Posts by Terry Simpkins

 
 
 

Friday links – October 3, 2014

Categories: Midd Blogosphere
JSTOR Dailyan online journal offering “insight, commentary, and analysis of ideas, research, and current events, tapping into the rich scholarship on JSTOR … In addition to weekly feature articles, the magazine publishes daily blog posts that provide the backstory to complex issues of the day in a variety of subject areas, interviews with and profiles of scholars and their work, and much more.”
Clever video, but I (AH) wonder how they’re able to trademark a “bookbook”

Directors’ Notes, Oct. 3, 2013

Categories: Midd Blogosphere

Present:  Mike Roy, David Ludwig, Jim Stuart, Chris Norris, Mary Backus, Terry Simpkins and Doreen Bernier

We talked about regularizing a structure for team assessments and updates to the directors group.  We agreed that rather than ask teams to meet directly with the directors to provide updates, we will ask each team to present their latest quarterly updates at an LIS staff meeting once a year to provide information on their recent accomplishments, current priorities, longer-range thoughts and goals.  Additionally, we will invite each team leader to a directors’ meeting 4 times a year to discuss priorities, communications and resource issues.  We also will ask each team member for feedback at least once a year, and are developing a list of questions to guide that conversation.  We agreed that this feedback should not be anonymous.  Mike will send out a communication with the teams about this assessment proposal.

We then reviewed and discussed the proposal and justification for wireless network administrator position to refill that open position.  This was approved.

Prior to meeting, we reviewed the LIS Facilities Requests process being facilitated by Joseph.  This requests are due in to Facilities by October 11th.

Upcoming meeting agendas:

  • Oct. 16 – All-staff meeting:
    • Staff Awards
    • Get to know the Directors:  Jim Stuart and David Ludwig
    • LIS private blog initial roll-out
    • Time for learning discussion
  • October Manager’s Meeting – cancelled
  • Oct. 17 – Director’s retreat
    • Directors Team – expectations, ground rules, etc. in light of the revamped team structure and newer members
  • Oct. 24 – Directors’ meeting
    • Education and Training Team visits
    • project management : Discuss a proposal to develop a common understanding and vocabulary around project management
    • content and usefulness of directors’ updates: Review the updates we provide one another to see if we can improve their utility.
    • Consortium of Liberal Arts Colleges (CLAC): staff exchange proposal: Discuss a proposal from CLAC to facilitate staff exchanges to share expertise among CLAC schools
    • Team Assessment Protocol : Further discussion of the plan to assess our current team

Thanks for reading

Terry & Doreen

Director’s notes, Sept. 26, 2013

Categories: Midd Blogosphere

Present:  Mary Backus, Mike Roy, Jim Stuart, Chris Norris, Terry Simpkins, Rebekah Irwin, David Ludwig and Doreen Bernier.  Guests: Space Team members Joseph Watson, Hans Raum, Lisa Terrier, Todd Sturtevant and Peggy Fischel

Members of the Space Team joined the meeting to discuss office assignments in Davis Library.  We had previously reviewed and approved the Team’s proposal to address the short-term need for additional office space for newly hired positions, which have now been completed.  We discussed another round of office/space shuffling to accommodate further growth in some workgroups and, if possible, to colocate certain groups currently dispersed.

We also agreed:

  • we need to go through DFL 221 and DFL 145 schedules to delete obsolete meetings;
  • staff room could be used as a meeting space during certain times of the day (e.g., not during lunch breaks)

The team also reminded us that project lists are due to facilities on October 8th.

We approved a charge for a group to think broadly about library systems issues (aka, Library Systems Think Tank) with the following caveats:

  • the LSTT should consider inviting Peter Liu (MIIS) as a member;
  • the LSTT will also play a role in thinking about how we support digital scholarship services.

David and Charlotte have been working on a form through Webhelpdesk for project requests.  This topic was only touched on briefly and will be added to next week’s agenda for further discussion.

Thanks for reading,

Terry & Doreen

Manager’s Meeting Notes, Sept. 19, 2013

Categories: Midd Blogosphere

Present:  Pij Slater, Terry Simpkins, Joe Antonioli, Rachel Manning, Mike Roy, Joseph Watson, Joe Durante, Lisa Terrier, Rebekah Irwin, Chris Norris, David Ludwig, Petar Mitrevski, Jim Stuart, Mary Backus, Dan Frostman and Doreen Bernier

Announcements:

  • New ILL Assistant Megan Burns has started work in LIS.  Welcome Megan!
  • Media Services now supporting events in McCullough and looking to set up a substitute pool to assist when media services staff are not available
  • 9/20 Academic Roundtable in CTLR: all are invited
  • A few staff moving offices next week:  Ian, Cindy and Charlotte
  • Language Schools end-of-summer report is complete and the Bread Loaf one is close.

This remainder of the meeting was dedicated to the discussion of professional development for LIS Staff. Mike will be sending out an all-LIS announcement shortly detailing a six-month pilot project called “Time To Learn” that will carve out time for ongoing professional development for all LIS staff.

Thanks for reading,
Doreen & Terry

AD notes, Sept. 19, 2013

Categories: Midd Blogosphere

Present:  Mike Roy, Chris Norris, Mary Backus, Jim Stuart, David Ludwig, Terry Simpkins, and Doreen Bernier

We discussed a recent decision by UVM to place a freeze on new projects from Middlebury faculty for the UVM Vermont Advanced Computing Core (VACC).  UVM has been providing our faculty with access to this service, which is used for computing-intensive research.  At this point, faculty already using the VACC are not affected.

Several alternate options were discussed.  Some of these include:

  • Investigating the feasibility of asking faculty currently using the system to mentor new faculty;
  • Look for new institutional partners;
  • Propose a cost recovery model to UVM;
  • Look to use faculty start-up funds for local machines.

Jim will convene a meeting to continue this discussion.  Terry will ask liaisons about reaching out to departments currently using the system in order to try to determine what expectations are going forward for current researchers using the service.  We agreed that we should include Bob Cluss in these discussions.

The Directors discussed what high level areas the next MISO survey (to occur in Spring 2014) should focus on.  Terry mentioned the MISO group’s strong suggestion to keep the survey under 15 minutes for faculty, which would entail sharply reducing the number of questions we have traditionally asked.  The directors’ generally agreed to focus on the following areas as much as possible while aiming to keep the survey under the 15 minute mark for faculty.

The areas of most interest include:

  • Curricular technology services
  • Liaisons services
  • Wireless
  • Responsive web design for display on mobile devices
  • Online registration
  • Public printing
  • Time to resolve computer issues
  • Video conferencing
  • eBooks

We also talked briefly about distributing a shorter survey every year instead of every two years as we currently do.  This would have modest budgetary implications.  No action on this is needed immediately, and we will discuss more as the decision point gets closer.

Mike distributed a draft of the College campus-wide goals document to the Directors for review, and asked each director to review the document with their workgroups with the aim of determining what the resource implications might be.  We will resume discussion at next week’s AD meeting.

We talked broadly about considering new policies (or renewed emphasis on enforcing existing policies) with regard to the use of rapid growth in network infrastructure and storage needs in areas such as retention of old/unused/archival files, creation of multiple special interest mailboxes (fun fact of the day: LIS currently supports 18,000 mailboxes), and distribution lists.  We also noted that there are widespread misconceptions about costs associated with redundant network storage, with the prevailing belief being that the cost is inexpensive.  This is emphatically not the case for enterprise systems, where even just 1TB of unmirrored storage costs is rather expensive.   Mike will bring this discussion to a future VP meeting when a proposal is prepared.

Finally, we discussed plans to replace the information desk and install an electronic directory kiosk or kiosks.  We have been given budgetary permission to hire an architect to propose a redesign of the space currently housing the information desk, but the kiosk can be set up independently.  However, work orders for Facilities need to be submitted soon. The Space Team will contact the Web Team and other appropriate parties to discuss content, scope, and programming for the electronic directory.

Next week’s agenda thus far:

  1. Guest: Space Team (10:00)
    1. October 2010 Davis Service Points Report
    2. LIS Facilities Request compilation for 2015
  2. Library Systems Think Tank charge approval

Thanks for reading
Terry & Doreen

AD Meeting notes, Aug. 29, 2013

Categories: Midd Blogosphere

Present:  Mike Roy, Jim Stuart, David Ludwig, Mary Backus, Rebekah Irwin, Chris Norris, Terry Simpkins, Carol Peddie and Doreen Bernier

We reviewed the Space Team’s proposal to address the short-term need for additional office space for newly hired positions.  The proposal also offered suggestions to consolidate other workgroup areas who have outgrown their current locations within Davis.   The directors approved the following office moves:

  • Move Charlotte Pratt from 116 to 216 to share with Susan Simmons until more private space becomes available;
  • Move Ian Burke and student assistant from 115 to 116;
  • Move Cindy Peet from 116 into 115;
  • Assign the new Information Security Analyst to 116 (Burke and assistants).

The Team will meet with the directors in September to discuss the remaining recommendations.

Chris presented the proposed Information Security Auditing Standard Operating Procedures for review and discussion.  The procedures were written as guidelines for auditing the security of institutional data, and are intended for internal LIS use.  Chris will draft a summary more appropriate for the broader College community.

It is time again for the annual review of the LIS portions of the College Handbook.  Chris is coordinating, and he has asked the directors to review and make revisions as needed to the sections assigned to them.

Our revised student assistants budget request came in considerably higher than our current allocation.  After a lengthy discussion, the directors asked User Services to reduce their student assistants budget and Curricular Technology to reduce the Digital Media Tutors.  Additional funds will be reallocated from software, library resources, and a few other paid expenses that came in lower than budgeted (e.g. Moodle costs).

Our next meeting will be a retreat on Thursday, Sept. 5 to discuss the organization of the Web Team.

Thanks for reading,
Terry & Doreen

Directors Notes Aug. 15, 2013

Categories: Midd Blogosphere

Present:  Terry Simpkins, Rebekah Irwin, Mike Roy, Jim Stuart, Mary Backus, Carol Peddie (via Skype) and Doreen Bernier.  Joe Antonioli (guest).

Joe Antonioli presented the results of the SANSSpace pilot survey recently completed by LS faculty and students.  Although the sample size was small, both faculty and students provided overall positive feedback about the service.  We also reviewed the options for vendor technical support, and the support impact that SANSSpace would have on LIS staff.

The vendor, Chester Technical Services (CTS) (contracted by SANSSpace), would provide 24-hour, business-day support for this product.  This means that support issues reported on Friday would not be acknowledged before the following Monday.  A contract with CTS would provide training for faculty 3 times per year (at the beginning of the Fall, Spring, and Language School terms).  Providing additional training for trainers might also be beneficial.

After some discussion, the directors agreed to move forward with implementation and potentially commit to a 1-year contract, contingent upon successful negotiation with the vendor for training and support.  Assuming these negotiations are successful, we will send an email to faculty announcing the new service, while at the same time clearly explaining the level of support that LIS, in collaboration with the vendor, can provide.

We discussed LIS protocols for scheduling and announcing system down times.  We agreed that such announcements should be sent out via all-LIS staff email no later than noon on the Friday before the scheduled downtime, and at the same time posted to the LIS blog. All system down times should be planned within the maintenance window whenever possible, and should also be coordinated with the CSNS work group.  Jim, Chris Norris, and David Ludwig will determine if change management documents are required and whom they should be shared with appropriate groups.  Finally, we agreed that all downtime announcements should be sent out and coordinated by Jim, and Chris acting as Jim’s backup when necessary.

Next the group reviewed and discussed communications relating to additional LIS organization changes.  We have already been in contact with those staff who are directly affected by the reorganization; these latest messages are to announce the changes more widely.

Thanks for reading,
Terry & Doreen