Midd and MIIS) link to project: https://docs.google.com/document/d/1fnzG_T18DP5E0ReWQ6PG39vSuSMBFwN8QiSTV3Gvf1M/edit#

ACTT Notes: Canvas Evaluation

ACTT Extended Team Meeting August 29, 2017

Agenda

Instructure, the company that hosts Canvas, will be presenting an Executive Business Review, sharing data pertaining to Middlebury’s use of Canvas in the first year. This presentation will provide us with insights into how Canvas is being used and supported, and lay the groundwork for future evaluations.

 

Notes

Kelly Jerome, our Customer Success Manager from Instructure presented.

  • Stats are per-month, due to rolling on and off of terms, the data isn’t always reflective of a particular term.
  • Can get details on sub-accounts.
  • Includes support details, SLA compliance, support mechanism (phone, chat, email), and user-type.
  • For real-time reporting, the Canvas data-API would need to be used. For much custom reporting this would require our own developer time to leverage. Instructure has several pre-built reports that could be purchased that wouldn’t require local resources.

EBR

A copy of the report can be seen here. Please log in with your Middlebury username and password to view.

Open – Academic Cyberinfrastructure Transformation Team 2017-08-18 15:34:11

The ACTT has been evaluating MIddlebury’s services for video streaming. This summer, Middlebury has adopted Panopto, a service to manage and distribute video in a private space, as part of the solution. Panopto provides Middlebury faculty, students, and staff with a space to upload and sort their media, and share with their colleagues and classes. Panopto not only provides flexibility for who can see a video, it also includes a variety of sharing options. Some of these options include the ability to sync with presentations and other media, and providing a space to discuss video.

 

Also a Recording Service

In addition to the media management features, Panopto also provides services for capturing media directly from your computer or mobile device, with a direct upload to your Panopto space. Panopto has features that allow you to record and sync presentations (PowerPoint, KeyNote), screen captures, video and audio. Some possible use cases include: students assigned to record themselves as they practice presentations with slides, then and sharing these recordings to a class-only folder for peer feedback; creating brief instructional or tutorial videos based on tasks using specialized software recorded directly from your screen to be shared with students and colleagues.

We have created a welcome page with links to curated Panopto resources, such as a quick start guide, at http://go.middlebury.edu/panoptohelp. Panopto also provides extensive documentation, with written instructions and video demonstrations.

 

On the Horizon

We have already implemented integrations between Panopto and the Course Hub, Canvas, WordPress and Drupal that allow for the embedding of single videos and playlists. Panopto has recently developed deeper integrations with Canvas that will allow students to submit Panopto media as an Assignment Submission, and allow you to provide feedback to students using the SpeedGrader. Look for announcements in Canvas as these features become available.

 

Long Term

We will be moving away from a number of media hosting solutions, including MiddMedia and Muskrat, over the next few years. We will share more information as planning for the migration projects proceeds.

ACTT Notes: Canvas LTIs

LTI Review

 

Zoom LTI

  • Was convenient with Adobe Connect
  • Is there a cost?
  • Will there be challenges for SSO? Canvas uses CAS, Zoom uses ADFS.
  • Will bring it up with the Web Conferencing Team

 

GoogleApps and O365 Canvas LTI Evaluations

  • Both LTIs offer enhanced functionality and integration in Canvas
    • Slides and spreadsheets can be used in Collaborations, as well as docs.
    • Files from both services can be submitted for assignments, and evaluated using the SpeedGrader.
    • Access to both services is included in the Rich Text editor (similar to Panopto) in the “external tool” menu
  • Adam and Joe attended a brainstorming meeting for the Course Hub and O365
    • Discussing what a course space in O365 looks like
    • Discussing how to manage the course group
  • LTIs need to be added at the account level, cannot be added to a sub-account or course
  • Will test in https://middlebury.test.instructure.com this week
  • Assuming testing goes well we will pilot in the production instance in the fall, then evaluate.

 

Other Topics

  • Instructure will present a review of Middlebury’s use of Canvas in the first year. This will happen at the ACTT meeting on Aug. 22nd.
  • Joe is working on a launch roadmap for Panopto. Dates have been shared, please send feedback.
  • ACTT Core Group notes will be published to the site.

ACTT Notes: One-year Evaluation

Presentation Slides

 

The proposal for the ACTT called for an evaluation at the one-year and two-year marks. The one-year evaluation was designed to assess the Team’s activities so that changes could be made. The evaluation was also designed to have as few survey questions as possible, some of the evaluations questions are designed to be answered with collected data. A brief survey was shared with Core members, Extended Team members, and members of the Project Teams.

 

Slide 3: Academic Cyberinfrastructure Inventory

We now have a searchable database of the web-based services that support academic work, with infrastructure dependencies. Now that budget decisions are being made, services are moving from pilot to production and enterprise phases, the information in the database needs to be updated.

 

Slide 4: Canvas

When Moodle was launched we saw a decrease in use from Fall to Spring. This year we saw an increase in Canvas use.

 

Slide 5: Canvas

Some faculty used Canvas in the Fall but did not use it in the Spring, and vice versa. Also, faculty did not use Canvas for all of their courses. This may mean that faculty are thinking critically about whether Canvas supports their teaching on a course by course basis. The CTLR-sponsored a number of Canvas-based workshops.

 

Slide 6: Panopto

Panopto is not just a streaming media service, it also offers expanded functionality for screen capturing, broadcasting, and media discussion. A CTLR-sponsored workshop used Panopto for flipping the classroom activities.

 

Slide 7: Zoom

The videoconferencing evaluation used an interesting method. 4 services were used in one hour in a round-robin style. The Team was able to quickly determine the top choices. The pilot of Zoom was so successful, and the platform so popular, that we needed to expand to a campus-wide license before the end.

 

Slide 8: RStudio

A handful of classes used RStudio Server this year. DLA-sponsored workshops on DATA were delivered, and a Data Study group was created.

The company has let us know that they will be launching a cloud-based version of RSTudio Server.

 

Slide 9: Who Took the Survey

We had a 75% return rate for the survey. All of the Core Team and most of the Extended Team took the survey. Some may have mis-identified themselves.

 

Slide 10: Other Roles

Many members of the ACTT serve on multiple teams. There are four members that serve on the Core, Extended, and Project Teams.

 

Slide 11: Usefulness of Information

Most members find the published information useful for their jobs.

 

Slide 12: Usefulness of Meetings

The majority of members in all roles believe that the information shared at meetings is useful for their jobs. 25% are Not Sure, which seems high. Some more investigation is needed.

Note from Discussion: Some may be feeling unsure about the usefulness because of their own participation in some of the discussions. We should look for ways to craft the discussions so that everyone feels they are able to participate.

Some feel that the multiple points of view are very valuable, otherwise they would be receiving one point of view, or a filtered point of view, from individuals. The Team has done well at being inclusive in its information gathering and sharing.

 

Slide 13: Meetings

This question is flawed, since members were not asked if they had a role on the CTT. It is expected that Core members that served on the CTT would see no change, new Core members would see an increase. Extended Team members that served on the CTT would see a decrease, new members would see an increase. Some follow up questions will need to be asked.

The projected number of Extended Team meetings was one per month. The average is very close, however it is noted that most of these meetings occurred in the fall as recommendations were crafted for budget proposals.

Note from Discussion: Some noted that the weekly meeting creates efficiencies, they are meeting collectively with people that they would meet with individually anyways.

 

Slides 14-17: Additional Notes

Some comments were broken up, with an attempt to group ideas based on content.

Notes from Discussion: There are outstanding questions about the relationship of the ACTT and ITS Governance/Priority Setting. We also identified future projects: WordPress sites and MiddCreate; Moodle Archiving; Panopto Rollout; Canvas LTIs.

 

Slide 18: Next Steps?

  • Joe will post the notes from this meeting.
  • The ACTT Core will discuss.
  • We will have follow-up conversations with members and others.

ACTT Notes: April 4, 2017

Language School Orientations

It is that time of year again! In this meeting we will be going over the orientation sessions for Language Schools and Bread Loaf.

Language pledge.

  • Each school interprets the pledge slightly differently. Hospital, Helpdesk, and Reference Desk usually “English Safe Zones”. (Chinese School more strict)

Campus changes over. Some undergrad dorms become administrative & faculty offices. People who miss arrival center on Friday are often challenged by not having assistance other than Public Safety over the weekend.

Bilinguals: Traditionally, these support staff have assisted with technology help by translating tech questions to students.

  • Also usually in charge of each school’s web presence during the summer.
  • Also sort of RAs.

Send requests related to the orientation spreadsheet to Joe A.

DMTs: Unclear how much DMT support will be available.

2 separate start dates. “Hard” languages get extra weeks.

 

General Tech Training

Every Curricular Tech & Library training will ideally be preceded by a General Tech Training as it can be hard to focus on other info if you can’t log in.

Often run by Pij & Zach (and their colleagues).

Banner, wireless, printing, email, authentication

  • Suggestion: Have someone who can reset accounts in room.
  • Alternate suggestion: Get people to set up their accounts before they come to campus.

 

Library Orientation

Challenge running orientation for different student levels (undergrad – masters – doctoral).

Library resources, ILL, purchasing.

 

Curricular Technology Orientation

1st half:

  • Course Hub intro (dashboard, resources, roster)
  • Canvas
  • WordPress
  • **Moodle will NOT be available for ANY language school courses**

2nd half:

Help instructors set up their class resources.

Challenge: different ways each school schedule their classes/sections.

Academic Tech staff available for consultations for those who need more in-depth help.