Weekly Web Updates – April 17, 2017

There is a SiteImprove extension for Chrome that can help editors catch broken links in their Drupal sites. We are reviewing a module to add this directly into Drupal for people who use other browsers.

Updates

Fixes and Tweaks

  • Staff who take summer courses in the Language Schools will now display with their staff contact information during the both the summer and academic year on the Online Directory.
  • Pages in Drupal with multiple sidebar sub-pages will now show the “[Edit]” and “[Edit hidden]” links at the top of the sidebar region so that extra sidebar page can be removed.
  • Fixed an issue with HTML excerpts on the MiddSTART site.

Ongoing Work

  • Creating a new website for the Middlebury Institute of International Studies.
  • Building out the configuration of our  CAS servers in Chef, which is a configuration management system. We have already completed this work for our Drupal, WordPress, MediaWiki, GO, Omeka, and the Course Catalog services.
  • Upgrading the Drupal sites for the Davis programs, Dining Menus, and Museum of Art to Drupal 8.
  • Integrating Panopto (streaming videos) and Canvas (LMS).

EBSCO E-books – how-to

A few months ago, the library subscribed to EBSCO e-books. You can search for them here, or in the library catalog, or if you do a Summon search and one of these more than 157,000 books has content connected to your search term, Summon will lead you to the book.

Then what?

Below is a screenshot of what you’ll see, showing red boxes around some key things.

  • Scroll down to read a brief description of the book, see how many users can view the book at a time (most have “unlimited user access”), and see other information about the book.
  • To ‘save’ it to read later in the same browsing session, click “Add to Folder” (Note that if you close the tab or window, the folder will empty.)
  • To read the book page by page online on the EBSCO platform, choose the “PDF full text” icon in the left menu.
  • To download it to read offline, or to retain it in a folder after you close your browsing session, you need to create your own personal account on EBSCOhost. To do that, click the “Sign In” link on the top bar, and create your account. (It is best practice to not use the same username or password that you use for Middlebury logins.) Once you have created an account and logged in, you can download an EBSCO e-book for up to seven days.
  • There are EBSCO e-book apps for Android in the Google Play Store and for iPhone in iTunes. You need to create a personal EBSCOhost account as described above (on a laptop or desktop) to use for the app.

“NExit” …Or, RIP NExpress

NExit
Beginning May 1st, all library resources
not available locally may be requested
via Interlibrary Loan using ILLiad at:
go.middlebury.edu/ill

Or, use the ILL links in Worldcat:
ILL button

  • Requesting through NExpress will be unavailable after April 30th 2017.
  • Items borrowed from NExpress libraries are due May 16th. These items cannot be renewed past that date and must be returned. If you have an item that you still need to use, you may place a request via ILLiad.
  • The Library continues to work with our former NExpress partners via ILL. If a requested item is owned by a former NExpress library, we will do our best to expedite the request.

You will continue to see quick delivery from the NExpress libraries.

Read more about why NExpress has (sadly) come to an end in Keywords, the library newsletter:
RIP NExpress

ACTT Notes: April 4, 2017

Language School Orientations

It is that time of year again! In this meeting we will be going over the orientation sessions for Language Schools and Bread Loaf.

Language pledge.

  • Each school interprets the pledge slightly differently. Hospital, Helpdesk, and Reference Desk usually “English Safe Zones”. (Chinese School more strict)

Campus changes over. Some undergrad dorms become administrative & faculty offices. People who miss arrival center on Friday are often challenged by not having assistance other than Public Safety over the weekend.

Bilinguals: Traditionally, these support staff have assisted with technology help by translating tech questions to students.

  • Also usually in charge of each school’s web presence during the summer.
  • Also sort of RAs.

Send requests related to the orientation spreadsheet to Joe A.

DMTs: Unclear how much DMT support will be available.

2 separate start dates. “Hard” languages get extra weeks.

 

General Tech Training

Every Curricular Tech & Library training will ideally be preceded by a General Tech Training as it can be hard to focus on other info if you can’t log in.

Often run by Pij & Zach (and their colleagues).

Banner, wireless, printing, email, authentication

  • Suggestion: Have someone who can reset accounts in room.
  • Alternate suggestion: Get people to set up their accounts before they come to campus.

 

Library Orientation

Challenge running orientation for different student levels (undergrad – masters – doctoral).

Library resources, ILL, purchasing.

 

Curricular Technology Orientation

1st half:

  • Course Hub intro (dashboard, resources, roster)
  • Canvas
  • WordPress
  • **Moodle will NOT be available for ANY language school courses**

2nd half:

Help instructors set up their class resources.

Challenge: different ways each school schedule their classes/sections.

Academic Tech staff available for consultations for those who need more in-depth help.

“State of Marriage” Film Screening

On Wed., April 19th at 4:30pm in Dana Auditorium,  Middlebury College Special Collections & Archives will host the first Addison County screening of the documentary film “The State of Marriage.”  The film draws on archival footage and more recent interviews to tell the gripping story of the remarkable men and women who pioneered the national marriage equality movement through their groundbreaking efforts in Vermont.  The work of Susan Murray and Beth Robinson, then attorneys in Middlebury, is featured as they work through the legal system and create a grassroots movement, all the while facing stiff opposition to the idea of gays and lesbians marrying legally.

There will be a question and answer segment following the film with the filmmakers Jeff Kaufman and Marcia Ross of Floating World Pictures, and key participants in the Vermont Supreme Court case, Baker v. State, including attorney Susan Murray and plaintiffs Lois Farnham and Holly Putterbaugh. The event is cosponsored by Chellis House – Women’s Resource Center, the Film & Media Culture and Political Science Departments, and Middlebury College Queers & Allies. In 2015, Middlebury’s Special Collections & Archives became the official repository for the Vermont Freedom to Marry Task Force’s archives. This nonprofit task force, formed in 1996, was instrumental in passing both Vermont’s landmark civil unions law in 2000 and subsequent same-sex marriage law, which took effect in 2009.

The Huffington Post wrote that “The State of Marriage” is, “Gripping. Audiences will cheer” and the Hollywood Reporter described it as, “Indispensable. A suspenseful nail-biter right up to the feel good ending.” Free and open to the public.  Popcorn will be served!

Plaintiffs in the Baker v. State case celebrate the passage of the Civil Union Law in 2000 (Photo courtesy of Floating World Pictures)

Weekly Web Updates – April 10, 2017

Updates

Fixes and Tweaks

  • The Classifieds site was taking too long to sync accounts, causing some people to be dropped from the site. We’ve changed the process so that it moves in users one group at a time, allowing the full list of accounts to get added.

Ongoing Work

  • Creating a new website for the Middlebury Institute of International Studies.
  • Building out the configuration of our  CAS servers in Chef, which is a configuration management system. We have already completed this work for our Drupal, WordPress, MediaWiki, GO, Omeka, and the Course Catalog services.
  • Upgrading the Drupal sites for the Davis programs, Dining Menus, and Museum of Art to Drupal 8.
  • Integrating Panopto (streaming videos) and Canvas (LMS).

Group Study Spaces for Group Projects – Reserve Yours!

Group Study Rooms - Reserve OnlineNow available at the Davis Family Library and the Armstrong Library!   Make your own reservations for group studies. It’s easy to see existing reservations and pick your time online.

View policies and make reservations at:

Make the most of the space! Group studies are for a minimum of 2 people, unless you’re practicing for an oral presentation. If your group has reserved a room and you arrive to find the room is in use, your reservation permits you to ask the other group to move to another space.

Notes: March 28th, 2017

Guest: Mike Roy, Dean of Library

Agenda:

  1. Overview of the IT governance process
 (Mike)
  2. The role of the academic portfolio group
 (Mike)
  3. Discussion: Questions we need to answer:
    1. 

what projects would we consider? which are too small? which are too big?
    2. 
how do we ensure that the projects are vetted both in terms of their technical feasibility and their degree of ‘strategicness’?
    3. what should be the relationship between this new group and the ACTT?
    4. what should be the membership of the group to cover the entire institution, and ensure proper vetting (see item b)

1. Overview of the broad governance process

Mike Roy and Jonathan Maddix are overseeing the Academic/Digital Tech & Learning “Portfolio team” which is one of a number of departmental and project groups designed to inform the ITS Advisory and STeering Committee groups within the new governance structure.

External consultant organization, *CIO Sensei helped to prepare new governance framework based on external review process in 2016. Mike referenced a deck of slides outlining the governance structure.

*Some discussion of CIO Sensei findings (not everyone had shared background knowledge)

  • External review of ITS looked into project load, efficiencies, decision-making
  • Create a structure that helps to align stakeholders in needs assessment and infrastructure that can scale across the institution

Proposed ITS Operating Model & Processes are informed by mission aligned strategy:

  • Governance
  • Organization
  • Processes and practices
  • Performance management

…to realize academic mission and create value across the institution

ITS is currently undertaking workforce planning which may influence future staffing and organization.

 

ITS Governance Objectives

  • Customer driven
  • Understand risk
  • Representation across the institution
  • Clarify capacity and resource allocation – “no” as an option
  • Improved communication and transparency
  • Ongoing participatory process
  • Proactive monitoring of demand and challenges
  • Connection between IT and institutional mission and deeper planning process

 

Governance Flow / Levels – bi-directional flow of information and activity

  • ITS Steering Committee
    • High level, priority setting, funding, staffing, risk, evaluation and validation of strategy implementation
  • ITS Advisory Team
    • Cross-institutional, review of portfolio teams, programs, institutional demand, risk balancing
  • Portfolio Teams* Mike and Jon charged with support of one of these teams
    • Determine departmental needs and priorities, anticipate requirements, identify opportunities and risks, approve new projects, review programs, etc…

The role of the academic portfolio group
 vis a vis ACTT

“All Things Digital” Portfolio Team

Questions

a) what projects would we consider? which are too small? which are too big?

  • Example projects discussed as cases for review; e.g. Canvas, Zoom, Panopto, current review of WordPress MU instances (Middlebury, MIIS)

b) how do we ensure that the projects are vetted both in terms of their technical feasibility and their degree of ‘strategicness’?

  • Suggestion that ACTT could serve as the recommender for the portfolio team
  1. c) what should be the relationship between this new group and the ACTT?
  • Is this portfolio team a distinct group or is it a slight expansion of the current ACTT model; need to articulate the key roles of the two groups and determine whether the roles are distinctive or overlap within the new governance structure [unresolved]
  • Strategic goals and cross-institutional planning may help to make the relationships between portfolio team and upper levels of governance [Mike suggested he would bring this back to Advisory Team for clarification]

 

Additional Discussion

Potential scenarios for portfolio and ACTT:

  • Continue as two separate teams (ACTT and a Portfolio team)
  • Integrate of ACTT and portfolio team into dual purpose group
  • Disband ACTT, take best of and bring to portfolio team

ACTT currently serves a particular purpose in reviewing cyberinfrastructure systems and platforms. It seems a Portfolio team would have a more governance focused role; the way it works now, is stakeholders present a need, and ACTT tests it out and helps to draft a recommendation…

Middlebury Space / Facilities Committee might offer a model for Portfolio team – this committee convenes people together at certain times during the academic year to share needs, projects so that there is awareness of what people are looking to accomplish; the committee then initiates process of prioritizing needs to draft recommendations and potential impact on budget

In this model, the separate Portfolio Team would engage programs to understand directions and needs; refer cyberinfrastructure projects to ACTT for research, review, recommend – help upper levels prioritize based on strategy

 

Concerns

Current ACTT Core members are on numerous teams and committees – it would be difficult to be called to participate on an additional committee

  1. d) what should be the membership of the group to cover the entire institution, and ensure proper vetting (see item b) [unresolved]

Additional questions

  • How does portfolio team’s project review work connect with the budget planning process? [unresolved]
  • Frequency of meeting (suggested bi-weekly)? [unresolved]

 

Action Items

 

  • Clarification and decision on unresolved questions, especially whether the discussed Portfolio team is a distinct group or whether there is clear overlap of ACTT and Portfolio group purpose [Mike and Jon – Portfolio Team Conveners]