Tag Archives: For Staff

2016 Flexible Spending Account Reminder

HR door

You have until December 31st, 2016 to incur expenses that can be applied to your 2016 Flexible Spending Account. Below are some Frequently Asked Questions about the Flexible Spending Account (FSA) Plan and the Benefits Card. For additional information please see the FSA website at

http://www.middlebury.edu/offices/business/hr/staffandfaculty/benefits/flex.

Q:  How do I access the funds in my 2016 Flexible Spending Account?

There are two ways to access your FSA funds:

  1. You may pay for eligible expenses using cash or check and then submit for reimbursement by completing a FSA claim form with a itemized receipt or explanation of benefits (you have until March 15, 2017 to submit claims on your 2016 FSA); or
  2. You may pay for eligible expenses, by December 31st, using your Benefits Card.  After December 31st, 2016 you will not be able to utilize your Benefits Card to access your 2016 FSA account.

Q:  How do I know how much is in my account?

FSA plan participants can find out current account balances anytime online by logging into their account at http://select.cbabluevt.com/middlebury/ or by calling Blue’s Customer Service Department at 1-888-222-9206.

Q:  Can I rollover any unused money for the next plan year?

Yes. The IRS allows up to $500 to roll from one plan year to the next in the Health Care FSA only. Please refer to the Health Care FSA Rollover Q&A form:http://www.middlebury.edu/media/view/486763/original/fsa_rollover_qa_final.pdf.

Q:  Will I be able to use my Benefits Card in 2017 to access my 2016 FSA account balances?

No, the Benefits Card can only access the available balance in your CURRENT FSA plan year. This means if you want to use your Benefits Card to pay for expenses from your 2016 FSA you must pay for them by December 31, 2016.  

 Q:  Do I have to use the Benefits Card?

 No, you do not have to use the Benefits card. The Benefits Card is provided for your convenience. If you choose not to use the Benefits Card, you may send in a paper claim form with the proper documentation for reimbursement to CBA Blue (via fax or mail).  The paper claim form is available at http://www.middlebury.edu/media/view/170601/original/CBA_Blue_Flex_Claim_Form.pdf

 

Christal Brown receives grant from the New England Dance Fund of the New England Foundation for the Arts

Christal Brown (Dance) received a grant from the New England Dance Fund of the New England Foundation for the Arts that provides support for the New England tour of her show The Opulence of Integrity, a multimedia ensemble work inspired by the public life and inner searching of boxing’s outspoken superstar, Muhammad Ali.

Michelle McCauley receives funding from the Danish Institute for Study Abroad in support of her leave

Michelle McCauley (Psychology) has received funding from the Danish Institute for Study Abroad for her 2017-18 leave . She will be teaching one course, Environmental Problems and Human Behavior, and conducting research on understanding the psychological corollaries of environmental behavior. The award covers a stipend as well as housing and round trip travel.

Eilat Glikman receives a grant from the Space Telescope Science Institute

grant-clipartEilat Glikman (Physics) has been awarded a grant from the Space Telescope Science Institute, which is operated by the Association of Universities for Research in Astronomy on behalf of the National Aeronautics and Space Administration, to lead a research project titled Testing the Triggering Mechanism for Luminous, Radio-Quiet Red Quasars in the Clearing Phase: A Comparison to Radio-Loud Red Quasars. This three year project, involving collaborators from Yale University, the National Radio Astronomy Observatory, the University of California San Diego, and the Leibniz Institute of Astrophysics in Potsdam, Germany, is based on observations of radio-quiet dust-reddened quasars and involves a study of the relationship between radio emission and host galaxy morphology. Evidence for mergers would support a picture in which luminous quasars and galaxies co-evolve independent of their radio properties; whereas the absence of mergers would link radio emission to mergers and require an alternate explanation for the extreme properties of these radio-quiet dust-reddened quasars. If mergers do not dominate the evolution of radio-quiet quasars, then a new paradigm for black hole and galaxy growth will need to be established.

Holiday Pay Time Entry Reminder for 2016

horn-o-plentysnowmanHere is a review of procedures regarding time entry during the November and December breaks.  Hourly (non-exempt) employees must use specific pay codes to record time during the designated breaks. Exempt (salaried) employees do not have use special codes since the appropriate number of days for each of the breaks will default in as Holiday Pay.

The 2016 holiday schedule is:

Thanksgiving Break: 5:01 p.m. Wednesday, November 23, through 11:59 p.m. Saturday, November 26 (regular operations resume Sunday, November 27.)

December Break: 5:01 p.m. Friday, December 23 through 11:59 p.m. Monday, January 2 (regular operations resume Tuesday, January 3, 2017)

Hourly Employees:  There are two pay codes – Holiday Pay and Holiday Premium Pay – that are used only during the designated holiday periods:

Holiday Pay (HOL): a benefit that is provided by Middlebury College to keep benefit-eligible employees’ pay whole without having to use CTO during designated holiday periods. It is not intended to provide extra pay: HOL, which pays at an employee’s regular hourly rate, is to be entered for normally scheduled hours by non-exempt benefit eligible employees on days during the specified holiday break periods whether or not they work.  For the Thanksgiving break, up to two days may be entered, for the December break, up to six and a half days may be used.  Employees who work variable or flexible schedules should coordinate entry of HOL with their supervisor to determine the appropriate number of HOL hours.

Holiday Pay Premium (HPP): a benefit that pays eligible non-exempt employees extra for working during the designated holiday periods. HPP, which pays at time-and-a-half the employee’s base hourly rate, is to be used by all eligible employees for hours worked during the specified holiday break periods. A limited number of part-time non-benefit eligible employees (such as those who work at the Snow Bowl, as the Snow Bowl is open for regular business during the December break) are not eligible for HPP. Please speak with your supervisor or Human Resources if you have questions regarding your status or eligibility for HPP.

Who Worked on a Holiday Who Did Not Work on a Holiday
Hourly benefit-eligible staff Enter Holiday Pay for any normally scheduled hours AND Enter Holiday Pay Premium for hours actually worked.* Enter Holiday Pay for any normally scheduled hours.
Hourly non-benefit-eligible staff Enter Holiday Pay Premium for hours actually worked.* No action needed.
Hourly non-benefit-eligible staff in positions designated as ineligible for HPP Enter Regular for hours actually worked.* No action needed.
Salaried, exempt staff No action needed. No action needed.  Holiday Pay code will default in during payroll.

* Remember to enter hours on the correct shift.

Please contact Human Resources if you have additional questions regarding time entry of HOL or HPP.

FAQs

Q: I understand that holiday pay is for benefit eligible staff. However, I had coordinated with my supervisor and indeed worked during Thursday and Friday of Thanksgiving. Can I enter the hours normally in this case?

A: Worked hours during the holiday breaks should be entered as Holiday Pay Premium (HPP) by all non-exempt staff, whether or not they are benefits-eligible. The only exception would be Snow Bowl non-benefits eligible employees during the December break, since, unlike the rest of the campus, the Snow Bowl is open for business.

Q: I am a benefits-eligible employee who normally works Tues-Sat; how would I enter time for the Thanksgiving break if I am off Thursday and Friday, then work Saturday? Would I get three days of holiday pay?

A: Remember, the maximum holiday pay benefit is two days for the Thanksgiving break, so you would have to use CTO for one of the three days if you were off all three days.  If you work on Saturday, you would enter holiday pay premium for the hours if you work, but it wouldn’t be necessary to enter CTO since you would receive two days of holiday pay for Thursday and Friday.

Q: I normally work Sunday through Thursday; how would I enter my hours for the Thanksgiving break?

A: You would enter holiday time for Thursday, and nothing for Friday and Saturday since you would not normally be scheduled to work on those days. Sunday would be regular hours, or CTO if you did not work.

Call for Workshop Proposals: Vermont Women in Higher Education 2017 Spring Conference

vwheThe Vermont Women in Higher Education 2017 Spring Conference  will take place March 23-24, 2017, at Killington Grand Resort. The theme for this year’s conference is “Strong Women, Strong World!”

The Board is currently seeking potential presenters for workshop sessions on Friday, March 24th. Proposals are due no later than December 1, 2016, and acceptance notices will be sent on or around December 21, 2016.

There are many ways to interpret this theme, but submissions
that address the following will receive the highest consideration
1. Professional Development: the use of power in the workplace, advocating for oneself, forging career pathways
2. Leadership Development: finding/being a mentor, embracing power in a good way, conflict resolution
3. Personal Finance: financial literacy, planning for retirement, understanding earning power
4. Well-being, Inspiration & Aspiration: work/life balance, how powerful women have succeeded, personal/professional sustainability
5. Skillset Toolbox: a skill or technique useful in the workplace–e.g., Excel, InDesign, Outlook; social media tools (LinkedIn, Facebook, Twitter, or perhaps building a social media engagement plan); event planning (how to pull off an event/meeting/conference of any size).