Library & Information Services » lis webteam meeting agenda

Web Team – Meeting Agenda

Elin Waagen — Tue, 05 Jan 2010 19:14:00 +0000

Meeting Agenda Wed Jan 6th 10 – 11am Voter West

Happy New Year!
Hmmm…setting the agenda after a long hiatus – let’s modify if necessary at the beginning of the meeting.
Meeting moderator, timekeeper, notetaker
Announcements, updates etc. (10 min)
Progress on web pages in Drupal and Mediawiki- gaps or duplicate content; ready for go-live date? (5 min)
Wiki training – who and when? (5 min)
Agendas – post on blog, wiki or use calendar in outlook? (quick vote – 5 min)
Assessment meeting – action items; meet with sponsor? (10 min)
Project Management tool – Basecamp (Ian -15 min)
Set agenda for next week; review who needs to do what by when (5-10 min)

Web Team Agenda for Thursday 12/3

Elin Waagen — Thu, 03 Dec 2009 00:51:34 +0000

Web Team Agenda Thursday 12/3

Hope you all had a good Thanksgiving break!
Notes, time-keeper, laptop?
Announcements/updates?

-New timeline?
-Web team goals
-Web team assessment – changed to the 17th for 2.5 hours – OK?
-Vote on whether or not to add 1 more subpage from the LIS Search landing page: LIS liaison profiles (from meeting on 11/19)
-Can the LIS landing page include the list of liaisons (this was tabled in a previous meeting)? (Carrie)
-Where is “Teaching and Learning” on the LIS landing page going to? (Carrie)
-Can we list all LIS blogs on the all-LIS blog? (Carrie)
-Can we merge the wiki pages “Main Page Staff” and “Main Page Faculty”? (Carrie)
-Should we be calling ourselves “Middlebury Libraries” instead of “Middlebury College Libraries”? If so, do we need to change all references to “Middlebury College Libraries” including those in FirstSearch, etc? (Carrie)
-Can individual posts in the LIS blog display the search box for the whole blog? (Elin)
-Will links we enter now be broken when we go live? (Elin)
-Agenda for next Wed

Web Team Agenda Wed 11/18

Elin Waagen — Mon, 16 Nov 2009 15:07:35 +0000

Web Team Agenda Wed 11/18 10 – 11 am in Voter West

Laptop/projector – Ian (thanks!)
Notes, time-keeper
Announcements
Set Thurs agenda

10:15 – Meet with Mike – Q&A and feedback on IA proposal and LIS landing page; About LIS; dynamic search results section; LIS blog feed – of interest to general public?; staff/dept. profiles; Technology Help mock-up?
10:45 – Meet with Alex – ShadowBox blog theme – a brief presentation on the theme’s current features; feedback and Q&A; a new release of the theme; a number of useful features including:
* Custom author pages with links from post attribution line
* RSS feed link display on category and tag archives
* New Equilizer variation

For Thursday?
IA – incorporate/discuss feedback from blog, Mike, Jeff, AD’s etc.
Banner – unifying element on LIS pages
Suggestions – where and what
Widgets for system downtimes

Web Team Agenda 11/11 – 12

Elin Waagen — Tue, 10 Nov 2009 17:02:07 +0000

Agenda 11/11 – 12

Moderate, drive, take notes, keep time
Announcements
Liz out
Brief report from the usability conference goers
Alex – would like to meet with team to present shadowbox theme developments
Ian – brief report from meetings with WW
Thanksgiving week meetings have been canceled

Possible Agenda items – to be finalized at beginning of meeting
Staff and dept profiles
Blog – About LIS
System alerts – identify list of systems to monitor
Planned downtimes – post on blog?
Find a PC
Color theme options
Landing page? Tag cloud; dynamic search results
Usability – plans for testing
Universal usability – ada
Any IA stuff?
Training – drupal, wiki, blog, tags (catalog dept?)
Blog – icons for sharing on social software – fb, twitter, digg, delicious etc?
LIS suggestions – for purchase of resources, books, music, film, loaner equipment, computing equipment, software… and comments/feedback – how to clarify for user?
Workflow – defining who is authorized to manage/edit the parts of the LIS site; how content is reviewed and changed & regular update encouraged; approval process; changes to IA; simplify process; minimize complex approval structure
Borrowing and Use? Separate out borrowing; Use = space stuff, buildings, facility
Other items?
Future items?

LIS Web Team – Meeting Agenda 11/4 and 11/5

Elin Waagen — Tue, 03 Nov 2009 14:49:24 +0000

LIS Web Team Meeting Agenda 11/4 and 11/5

Announcements
Who will keep time, drive, take notes?
(update – meeting with sponsor has been changed to 11/5)
Meet with team sponsor – review IA; Q&A; team progress update
Link to IA

Team Charge
To create a brand new LIS web presence that has the following characteristics: is easy to find (things,) is easy to use, is easy to maintain, is user centric, has more self-service functionality.

Team Priorities
Involve end users: develop & test [Beta test 11/09, Public beta test 12/09, Public launch 1/04/10]
Develop LIS staff workflow, content management, protocol procedures & apply to new web presence [Test 11/09, In place 12/09]
Assess/evaluate new LIS web presence ( involve end users) [April 2010 & ongoing]
Develop “site-refresh” strategies [Aug 2010]

Team Vision
We are creating a web site with intuitive navigation, easy access to services and resources, inviting interfaces, and a workflow that allows simple maintenance.

Planning Stages
Define a Compelling Vision What do we want to accomplish? Why? WIIFM (what’s in it for…)
Define measurements/metrics What does success look like? What metric will define our success?
Building Coalition – Creating a Marketing Plan Who do we need to engage early on? We need to engage early for: information and understanding, input, resources (actual and potential)
Action Plan to Achieve Key Deliverables. Tasks to be accomplished? Who is accountable? Delivery Time?

As time allows – or the next meeting…(feel free to edit/add agenda items)
Announcements
How is it going? (The team has accomplished a lot in a short time, during a time of big changes and reduced staffing resources, and we are currently under a very tight timeline – I’d like to take a few moments of meeting time to check in with each other)
Deliverable for LIS staff workflow, content management, protocol procedures (The LIS Website Primary Contacts wiki page – seems to have most of what we need for the Permissions and Workflow for Content deliverable. Just add to that page, rather than create a new page? And link to some existing content and some of the content that will be created by the CT team – to avoid duplicating content?)
Thanksgiving week meeting schedule? Meet on Wed?
Lab/printer status
Blog stuff
Category – The Essentials – set date to evaluate effectiveness or vote now?
What can tags and categories do to manage subscriptions – theory (future capability) v. current? External and internal audiences?
Blog training and use for LIS staff
Alex’s template; WW template?
Building coalition

Upcoming timeline events:
December 2009
12/09 Deliverable – Develop LIS staff workflow, content management, protocol procedures & apply to new web presence
12/15 Public beta test – beta launch
12/15 Deadline for adding content to new LIS website – freeze date for MCMS content

LIS Website Agenda Thurs 10/29

Carrie Macfarlane — Thu, 29 Oct 2009 01:51:30 +0000

Agenda 10/29/09

Timekeep, notetake, moderate, drive

Announcements

Permissions and workflow for LIS content

11/9 – deliverables on timeline

LIS Website Agenda Wed 10/28

Elin Waagen — Wed, 28 Oct 2009 12:46:45 +0000

Agenda 10/28/09

Timekeep, notetake, moderate, drive
Announcements – Jeff Wed 11/4 – review IA
More IA
LIS Landing go/lis
Library go/library
Technology Services go/helpdesk
Where we can link to cross-LIS content – LIS Links for Faculty, loaner equipment, request for film screening, stuff that crosses many depts?
Guests/visitors page? Access to copy, print, computing, borrowing, ADA, storr’s doors, facility etc.
As time allows/future agenda items:
Permissions and workflow for LIS content?
Blog – template, confidentiality, links display setting, e-mail plug-in, staff buy-in, marketing, training, Essentials as the default?
11/9 – deliverables on timeline

LIS Web Team – Agenda Thurs 10/22

Elin Waagen — Wed, 21 Oct 2009 21:53:21 +0000

Agenda Thurs 10/22

Notes, moderator, driver, timekeeper?
Announcements etc.
IA discussion continued…
Agenda for Wed 10/28

Possible future agenda items:
All Things LIS blog – template, links display settings, stats, email plug-in, staff buy-in, training, Essentials as the default?
Wiki and blog training for LIS primary contacts?
Workflow for LIS content providers/primary contacts

Upcoming on the Timeline:
November 2009
11/09 Deliverable – LIS staff work flow and content management, protocol procedures in place
11/09 – Web Makeover Check-in with Project Manager
Beta test
11/09 Deliverable: Test in place for LIS staff workflow, content management, protocol procedures & apply to new web presence
December 2009
12/09 Deliverable – Develop LIS staff workflow, content management, protocol procedures & apply to new web presence
12/15 Public beta test – beta launch
12/15 Deadline for adding content to new LIS website

LIS Web Team – Agenda Wed 10/21

Elin Waagen — Tue, 20 Oct 2009 21:16:28 +0000

Agenda Wednesday 10/21/09

Notes, time keeper etc?

Announcements, etc
.
All Things LIS blog – template, links display settings, stats, email plug-in, staff buy-in, training, Essentials as the default?

IA discussion continued

Timeline – review
10/11 Deliverable: Test LIS staff work flow and content management, protocol procedures
10/11 – Drupal Training for all CMS users
Wiki and blog training for LIS primary content?
November 2009
11/09 Deliverable – LIS staff work flow and content management, protocol procedures in place
11/09 – Web Makeover Check-in with Project Manager
Beta test
11/09 Deliverable: Test in place for LIS staff workflow, content management, protocol procedures & apply to new web presence
December 2009
12/09 Deliverable – Develop LIS staff workflow, content management, protocol procedures & apply to new web presence
12/15 Public beta test – beta launch
12/15 Deadline for adding content to new LIS website

Set agenda for Thurs 10/22

Web Team Meeting Agenda 10/14 & 10/15

Elin Waagen — Thu, 08 Oct 2009 17:04:45 +0000

Web Team Meeting Agenda Wed 10/14 and Thurs 10/15
Review progress of LIS in web analysis/design – considering essential site features and IA; content considered “essential” by LIS primary contact/s; ideas for where else on the LIS site links to the content should appear. Based on this info, the team will create an IA modeled after what White Whale has created for other sections of the College site.