Tags » LIS AD

Present: Present: Mike, Mary, Carol, Terry, Chris, Doreen
Security team members: Nate, Ian, David, Travis, Rick

The Security Team joined us with an update on recent activities, including:

• roll out of a computer-based training program for College Advancement; Human Resources will be next;
• revamp of the “roadshow” project from last year, focusing more on computer-based training and less about privacy;
• web-based SASS survey; writing policy for the Data Classification Taskforce; developing security questionnaires for vendors;
• hard disk encryption roll out;

Looking forward, the team would like to begin working on:

• mobile device security management;
• secure communication solutions.

We also discussed:

• team membership, specifically how new members from other areas in LIS provide a good, less technical, perspective on the issues — especially training issues that might need to be covered;
• potential implications of how the data ownership policies under consideration by College administration will impact privacy recommendations made by the team;
• the idea of holding security workshops, possibly in conjunction with the Education and Training Team, focusing on:
  • cyber security; privacy;
  • eCommerce;
  • safe home network setup;
  • setting up wifi encryption at home;
  • the idea of holding security workshops at future LIS in-service days for staff (LIS and College-wide);
  • videotaping roadshows to use as web tutorials.

Lastly, we talked a bit about the team charge and scope, specifically:

• whether the team should be involved in the physical security of data centers on campus;
• hardening computers before distribution;
• resources outside of LIS that may be able to assist with certain projects.

We then talked about the LIS holiday party, which will be 12/18, 4-6pm. Location almost finalized, but not quite so stay tuned.

We reviewed the Dec. calendar:

• Tim Spears will join us for the 12/19 all-staff meeting;
• January and February AD retreats will focus on budgets.

We discussed outcomes and next steps from the recent Policy Summit. Chris Norris will organize planning policy strategies, and review compliance and enforcement issues. We’ll hold another open meeting to discuss next steps on this.

Finally, we continued the discussion about LIS website maintenance and refreshing options in the post-Web Team environment. Dan Frostman will serve as a point person for website content managers, and for communicating with the Communications office on website issues. The ADs would like to see an annual content managers gathering to review content manager responsibilities and expectations. The first of such meetings will be scheduled for January.

Thanks for reading,

Doreen and Terry

Present:  Mike Roy, Terry Simpkins, Carol Peddie, Chris Norris and Mary Backus
Guests: Mary Stanley, Joseph Watson (1st item only)

Today’s meeting began with a tour of 118 Main Street.  Mary Stanley took us through the newly renovated building, which could possibly serve as office space for LIS staff.  Currently, the upper offices are being used by retired faculty and the lower level is vacant.  There is potential office space for 8-9 staff members.  Mary Stanley will send a copy of the floor plan to Joseph Watson and he will bring it to the Space Team for discussion.

This year’s February Board of Trustees meeting was held in Monterey, which Mike attended.  While he was there, he had conversations with various MIIS folks, the high points of which include:

• videoconferencing conversations are happening all over the place, both at MIIS and MIDD.  We will pull together a meeting of some of the LIS folks involved with these to update everyone on what’s being discussed in different venues
• MIIS is exploring wireless vendor optionsMIIS is also maintaining an AS400.  Sadly, we’re not alone.
• There continues to be interest in the idea of staff exchanges
• the MIIS library has some interest in exploring OCLC’s WorldShare and SubsPlus

Mike will ask Jim Keyes to present at the March 21st all-staff meeting.  LIS awards will also be handed out at this meeting. If Jim isn’t available, we’ll fold the staff meeting into our in-service day.

Mary presented a proposal for a “penalty points” system for overdue library materials for review.  Mike suggested that we gather reactions from FLAC and SLAC, and also touch base with Alison Byerly.  We also asked for more information regarding why certain classes of users were exempt, and what the impact might be of not excluding them.  We will discuss again in the near future.

We had a brief conversation about how to communicate the outcomes of the management training. The plan right now is to have a de-brief session with all LIS managers, and then to have an all-LIS presentation about what we learned, and what we plan to do differently based on what we learned.

Future Agenda Items

• Space Team to discuss 118 Main Street possibilities
• Bradford Campus Manager

Thanks for reading,

Terry & Doreen

Present:  Mike Roy, Shel Sax, Terry Simpkins, Carol Peddie, Mary Backus, Doreen Bernier
Guests: Tim Spears, Brenda Ellis, Carrie Macfarlane

Tim Spears joined us this morning to for the final stop on the “listening tour” that he and Mike have been holding with LIS workgroups to discuss the outcome of the Staff Council survey.  As with the other workgroups within LIS, Tim asked questions about working conditions and morale within our area.  All information gained from these discussions are considered confidential to individual workgroups.

Brenda Ellis and Carrie Macfarlane then joined the meeting to update the group on the Infolit planning progress.

A research practice survey was given to first year seminar students to assess their research skills.  The department of Institutional Research assisted in identifying students to take the survey to ensure that we had a good mix.  They found that a good number of these students did in fact open the survey, but many closed after the first few questions.  Some of the findings showed:

• students tend to surf the web to find information and choose to not ask a librarian
• students think they know how to do research, but lack knowledge of basic concepts (e.g., many students think Time is a scholarly resource)
• students don’t know how to cite sources
• there is a lack of understanding of terms

Moving forward, Brenda and Carrie suggest that they either give the survey to first year seminar students again in the fall, but probably independently (i.e. not in conjunction with HEDS), or do it again in the spring with HEDS to see a cross section of data from other schools.  HEDS will need to be notified by February.  Brenda’s recommendation is to do it in the spring.

Brenda also recommends that a summary of the report, with a link to the larger report, be sent to the faculty by email and not posted on the blog.  Brenda and Mike will continue discussions.  This should also be presented to Academic Affairs.  The report should not be posted in the website.

Carrie explained that a list of technology and research skills all graduating students should have went to the faculty.  For intermediate and advanced skills, a plan is being created for two pilot programs involving Chemistry and History of Art and Architecture (HARC), to ensure students have these required skills.  The Chemistry department has signed off on the list of skills and target classes; plans for assessment are next on the to-do list.  HARC would prefer to teach skills in 1 course covering objects and analysis.  Next steps for HARC need to be discussed with the department.

Mike recommended that Carrie and Brenda ask to be added to a meeting agenda of the “Chairs” committee to discuss moving Infolit to all academic departments, and to meet with FLAC.

Brenda and Carrie are scheduled to present an update to LIS at the optional all LIS staff meeting on 2/17/12.

Thanks for reading,

Terry & Doreen