Tag Archives: For Faculty

Employing Middlebury Students this Summer

You may be thinking about employing a Middlebury College student to work in your department this summer. What a great opportunity for both you and the student! The student can learn important skills (or enhance those they already have) that they will use throughout their life – customer service, time management, conflict resolution, verbal and written communication skills, and so on.

The Student Employment Office Web page has been updated to reflect this summer’s procedures and policies.  You can view summer 2018 information and timeline by clicking here.

Please familiarize yourself with these policies so you are well informed and can provide information to the student(s) you hire.

Important Tax Information

As you prepare to file your 2017 income taxes, you may be asked about a form called Form 1095-C. The Affordable Care Act requires employers to furnish Form 1095-C to current and past employees who were covered in the employer sponsored medical plan for all or any portion of the tax year. In December, 2017, the IRS extended this year’s deadline for employers to furnish to employees the Form 1095-C from January 31st to March 2, 2018.

Please be aware that the extension to employers should not impact or delay a tax filer’s ability to file their income taxes as usual. Individual income tax-filers are not required to submit Form 1095-C when they file their taxes this year.  When the form does arrive (around March 2nd), be sure to keep the form with your personal tax records as documentation.

You may need to know the answers to a few basic questions when preparing your return:

  • Does Middlebury’s plan meet the minimum essential coverage criteria as mandated by the Affordable Care Act?   Yes.
  • Were you covered for all 12 months of the year? Each employee should know the answer to this.

If you have any questions, please feel free to reach out to the Human Resources Benefits Department at (802) 443-3372.

Here are several links to the IRS website where more information on this topic can be found:



Beneficiary(ies) Update Reminder

Naming your beneficiary and keeping the information current is an important aspect of managing your retirement (TIAA) and/or life insurance (UNUM) accounts. A birth, marriage or divorce may have changed your thinking since you made your original choice. Or perhaps you never designated a beneficiary at all. Missing or outdated information can create significant costs and delays for those you leave behind.

This is a friendly reminder to make sure your beneficiary information is updated.

TIAA and UNUM Beneficiary Forms can be found on our HR website: http://www.middlebury.edu/offices/business/hr/staffandfaculty/Forms/benforms  . Please return the UNUM Beneficiary Form to HR. TIAA Beneficiary Designation Form should be returned directly to TIAA or you can update your beneficiary information online:

  • Log in to your account at TIAA and select My Profile in the top right corner.
  • Choose Add/edit beneficiaries
  • To add a beneficiary: Select the Add a beneficiary  text and follow the prompts.
  • To edit beneficiary contact information: Select a beneficiary, click on Edit beneficiary information and follow the prompts.
  • To edit allocations and beneficiary type: Select Update account details and make your changes.

If you need further assistance, please call TIAA directly at 800-842-2252. For UNUM related questions, you can call our office at (802) 443-3372 or 5755.

Gratitude At Work: Lessons from Berkeley

Creating a culture of appreciation was the culminating session at a recent UC Berkeley ‘Greater Good Science Center‘ event on gratitude and well-being at work.

logo - Gratitude and Well-being at Work conference

Click image to explore the conference website

An exploration of both the ‘how’ and the ‘why’ of gratitude practices, the sessions took an increasingly practical focus as the day progressed:

  • What is gratitude, and why practice it at work? (theoretical frameworks & research) 
  • How to get started:  Debunking myths, overcoming barriers (existing programs, in context) 
  • Putting gratitude into practice (small-scale, practical activities) 
  • Building cultures of gratitude and appreciation (momentum & long-term organizational change) 

Participation in this event was made possible by the Monterey Mindfulness at MIIS Working Group, and we will be sharing the experience through a face-to-face campus event in Monterey and via the Mindfulness at Middlebury site.

Got questions?  Want to dive in?

Contact sarah.springer@middlebury.edu to receive a one-time update when resources for learning about and putting these ideas into practice are available.


Individuals who end employment after having worked for Middlebury in a benefits-eligible status for a minimum of ten years past the age of forty-five qualify as “Middlebury Retirees”.


Name Type Retirement Date Department
David Stetson Staff 1/8/2018 Dining
Edward Laurance Faculty 1/31/2018 GSIPM-DPP (MIIS)
Emmie Donadio Staff 2/2/2018 Museum of Art
Gloria Gottlieb Staff 2/2/2018 Registrar’s Office
Marty New Staff 3/2/2018 Information Technology Services


Trouble-free employee benefit plan administration requires a strong partnership between employees and Human Resources. The Human Resources Department works diligently each year-end to accurately process the thousands of required or requested benefit record changes and then to check and double-check our work.  However, in the end, we also must rely on you, the employee, to do your part in managing your benefits by confirming that you are enrolled in the benefits you intended to elect.  Please carefully review your first paycheck and let us know if you have questions or if anything seems amiss.

Medical/Dental Insurance

  • If you are a new enrollee in Medical or Dental or if you added dependents to your existing plans, CIGNA mailed individualized medical and dental ID cards to participants’ home addresses in mid-December. Otherwise, if your coverage is continuing unchanged from 2017, you should continue to use your previously issued CIGNA ID card.  If you have lost or misplaced your ID card, please call Cigna customer service at 1-800-244-6224 and they will issue you a new one.
  • As was announced on November 1, there were some increases to employee contributions toward medical and dental premiums for 2018.  New premiums will be reflected in the first paychecks issued in 2018. Additionally, employees who made coverage level changes (i.e. from family to single) should see the premium deduction applicable to the new coverage level applied in the first paycheck. Please refer to the Middlebury or Monterey 2018 rates charts when reviewing your check.
  • CIGNA’s website and mobile app are easy to use and provide convenient access to a wealth of information and services including: recent claims history, the ability to print temporary ID cards and to access virtual ID cards, provider network search, the ability to see real-time progress towards deductibles and out-of-pocket maximums, drug cost comparison tools, virtual explanations-of-benefits (EOBs), etc. To take advantage of these on-line services please follow the instructions in the MyCigna.com flyer. After registering, you can elect the paperless option and access your EOBs electronically. Your dependents may also register for their own portal…a great option for adult dependent children.

Vision Insurance

  • The premium for the vision plan increased slightly for 2018. Participants who changed coverage levels during open enrollment (i.e. switched from single to family coverage) will see the resultant premium change in the first paycheck in 2018.
  • The plan design will remain the same.  Remember, ID cards are not required (simply tell your VSP provider the last four digits of your SSN and date of birth). A summary of the plan and other helpful information is available on-line at http://www.middlebury.edu/offices/business/hr/staffandfaculty/benefits/vision.
  • At  VSP you can learn how to use your benefits, create a log-in to access your personal account information, file an out-of-network claim electronically, and search for in-network providers.

Flexible Spending Accounts

  • Double Check your paycheck deduction: Elections in health care and dependent care Flexible Spending Accounts for 2018 should be reflected in employees’ first paychecks of the new year. Please review your pay stub and confirm that your contribution is correct (divide your total annual election by 26 and round up to the nearest penny to calculate your per pay-period election.)
  • File 2017 Claims by March 31, 2018: If you participated in a Middlebury flex plan in 2017, please remember that any medical or dependent care FSA claims incurred through December 31, 2017 should now be filed for reimbursement.  You may upload claims to the website or app or mail or fax claims (link to claim form) (do not use your Flex Card for 2017 claims). You should also make sure you have completed all substantiation requests.  For assistance with substantiation, please contact customer service at 1-800-865-6543, M-F 8am-8pm (EST).
  • Web Portal and Mobile App: The MyCafeteriaPlan website and mobile app are excellent sources of real-time information.  If you have not previously set-up an account log-in, please contact customer service oat MyCafeteriaPlan for assistance.
  • Communications: You will periodically receive emails from MyCafeteriaPlan asking that you log on to the portal to access some updated information.  The vendor alerts participants when substantiation may be needed through the portal.  These alerts are also sent to remind you to log on and review your balances and recent activity.  If you do not want to receive communications electronically (which will by default be sent to your Middlebury address), you must log on to request paper correspondence or call customer service at MyCafeteriaPlan.
  • Balances: As of January 1, 2018, your health FSA balances visible on the MyCafeteriaPlan portal reflects your 2018 unclaimed elections in combination with up to $500 of the unclaimed balance from your 2017 health FSA account.  While the amount eligible for rollover has already been added to your 2018 monies, you may still access that 2017 rollover PLUS the amount that did not rollover (which is subject to forfeiture) up until March 31, 2018 for 2017 claims. To see your 2017 balance separate from your 2018 balance, look on the left side of the home page under the ‘Available Balance’ section.  If you need assistance determining what you still have available to use for 2017 claims, please contact customer service at MyCafeteriaPlan.
  • 2018 Claims Filing Options: Expenses incurred on or after January 1, 2018 may be paid using the MyCafeteriaPlan Flex Card, uploading claims to the website, app, mailing or faxing a claim (see claim form attached).
  • Direct Deposit: If you would prefer to have reimbursements direct deposited, you will need to complete and submit a paper election form (see form attached) or enroll on-line through your MyCafeteriaPlan account on the web or mobile app.
  • Policy regarding check re-issue requests: Please carefully consider the direct deposit option.  If you receive your reimbursements via check, you will be responsible for any stop payment and re-issue fees in the event that the check is lost in the post or misplaced by you. Click here to review the policy.
  • Flex Cards: All new 2018 FSA participants (who did not participate in 2017) should have received FSA debit cards in late December. These blue Visa-branded cards, called ‘Flex Cards’, allow participants the option to access available FSA funds directly. Information about using the debit card with your FSA account can be found on the FSA Plan Details brochure attached. If you are a repeat user, your existing red “Benny Card” continues to be your active card to use.  You will not receive a new card at this time. If your cards are not received via post, or if they are misplaced or lost, they can be replaced for a $5 cancel/reissue fee. Please contact customer service at (800) 865-6543 for assistance.
  • Substantiation: Using the Flex Card is convenient however do keep in mind that the IRS requires substantiation for most expenses paid by use of such cards, so receipts must be maintained. Participants will receive a message by MyCafeteriaPlan via their online account/portal if substantiation is required.
  • Forfeiture: After the 2017 runout period ends on March 31, members will forfeit any unclaimed 2017 health FSA balances in excess of $500. Excess 2017 health FSA funds up to $500 maximum will remain in participant’s Health FSA accounts to be used for 2018 expenses.


Voluntary Life and Accidental Death & Dismemberment (AD&D) Insurance

  • Premium changes related to coverage amount increases or decreases should be reflected in the first paycheck in 2018.  Voluntary Life insurance age-band changes (5-year increments) for employees will be reflected in the first paycheck in 2018. If you made changes for 2018 or you hit a new age band in 2017, please review the deduction details on your checks to confirm that your premium changed.
  • Requests for new life coverage and/or for increases in life coverage over the guarantee issue amount are not effective until approved by UNUM. An Evidence of Insurability (EOI) form (paper or electronic) must be submitted by you to UNUM if you have requested this type of change. Notification to participants who require an EOI along with a link to the on-line EOI form will be distributed to affected employees during January.  Upon review, UNUM will notify employees directly of approval or denial of coverage. Any premium changes will be made as of the effective date of the approved coverage.


  • If you submitted forms prior to the holiday break requesting changes to your Voluntary Retirement Plan or to enroll in the 457b Salary Deferral Supplemental Retirement Plan, your new elections should have been reflected in your first paycheck of 2018. If you requested changes please confirm that your elections are as expected.

If you have questions or concerns about your benefits, please contact your benefits team: Nancy Lindberg (nlindberg@middlebury.edu / 802-443-3372) or Franklin Daniel (fdaniel@middlebury.edu / 802-443-5755.)


Retirement Transitions

Individuals who end employment after having worked for Middlebury in a benefits-eligible status for a minimum of ten years past the age of forty-five qualify as “Middlebury Retirees”.


Name Type Retirement Date Department
Jacqueline Davies Staff 11/3/2017 Student Financial Services
David Saward Faculty Emeritus 12/31/2017 Athletics
Mary Reed Staff 1/3/2018 Events Management
Bonnie Betourney Staff 1/8/2018 Parton Center for Health and Wellness
Cindy Brush Staff 1/19/2018 Student Financial Services