You may be thinking about employing a Middlebury College student to work in your department this summer. What a great opportunity for both you and the student! The student can learn important skills (or enhance those they already have) that they will use throughout their life – customer service, time management, conflict resolution, verbal and written communication skills, and so on.
The Student Employment Office Web page has been updated to reflect this summer’s procedures and policies http://www.middlebury.edu/offices/business/seo/summer.
Please familiarize yourself with these policies so you are well informed and can provide information to the student(s) you hire.
The Student Employment Office is offering another Student Employee Supervisor Training session on Wednesday, December 14th from 2:00 – 3:00 pm in Axinn, room 232. Information will be provided on recruiting, hiring and managing student employees. There will be time after the session for those interested in walking through the EPAF process for hiring students, as well as using PeopleAdmin to post position openings. All student supervisors are encouraged to attend one of these sessions.
Please email email@example.com to sign up. Space is limited but more sessions will be offered in the future.
The Student Employment Office is offering its second Student Employee Supervisor Training session on Monday, November 14th from 3:00 – 4:00 pm in Axinn, room 100. All student supervisors are encouraged to attend one of these sessions.
Information will be provided on recruiting, hiring and managing student employees. There will be time after the session for those interested in walking through the EPAF process for hiring students, as well as using PeopleAdmin to post position openings.
Please email firstname.lastname@example.org to sign up.
Posting Your Position Online
We recommend posting position openings in PeopleAdmin. See “Using PeopleAdmin” in the Supervisor Tool Box at go/seo for instructions.
Postings will be made visible to students on September 5th. The week before classes begin and during the first two weeks of school, students that receive financial aid will have the chance to apply for posted jobs on campus. All other students must wait to begin applying until the third week of school (September 26th). The intent is to assist students awarded Federal Work Study or a College Job to obtain a job that best meets their needs. (Yes, it is okay to ask a student if they receive financial aid.) If you are rehiring a student that has worked for you previously, or for research purposes, financial aid status is not relevant.
Blue Employment Cards
Student employees MUST complete the federally required I-9 Employment Eligibility Verification form and a W-4 tax withholding form in order to work. Once these forms have been completed (this only needs to be done once) the student will receive a blue employment card indicating that they are eligible to work for the College. Blue cards, once issued, are valid until the student graduates. Students that have NOT received their blue card CANNOT work.
- Student employees are limited to working no more than 20 hours per week in on-campus jobs during the academic year, with the exception of full-week recesses.
- An Electronic Personnel Action Form (EPAF) in BannerWeb needs to be completed for all students hired to work during the academic year. Even if the student worked last year – or over the summer – an EPAF still needs to be completed and submitted to our office. The Jobs Effective Date in the EPAF should be the first day that the student will begin working in the ’16-’17 AY but can be no earlier than 09/12/2016.
- Certain positions require pre-employment screenings and/or PCI Training; this is identified within the position’s job description in PeopleAdmin. Any offers of employment for positions that require pre-employment screenings and/or PCI Training are contingent upon the successful completion of the background check and/or PCI Training. Students may NOT begin working until all required pre-employment screenings and/or trainings have been completed.
- Supervisors are encouraged to hire only financial aid recipients until September 26th.
For more information go to: http://www.middlebury.edu/offices/business/seo/toolbox. Feel free to call x5377 or email email@example.com with any questions!
The Student Employment Office is happy to announce that we are once again offering training sessions for student supervisors. Information will be provided on recruiting, hiring and managing student employees. The first session will be held on Monday, August 29th from 9:30 – 10:30am in Axinn, room 100. Please email firstname.lastname@example.org if you are interested in participating. Space is limited but more sessions will be offered during the academic year.