Author Archives: Corinna Noelke

Where to buy cameras, lenses, audivisual etc. equipment – Discount at B&H

Middlebury receives a discount with B&H through its membership with the E&I Cooperative. Most often B&H has the best pricing but it is not our sole vendor so if you find the same product somewhere else for a better price (all inclusive), go for it. Here is a link to a showcase of their products.

For purchases of $10,000 or more:
Contact B&H at (800) 947-8003 extention 7741
Mention that you are purchasing for Middlebury College (even if you are at MIIS), you can also reference the discount number EI2013 which is the E&I Contract we are using. They will give you a quote that includes free shipping. They will give you the discount we receive through E&I and then work on getting you better pricing on top of that.

For purchases below $10,000:
Go to the B&H website via the E&I website. You will receive the discount through our E&I membership – which starts at 0.5% but can get much higher, depending on the product. Free shipping is included.

There are a couple of steps required at this point – once we have e-procurement set up, it will be easier to access the catalogue.

1) Log into the E&I website. If you don’t have a login yet, click on “Not Registered Yet? – use your @middlebury.edu email address (everybody at MIIS does have an email alias with @middlebury.edu)

2) On the right side is a link to “Online Ordering”, click on it.

3) Click on the shopping cart icon next to B&H Photo Video and start shopping.

Here is a visual guide through the process.

Remember if your cart turns to $10,000 or more, don’t click on “Begin Checkout” but instead call the number above to get a quote – you’ll get a better price for your basket when you get the quote.

You can find this information and more contracts at the go/purchasing webpage.

Do you want to tell us what you really think about Banner and BannerWeb?

We are collecting feedback on what is working well in our current system (Banner/BannerWeb), what current challenges exist, and what features you would like to see in future systems. If you are interested in sharing, please fill out this survey.

The survey is part of an initiative recently announced by Patrick Norton and Susan Baldridge. The initiative is to explore potential next-generation administrative information systems, in collaboration with the Green Mountain Higher Education Consortium.  The Consortium hired CampusWorks, a higher education IT consulting company, to administer the survey. Your feedback on the user experience of Banner will be used to develop themes that will be further explored at on-campus sessions June 14-16 held by CampusWorks.

The survey is voluntary and anonymous.  The responses will only be used, in the aggregate, by CampusWorks, the Green Mountain Higher Education Consortium, and Information Technology Services to inform the administrative information systems evaluation process. The survey closes midnight June 9.

Coffee and Water Contracts

The Green Mountain Higher Education Consortium (GMHEC) members Champlain College, Middlebury College, and Saint Michael’s College, are continuing efforts to obtain cost savings for the three institutions while adding benefits for all. Recently, GMHEC went through a request for proposal for coffee and condiments.  We received four proposals. After reviewing and vetting the proposals through a detailed process, we awarded the contract to W.B. Mason.  This is the same company which was awarded the GMHEC Office Supply contract last year.

The contract gives Middlebury at least 15% savings on coffee and up to 58% on condiments with a 2 year price guarantee.  For example, K-Cups cost only $10.24 per box and renting Keurig coffee machines (K140s and K150s) is free. Using W.B. Mason for both Office Supplies and Coffee/Condiments will simplify ordering for you and streamline the payment process for Accounts Payable.

To order coffee and condiments, please visit the W.B. Mason website. The pricing is reflected on the website. If you do not have a W.B. Mason account yet – please contact Matt Curran who will set you up with an account. Please refrain from ordering coffee and condiments (unless you order for dining) from other vendors such as Crystal Rock, Costco, Walmart, Amazon, etc.

To rent a coffee brewer, contact Jarrod Pulsifer, our W.B. Mason account executive, with information on which brewer you would like, the INDEX to charge it to, and the exact location where it will be (address, room number). It usually takes 3-5 business days to get the brewer installed.

For water coolers, the College is staying with Misty Meadows to support a small, local, family-owned business. If you need a plumbed-in water cooler, W.B. Mason is the vendor of choice though as Misty Meadows does not provide them (and your contact is Jarrod Pulsifer). For Misty Meadows contact information see the Purchasing website.

Please be mindful of the College’s policy that these types of items are only allowable with advance approval from your supervisor per the College’s handbook.

New Website for Employee Discounts

Staff Council is excited to announce a new website that lists discounts available to Middlebury College employees. To receive most of these discounts, you simply present your Middlebury College ID.

Some companies will require a coupon from the Addison County Chamber of Commerce or from the company itself. The employee discounts website provides links to these coupons.

You can find the website at www.go.middlebury.edu/discounts.

If you know of other companies offering discounts to College employees, email us at scouncil@middlebury.edu and we’ll update our website to include them.

Note that the College does not guarantee or endorse the companies listed here. It’s always prudent to check that the discounts on the website are the best offers available.

New Office Supply and Paper Vendor – W.B. Mason

Members of the Green Mountain Higher Education Consortium (GMHEC)—Champlain College, Middlebury College, and Saint Michael’s College—are continuing efforts to obtain institutional cost savings while also adding benefits.

Recently, GMHEC requested proposals for office supplies. We received five proposals, and after carefully reviewing and vetting them, we selected two finalist: W.B. Mason and Office Depot (formally OfficeMax).  We then requested W.B. Mason give a presentation, since using this company would be a change for two of the institutions.  We invited colleagues from academic, purchasing, and sustainability offices from the three institutions to attend the presentation, which included information on value-added initiatives, ease of website use, delivery options, and customer service. It also allowed participants to ask questions related to product ordering, reporting, and best practices.

After witnessing the successful presentation and going over of the overall contract terms, members of GMHEC recommended selecting W.B. Mason for all three institutions.  W. B. Mason provides the lowest market-basket pricing on the products we order and offers a paid internship to one student for each school per year. We also considered the overall service and ease of website use.

Middlebury College has now implemented the W.B. Mason contract, as has the Middlebury Institute of International Studies at Monterey, Middlebury in D.C., and the Language School offices at Mills College.  To sustain the low prices we negotiated, we will now place all office-supply orders through W.B. Mason only. The accounts with OfficeMax, Office Depot, Staples, and Palace Art have been closed.  And we ask that you don’t use other vendors, such as Amazon, Costco, or Walmart.

Anyone who needs to order office supplies or paper but does not yet have an account: please contact Matt Curran.