Tuesday, July 5 from 3-4pm
LIB 105A or Polycom 712833
The new ACT Team process includes in-progress project presentations. These presentations are meant to inform the community about how things are going, what has been done and what still needs to be done, what is going well and what are the challenges.
Evelyn Helminen will be sharing the MiddCreate project, currently in the pilot stage moving into production for the fall. After we will discuss how MiddCreate fits into Middlebury’s academic cyberinfrastructure.
In-progress project presentations are open meetings, anyone may attend.
This is a large transition from Moodle to Canvas, impacts majority of campus, faculty, students and staff.
What has been done
Recommendation Summary was accepted and things are moving forward to make them happen.
Web Services, went forward before we received budget approval and provisioned Canvas in Course Hub. Will make transition easier for faculty. Tentatively scheduled for July 1st.
Account Creation and Provisioning
- currently working
- challenge, accounts needed to exist before user can log into Canvas
- Guest Account can authenticate with Canvas
-broken down by term College Fall ‘16, Institute Fall ‘16
-sandbox are in default
Canvas Course Creation
-Bob was able to make in Pilot
Currently available for four language schools, to enable moving forward with LS pilot. The Schools participating are Hebrew, Japanese, Korean, and Russian.
Communication out, announced 5/24. Approximately 250 visits to site.
MIIS had a gathering around Canvas that had about 15 people interested. Bob is planning some further outreach.
Joe has has gotten some positive feedback via email.
–Joe has been creating some sites
-will make for faculty that would like to work on course materials before launch in July
-prefered vs Canvas free for teacher offered by Canvas
-Focus has been for language schools, they have the most immediate need.
LS LMS/Moodle Usage
Graph of LS LMS use: SPAN longtime user with high usage
FREN cut back on Moodle when SANSpace was introduced
Other Schools vary
RUSS piloting Canvas this summer
Will watch LS transition from Moodle to Canvas
Canvas has been integrated into LS faculty curricular tech introduction. Session is limited to 1 hr, also need to cover Course Hub. Little time from session to class start.
Canvas Migration Guide drafted
Amy S. and Sean working on two Canvas Classes to orientate LS instructors
-One for Teacher
-One for Student
Planning UG migration from Moodle to Canvas
Graphs on Undergrad LMS/Moodle Usage
-some departments are increasing others are decreasing
-generally increase with sciences, decrease with languages.
DMT have begun Canvas training
Department Support, academic staff reaching out to each department. Some assignments have been made.
Reviewing training opportunities:
-Canvas onboarding for technologists.
-New Faculty Orientation
-Teaching & Writer’s Retreat
-Pedagogy Series/DM Bootcamp
Librarians are beginning to orientate themselves to Canvas.
Publicising 24/7 support from Instructure/Canvas is important. Will be new to encourage use of Instructor/Canvas support. Qualtrics also has this.
Goal of paid support is to free Middlebury staff to assist with curricular develop in place of how to use Canvas (image upload, other point-and-click activities)
Needs to be done
Where are Canvas documents being stored and shared?
–Joe will create shared space for documents being drafted
Bob is point person for Canvas at MIIS, does this remain through production?
Staff backups/redundancy? We still need to figure this out.
Moodle Decommissioning Plan needs to be drafted
-host Moodle instance on Midd Servers?
-Contract expires 8/17
-LS Summer ‘17 Canvas Use
-Fall ‘16 Canvas & Moodle sites can be created, though staff will encourage Canvas adoption
-WebHelpdesk Ticket Type needs to be created
-Training and orientation for Helpdesk Staff
Shared resources haven’t been created in Canvas: departmental resources, academic honesty tutorial…
LS Placement Exams will need to be transitioned
Chinese Adaptive Testing, currently being researched.
- There is a proposal to pilot Panopto for one year with existing funds. This will not be a comparison pilot. We have looked at Panopto (demos 1 and 2), Arc, and Ensemble. Arc is still in beta and not viable to use in pilot. Based on our research, it seems like we can do the most with Panopto (content capture, lecture capture, streaming). Feedback from other schools: faculty are using it themselves with little help. We have determined through research that Panopto is best of breed and affordable. The ACTT team supports the video streaming recommendation.
- Panopto would be available for one year. The recommendation on continuing will need to be made after the first semester. If we recommend Panopto, we should also recommend a term for continuing (e.g., 3 years).
- Is this a pilot or a staged rollout? Using the term pilot might be most appropriate, helps educate users on the process we use to evaluate systems, and gives us flexibility if we decide not to adopt it. It also clarifies the support expectations and how new to all of us this service is. Pilots are often considered to be part of staged rollouts. A pilot was planned as part of the MediaCore rollout. Team tentatively agreed to consider this an open pilot in the Fall with a more widespread rollout in the Spring, pending the decision at the end of the pilot.
- MiddMedia will be available through the pilot.
- The focus of the pilot will be academics and instruction. We are also interested in testing out its streaming capacity for events.
- Parameters of the pilot will be determined later. Will it be limited to specific classes or openly available? Should we limit it to instructional needs or to other use cases? Who should we reach out to specifically? We might set up workshops or intro videos to introduce the product. What model should we adopt as far as the contract is concerned? Enterprise (more expensive) or limited license (more management and limited use). Team felt it should be made available to the entire community.
- Should it be hooked into Course Hub during the pilot? (Anticipation of one and half months of calendar time / 1-2 weeks of work to integrate, similar to Canvas.) May be better to integrate to avoid messy cleanup with accounts if Panopto is adopted. Classes begin at Monterey during the 3rd week of August. June: begin integrating with Course Hub. Could Panopto set up a test account for Web Technology to tinker with?
- How to create shared libraries? Automatic provisioning or by request only? Who has permissions? Suggestion to have a request form to make sure the appropriate conversations happen in each case.
- We’ll need to determine an exit strategy if we don’t adopt Panopto.
- We’ll need to come up with criteria for evaluation. Asset management capability will need to be assessed during the pilot. What are our needs in this area? How will we organize our directories and assign permissions? How will we assess this?
- End of June: establish contract with Panopto.
Feedback from other colleges
Skidmore, Hamilton College, Holy Cross, Lake Forrest, and Gettysburg.
Skidmore and Hamilton are using Panopto and Ensemble for different purposes. Panopto for lecture capturing and Ensemble for video asset management. Both are happy with both products and say they are easy to use.
Holy Cross has been using Panopto for the last 2 years and they are happy with it.
Gettysburg College has been using Ensemble since the summer of 2014. It is used primarily to store videos for their library reserves (75%) and the rest for faculty created content (mostly flipped classrooms). For the most part happy with it.
Lake Forest College has had Panopto for 2 years and are pretty happy with the decision. Several faculty have done a lot of screen-casting, and they were able to get started with minimal hand-holding.
No decision yet on Canvas. LS pilot is up and going with user/group provisioning via the Course Hub.
Basic Canvas overviews will need to be added to Language School orientations.
Joe has been trying out Palladio and Google Fusion Tables for visualizing the data. Mixed results, no tools totally satisfactory yet. Bob will put Joe in touch with META Lab who may have some suggestions around visualization.
What questions come to mind looking at the inventory data?
- How many tools are in the life-cycle stage bucket compared to the total number of tools? Is this sustainable?
- What criteria would trigger an evaluation? Can this be a score?
- Agreement renewals
- Changes in the environment
- New pedagogies and practices
- New programs
The next large goal is to make 1/3/5 projections for items in the inventory so that the administration & community at large has some idea of where we see this inventory shifting.
Assignment for the next meeting: Look at the Classification 2D Array and pick an intersection. Come up with a set of questions that will help us make projections for 1, 3, 5 years out.
From our Moodle host:
In order to ensure complete patching of OpenSSL the following site will be placed in maintenance mode, then rebooted during the listed maintenance window.
These patches have already been applied to the front end SSL for your site, but the reboot is a requirement for all services to run the fully patched OpenSSL version.
Hosted Site: http://moodle.middlebury.edu
Window: 1:00 AM to 5:00 AM EDT, May 20th, 2016
Please note the time zone specified above.