Tag Archives: For Staff


If you participated in a flexible spending account in 2017, please remember that any medical or dependent care FSA claims incurred through December 31, 2017 should be filed for reimbursement before March 31, 2018. While at this point in time you can no longer use your FSA debit card for 2017 claims, you may upload your claims by visiting the website or mobile app. You may also submit your claim(s) via mail or fax by using the claim form.

You should also make sure you have completed all substantiation requests.  For assistance with substantiation, please contact customer service at 1-800-865-6543, M-F 8am-8pm (EST).

After March 31st, remaining 2017 Health FSA balances, up to a maximum of $500 will be rolled over to your 2018 Health FSA account.  The rollovers are expected to be credited to employees accounts with MyCafeteriaPlan in or around April, 2018.  If an employee participated in the flex spending accounts in 2017, but did not enroll in 2018, any rollover funds available to them will result in a new account being opened for them at MyCafeteriaPlan, and debit cards issued.

News from the Office of Digital Learning & Inquiry

Office of Digital Learning & Inquiry


Are you curious about what the newly unified Office of Digital Learning & Inquiry (DLINQ) is up to? We provide our readers with a weekly blog series published on Tuesdays called This Week in DLINQ where the inquisitive mind can easily find updates on the projects, news, and developments from staff in our Middlelbury, Vermont and Monterey, California based offices. We invite you to visit our “About” page to learn about our mission and the January 2018 launch of the Office of Digital Learning & Inquiry. Click our “Blog” page for a complete listing of our weekly updates. And check our “People” and “Projects” pages where you can find descriptions and links to our areas of work, and connect with us.

Recent News

DLINQ has an active blog and website. We hope to count you among our regular readers! Catch up on recent news and updates in case you missed them:

Employing Middlebury Students this Summer

You may be thinking about employing a Middlebury College student to work in your department this summer. What a great opportunity for both you and the student! The student can learn important skills (or enhance those they already have) that they will use throughout their life – customer service, time management, conflict resolution, verbal and written communication skills, and so on.

The Student Employment Office Web page has been updated to reflect this summer’s procedures and policies.  You can view summer 2018 information and timeline by clicking here.

Please familiarize yourself with these policies so you are well informed and can provide information to the student(s) you hire.

Important Tax Information

As you prepare to file your 2017 income taxes, you may be asked about a form called Form 1095-C. The Affordable Care Act requires employers to furnish Form 1095-C to current and past employees who were covered in the employer sponsored medical plan for all or any portion of the tax year. In December, 2017, the IRS extended this year’s deadline for employers to furnish to employees the Form 1095-C from January 31st to March 2, 2018.

Please be aware that the extension to employers should not impact or delay a tax filer’s ability to file their income taxes as usual. Individual income tax-filers are not required to submit Form 1095-C when they file their taxes this year.  When the form does arrive (around March 2nd), be sure to keep the form with your personal tax records as documentation.

You may need to know the answers to a few basic questions when preparing your return:

  • Does Middlebury’s plan meet the minimum essential coverage criteria as mandated by the Affordable Care Act?   Yes.
  • Were you covered for all 12 months of the year? Each employee should know the answer to this.

If you have any questions, please feel free to reach out to the Human Resources Benefits Department at (802) 443-3372.

Here are several links to the IRS website where more information on this topic can be found:



Beneficiary(ies) Update Reminder

Naming your beneficiary and keeping the information current is an important aspect of managing your retirement (TIAA) and/or life insurance (UNUM) accounts. A birth, marriage or divorce may have changed your thinking since you made your original choice. Or perhaps you never designated a beneficiary at all. Missing or outdated information can create significant costs and delays for those you leave behind.

This is a friendly reminder to make sure your beneficiary information is updated.

TIAA and UNUM Beneficiary Forms can be found on our HR website: http://www.middlebury.edu/offices/business/hr/staffandfaculty/Forms/benforms  . Please return the UNUM Beneficiary Form to HR. TIAA Beneficiary Designation Form should be returned directly to TIAA or you can update your beneficiary information online:

  • Log in to your account at TIAA and select My Profile in the top right corner.
  • Choose Add/edit beneficiaries
  • To add a beneficiary: Select the Add a beneficiary  text and follow the prompts.
  • To edit beneficiary contact information: Select a beneficiary, click on Edit beneficiary information and follow the prompts.
  • To edit allocations and beneficiary type: Select Update account details and make your changes.

If you need further assistance, please call TIAA directly at 800-842-2252. For UNUM related questions, you can call our office at (802) 443-3372 or 5755.

Gratitude At Work: Lessons from Berkeley

Creating a culture of appreciation was the culminating session at a recent UC Berkeley ‘Greater Good Science Center‘ event on gratitude and well-being at work.

logo - Gratitude and Well-being at Work conference

Click image to explore the conference website

An exploration of both the ‘how’ and the ‘why’ of gratitude practices, the sessions took an increasingly practical focus as the day progressed:

  • What is gratitude, and why practice it at work? (theoretical frameworks & research) 
  • How to get started:  Debunking myths, overcoming barriers (existing programs, in context) 
  • Putting gratitude into practice (small-scale, practical activities) 
  • Building cultures of gratitude and appreciation (momentum & long-term organizational change) 

Participation in this event was made possible by the Monterey Mindfulness at MIIS Working Group, and we will be sharing the experience through a face-to-face campus event in Monterey and via the Mindfulness at Middlebury site.

Got questions?  Want to dive in?

Contact sarah.springer@middlebury.edu to receive a one-time update when resources for learning about and putting these ideas into practice are available.

Sites DOT MiddleburyThe Middlebury site network.