Tags » Benefits


2012 Flexible Spending Claim Submission Deadline

Categories: Midd Blogosphere

Do you still have money left in your FSA account?  If so, time is running out!  2012 Flexible Spending Account Participants have until midnight (ET) on March 15, 2013  to submit claims for services provided in the calendar year 2012. All claims should be sent to CBA Blue via:

• Fax at 888.291.0920

• Mail to :

CBA Blue
PO Box 2365
S. Burlington, VT 05407-2365

Claim forms can be found in the HR office or go/flex

Per IRS Regulations, all remaining balances after March 15th will be forfeited. Don’t let this happen to you!

If you have questions about your Flexible Spending Accounts contact CBA Blue at 1-888-222-9206 or Lisa Hoff at x3372.

EAP extended coverage to additional family members

Categories: Midd Blogosphere

Recently, our Employee and Family Assistance Program (EFAP) has extended the scope of its services. In addition to covering all employees and household members, our EFAP now provides services to all immediate family members.  Immediate family members include:
Ÿ Parents
Ÿ Siblings
Ÿ Children by blood, adoption or marriage
Ÿ Spouses/Partners
Ÿ Grandparents
Ÿ Grandchildren

Let your immediate family members know they now have access to all of the EFAP Services including:
  Counseling Services
  Budget & Debt Services
  Legal Consultations
  Financial Resources
  Health & Wellness Coaching
  Work/Life Resources
  New Parent Transition Program

Your EFAP is just a phone call away…800-828-6025 24 hrs/7 days a week.  Or visit the wellnessworklife.com Website.

CBA Blue Communication

Categories: Midd Blogosphere

CBA Blue has sent out two separate communications recently. 

The first was a Coordination of Benefits form to everyone in our medical plan.  Since our plan is designed to coordinate payment when other insurers are liable for claims, we need to know if you or any of your covered dependents are on another medical, dental or vision plan (including other employer provided coverage, individual coverage, Medicare, etc.) in addition to our plan.  EVERYONE on our health plan needs to please complete the form and return it to CBA Blue in the envelope provided or fax it to them at 888-862-7661.

The second communication from CBA Blue will be new ID cards for those with dental coverage (these are being mailed the week of 1/21/13).  As was announced during Open Enrollment we are now participating in the Dental GRID.  This nationwide network of dental providers will give you access to in-network dentists outside the state of Vermont.  Please discard your OLD ID cards and replace them with these new ones.

If you have any questions regarding either of these communications you can contact CBA Blue at 888-222-9206 or Lisa Hoff at x3372.

Important Benefits Reminders

Categories: Midd Blogosphere

Trouble-free employee benefit plan administration requires a strong partnership between employees and Human Resources.  The Human Resources Dept. works diligently each year-end to accurately process the thousands of required or requested benefit record changes, and then we check and double-check our work.  However, in the end, we also must rely on you, the employee, to do your part in managing your benefits by confirming that you are enrolled in the benefits you intended to elect.  Please carefully review your first paycheck and let us know if you have questions or if anything seems amiss. 

Medical/Dental Insurance

  • If you made a change to who is covered under your medical or dental plan, new ID cards were mailed to you in December.  Please confirm that you have received your new ID card(s) if you made a change to who is covered under your medical or dental plan.  If you need additional cards (for example, for a child away at college) call the toll free customer service number on your ID card (1-888-222-9206).
  •  As was announced in November, the employee portion of the medical & dental premiums did not increase for 2013.  However, any employee who made coverage (single/2 person/family) level changes should see a premium change in the first paycheck of 2013.

 Vision Insurance

Life and Accidental Death & Dismemberment (AD&D) Insurance

  • Premiums changes related to a change in coverage amount or age-band changes (5 year increments) should be reflected in the first paycheck in 2013.  If you made changes or you hit a new age band in 2012, please confirm that your premium changed.
  • Requests for new Life coverage or for increases in Life coverage over the guarantee issue amount are not effective until approved by Mutual of Omaha.  An Evidence of Insurability form must be submitted by you to Mutual of Omaha if you have requested this type of change. Mutual of Omaha will notify you directly of approval or denial.  Any premium changes will be made as of the effective date of the approved coverage.

 Flexible Spending Accounts

  • 2013 elections for the Health Care and Dependent Care Flexible Spending Accounts should be reflected in the first paycheck of 2013.  Please review your pay stub and confirm that your contribution is correct (divide your total annual election by 26 to calculate your per pay-period election.) 
  • If you are a new Flexible Spending Account plan participant (you were not enrolled in a FSA last year) then FSA Benefits Cards were mailed to your home address in mid-December.  If you had a FSA last year you will not be issued a new card as they are valid for 3 years.   The Benefits Card can be used to access funds in your Health Care and Dependent Care Flexible Spending Account.  Important information about the FSA Benefits Card is available at http://www.middlebury.edu/offices/business/hr/staffandfaculty/benefits/flex
  • You have until March 15, 2013 to file claims against your 2012 flexible spending accounts for expenses incurred in 2012.  The FSA Claim form and other helpful information on Flexible Spending Accounts can be found at http://www.middlebury.edu/offices/business/hr/staffandfaculty/benefits/flex.Please visit CBA Blue’s website at http://select.cbabluevt.com/middlebury/ to review your account information.


  • If you submitted forms prior to the holiday break requesting changes to your Voluntary Retirement Plan or to enroll in the 457b Salary Deferral Supplemental Retirement Plan, your new elections should have been reflected in your first paycheck of 2013.  If you requested changes please confirm that your elections are as expected.

 If you have made a change to who is covered on your medical or dental plan and you have not received your new ID card(s), or if a benefit deduction doesn’t look right to you, or if you have any other questions or concerns about your benefits, please contact Human Resources as soon as possible.  Thanks for doing your part to keep our benefit plans running smoothly!

 Your Benefits Team,
~Lisa Hoff, Benefits Specialist (Health/Dental/Vision/Flex Spending) x3372
~Loretta Lee, Benefits Specialist (Retirement Plans & Retiree Medical/Dental) x5468
~Cheryl Mullins, Benefits & Compensation Manager x5542

Open Enrollment

Categories: Midd Blogosphere

Open Enrollment for the 2013 Middlebury College Health & Welfare Benefit Plan is being held from November 1 – 15, 2012.  All benefits-eligible employee are required to complete the open enrollment process within this time period even if they do not intend to make benefit changes for 2013.

Open enrollment is your opportunity to:

• Continue your current medical, dental, or vision elections into the new year OR add coverage for yourself and/or dependents OR terminate your own or your dependents’ coverage.
• Continue your current voluntary life and/or accidental death and dismemberment coverage for the new year OR increase or decrease the amount of existing coverage in these plans.
• Enroll in the health care and/or the dependent care flexible spending account(s) for next year. If you do not make an FSA election, you will not be enrolled for 2013 even if you participated in 2012.

Open Enrollment must be completed, using Banner Web, between November 1 – 15, 2012.  Benefits eligibile employees will be able to access the open enrollment module from any computer with internet access. 

Getting Started
1. Access the Open Enrollment System:

• Click this link: http://go.middlebury.edu/bannerweb OR
• On the bottom right-hand corner of the Middlebury homepage http://www.middlebury.edu/  click “Quick Links” and then “Banner Web”

2. Enter your Banner Web User ID (your Midd ID number) and your PIN and click “Login”.
3. Click “Employee”, then “Benefits and Deductions”, and then “Open Enrollment”.

2013 Premium Rate Chart http://www.middlebury.edu/media/view/290782/original/2012_combo_midd_rates.pdf

Save the Date: Benefits Open Enrollment November 1-15

Categories: Midd Blogosphere

Benefits open enrollment is being conducted electronically again this year.  You will be receiving an e-mail detailing our 2013 benefits as well as step-by-step instructions on how to enroll using BannerWeb.  Human Resources will gladly help you through the process; if you have questions please call x2320.

Flexible Spending Accounts – it’s not too early to start calculating your 2013 annual election.  Per federal law, this year’s annual limit is $2,500.  If you will have large medical expenses next year (orthodontist work, laser eye surgery, etc.) you should make sure you know how much your out of pocket cost will be for these services before Open Enrollment starts.  For additional information on Flexible Spending Accounts, including a Planning Worksheet visit http://www.middlebury.edu/offices/business/hr/staffandfaculty/benefits/flex.

All benefits eligible Faculty and Staff are required to complete Open Enrollment between November 1st & 15th.

Deadline to Submit Flex Spending Claims for 2011 is March 15

Categories: Midd Blogosphere

Do you still have money left in your FSA account? If so, time is running out! There are only a few days left to submit claims! 

2011 Flexible Spending Account Participants have until March 15, 2012, to submit claims for services provided in the calendar year 2011. All claims should be sent to CBA Blue via:

  • Fax at 888.291.0920
  • Mail to:
    CBA Blue
    P.O. Box 2365
    South Burlington, VT 05407-2365

Claim forms can be found in the HR office or http://go.middlebury.edu/flex

Per IRS Regulations, all remaining balances after March 15 will be forfeited. Don’t let this happen to you!

Please call HR at 443-5465 if you have questions about Flexible Spending Accounts.