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The Week’s Headlines

Categories: Midd Blogosphere

Here are the week’s headlines from the News Room:

Quoted this Week: A Global Climate Movement that Started at Middlebury

Animated Short Wins Awards, Honors

Arts Scene: Q & A with Ron Liebowitz

Middlebury Phi Beta Kappa Chapter Inducts 10 Students

Award-Winning Jupiter String Quartet Returns to Middlebury for a Free Concert Nov. 16

Quoted this Week: How Early Voting Impacts Voter Turnout

Where Is the Palestinian Flag at Israeli Soccer Stadiums?

View past stories by visiting the News Room page.

John Emerson awarded funding to develop statistics materials

Categories: Midd Blogosphere

John Emerson (Mathematics) received a modest grant through the Yale University Provost’s Fund for support of a project  titled Advances in Statistical Software Environments, on which he is working while on academic leave this year. The project grows out of an interest in changing the way statistics is taught,  and  it will develop educational materials and supporting illustrations suited for guiding students in undergraduate courses in using modern statistical computation.

John Schmitt granted funds to attend combinatorics workshop

Categories: Midd Blogosphere

John Schmitt (Mathematics) received a grant from the NSF-sponsored Institute of Mathematics and Its Applications, located on the campus of the University of Minnesota, to attend a workshop this fall titled Probabilistic and Extremal Combinatorics. While there, he presented a poster highlighting his work with two collaborators, one from the University of Georgia and the other a College alumnus.

Holiday Pay Time Entry Reminder

Categories: Midd Blogosphere

As we near the holiday season, it is time to review procedures regarding time entry during the November and December breaks. Hourly (non-exempt) employees must use specific holiday pay codes to record time during the designated breaks; exempt (salaried) employees do not have use special codes.

The 2014 holiday schedule is:

Thanksgiving Break: 12:01 a.m. Thursday, November 27, through 11:59 p.m. Saturday, November 29

December Break: 5:01 p.m. Friday, December 19 through 11:59 p.m. Thursday, January 1 (the College reopens Friday, January 2, 2015)

Hourly Employees: There are two hourly employees pay codes – Holiday Pay and Holiday Premium Pay – that are used only during the designated holiday periods:

  • Holiday Pay (HOL): a benefit that is provided by Middlebury College to keep benefit-eligible employees’ pay whole without having to use CTO during designated holiday periods. It is not intended to provide extra pay: HOL, which pays at an employee’s regular hourly rate, is to be entered for normally scheduled hours by non-exempt benefit eligible employees on days during the specified holiday break periods whether or not they work. For the Thanksgiving break, up to two days may be entered, for the December break, up to nine days may be used. Employees who work variable or flexible schedules should coordinate entry of HOL with their supervisor to determine the appropriate number of HOL hours.
  • Holiday Pay Premium (HPP): a benefit that pays eligible non-exempt employees extra for working during the designated holiday periods. HPP, which pays at time-and-a-half the employee’s base hourly rate, is to be used by all eligible employees for hours worked during the specified holiday break periods. A limited number of part-time non-benefit eligible employees (such as those who work at the Snow Bow, as the Snow Bowl is open for regular business during the December) break are not eligible for HPP. Please speak with your supervisor or Human Resources if you have questions regarding your status or eligibility for HPP.
    Exempt Employees: the Holiday Pay code will be automatically entered for regularly scheduled time; no additional action is required.

For both hourly and exempt employees, standard pay codes (Regular, CTO, etc.) should be used for any time off before the start of the breaks and/or after 11:59 p.m. on last day of the breaks.

Who Worked on a Holiday
Hourly benefit-eligible staff: Enter Holiday Pay for any normally scheduled hours AND Enter Holiday Pay
Premium for hours actually worked.*
Hourly non-benefit-eligible staff: Enter Holiday Pay Premium for hours actually worked.*
Hourly non-benefit-eligible staff in positions designated as ineligible for HPP: Enter Regular for hours
actually worked.*
Salaried, exempt staff: No action.
* Remember to enter hours on the correct shift. 

Who Did Not Work on a Holiday
Hourly benefit-eligible staff: Enter Holiday Pay for any normally scheduled hours.
Hourly non-benefit-eligible staff: No action.
Hourly non-benefit-eligible staff in positions designated as ineligible for HPP: No action.
Salaried, exempt staff: No action. Holiday Pay code will default in during payroll.

FAQs

Q: I understand that holiday pay is for benefit eligible staff. However, I had coordinated with my supervisor and indeed worked during Thursday and Friday of Thanksgiving. Can I enter the hours normally in this case?
A: Worked hours during the holiday breaks should be entered as Holiday Pay Premium (HPP) by all non-exempt staff, whether or not they are benefits-eligible. The only exception would be Snow Bowl non-benefits eligible employees, since the Snow Bowl is not closed during the December break.
Q: I am a benefits-eligible hourly employee who normally works Tues-Sat; how would I enter time for the Thanksgiving break if I am off Thursday and Friday, then work Saturday? Would I get three days of holiday pay?
A: You would have to use CTO for one of the three days (the maximum holiday pay benefit is two days for the Thanksgiving break) if you were off all three days. If you work on Saturday, you would enter holiday pay premium for the hours if you work, but it wouldn’t be necessary to enter CTO since you would receive the maximum two days of holiday pay for Thursday and Friday.
Q: I normally work Sunday through Thursday; how would I enter my hours for the Thanksgiving break?
A: You would enter holiday time for Thursday, nothing for Friday and Saturday, and regular time for Sunday, assuming you work that day.

Please contact Human Resources if you have additional questions regarding time entry of HOL or HPP.

Open Enrollment

Categories: Midd Blogosphere

Open Enrollment for Middlebury’s 2015 Health & Welfare Benefit Plan is being held from November 1 – 14, 2014.  All benefits-eligible employees are required to complete the open enrollment process within this time period even if they do not intend to make benefit changes for 2015.

Open enrollment is your opportunity to:

• Continue your current medical, dental, or vision elections into the new year OR add coverage for yourself and/or dependents OR terminate your own or your dependents’ coverage.
• Continue your current voluntary life and/or accidental death and dismemberment coverage for the new year OR increase OR decrease the amount of existing coverage in these plans.
• Enroll in the health care and/or the dependent care flexible spending account(s) for next year. If you do not make an FSA election, you will not be contributing for 2015 even if you participated in 2014.  For Q&A’s on the Health Care FSA rollover click here.

Open Enrollment must be completed, using Banner Web, between November 1 – 14, 2014.  Benefits eligible employees will be able to access the open enrollment module from any computer with internet access.

Getting Started
1. Access the Open Enrollment System:

• Click this link: http://go.middlebury.edu/bannerweb OR
• On the bottom right-hand corner of the Middlebury homepage http://www.middlebury.edu/  click “Quick Links” and then “Banner Web”

2. Enter your Banner Web User ID (your Midd ID number) and your PIN and click “Login”.
3. Click “Employee”, then “Benefits and Deductions”, and then “Open Enrollment”.

2015 Premium Rate Chart

Giving Trees (Invite & Update!)

Categories: Midd Blogosphere

Giving Trees Reminder

Dear Faculty and Staff,

The Giving Trees program, in collaboration with the local organization H.O.P.E (Helping Overcome Poverty’s Effects), provides gifts to local children whose family cannot afford to buy presents for the holiday season. All contributions are donated to HOPE’s “Holiday Shop” which provides parents with the opportunity to select items that they feel best matches their child(ren) interests.

As the Holiday Shop’s opening date draws near, we would like to thank those who have already signed up to participate in this program and to encourage others to do so as well. HOPE has identified a need for gifts that may be more appealing to older teens, and has asked that we focus our efforts in this area. While we would  like to strive to meet this need, and encourage givers to contribute to this need if possible, we would also like to emphasize that all contributions, for all age ranges, are happily welcomed.

If you would like to participate in this program, please sign up for an “e-tree” through the Community Engagement office by visiting go/givingtrees beginning Monday, October 27th, 2014. You can sign up any time between October 27th and November 10th. We ask that you do NOT wrap gifts, so that parents can see what items are available to select from. However, you are welcome to donate wrapping paper if you wish. All gifts must be brought to Community Engagement at 118 South Main Street by Wednesday or Thursday, November 12th or 13th between 9:00 a.m. – 4:00 p.m.

If you have any questions, please e-mail qtennyson@middlebury.edu. As always, your support and participation are greatly appreciated.

Quanteshia D. Tennyson ’14

Poverty Initiatives Coordinator

AmeriCorps VISTA Member

Community Engagement

118 South Main Street
Middlebury College|Middlebury, VT 05753

802.443.5113

 

CHANGE IN PAYROLL DEADLINE FOR THANKSGIVING HOLIDAY

Categories: Midd Blogosphere

To accommodate for the short workweek during the week of Thanksgiving, the following change has been made to the time entry/time approval deadline and paycheck distribution:

  • Deadline for submitting/approving time – Friday, 11/21/14 10:00am (time entry and ALL APPROVALS)
  • Paychecks and direct deposits issued and dated  – Wednesday, 11/26/14

 Please inform all your staff of this change in the payroll schedule.

 Payroll/Human Resources