Weekly Web Updates – May 23, 2016

Updates

Fixes and Tweaks

  • A problem with Drupal’s video_filter module failing to correctly parse YouTube pop-up overlays on our Drupal sites has been resolved.
  • The Open Video Overlay class is now available when creating hyperlinks on www.middlebury.edu.
  • The photo enlarge functionality on www.miis.edu upper right images has been fixed, and captions will now appear underneath the popped up image, if the image title or description fields are set.
  • The list of GO links sorted by destination now sorts by destination, instead of the code’s description. The code’s destination also now prints next to the first alias.
  • When running the Course Hub’s site building/update functionality, custom page settings granting extra resources to certain programs piloting those resources will now be properly retained.

ACTT In-Progress Project Presentation for GoogleApps for Edu and OneDrive

[This meeting was rescheduled from May 17th to May 31st.]

Tuesday, May 31st from 3-4pm
LIB 105A or Polycom 712833

The new ACT Team process includes in-progress project presentations. These presentations are meant to inform the community about how things are going, what has been done and what still needs to be done, what is going well and what are the challenges.

Agenda

In this meeting we will look at the GoogleApps for Edu and OneDrive projects.

In-progress project presentations are open meetings, anyone may attend. Please feel free to share the invitation with anyone you feel is interested in the topics discussed.

ACTT Extended Team Meeting Agenda for May 24, 2016

Extended Team meetings are closed meetings that allow the members to focus on discussions and work that needs to be done. You are receiving an invitation because you are either on the Extended Team or Project Team.

Agenda

 

Notes for Core Team May 18, 2016

Canvas

No decision yet on Canvas. LS pilot is up and going with user/group provisioning via the Course Hub.

Basic Canvas overviews will need to be added to Language School orientations.

Discussion of location for Midd-created documentation about Canvas should live. http://digitallearning.middcreate.net/ ? Library and ITS wiki?

Inventory

Joe has been trying out Palladio and Google Fusion Tables for visualizing the data. Mixed results, no tools totally satisfactory yet. Bob will put Joe in touch with META Lab who may have some suggestions around visualization.

What questions come to mind looking at the inventory data?

  • How many tools are in the life-cycle stage bucket compared to the total number of tools? Is this sustainable?
  • What criteria would trigger an evaluation? Can this be a score?
  • Agreement renewals
  • Budget
  • Utilization
  • Changes in the environment
  • New pedagogies and practices
  • New programs

 

The next large goal is to make 1/3/5 projections for items in the inventory so that the administration & community at large has some idea of where we see this inventory shifting.

Assignment for the next meeting: Look at the Classification 2D Array and pick an intersection. Come up with a set of questions that will help us make projections for 1, 3, 5 years out.

Changes to Spam filtering at Middlebury

Middlebury ITS is preparing to introduce a new email security service. Over the next few weeks, ITS will begin routing Middlebury email messages through Microsoft’s email message security service, Exchange Online Protection. Microsoft’s service will perform spam filtering, anti-virus, and other security checks on inbound and outbound Internet email.

 

The way you ACCESS email WILL NOT need to CHANGE in order for you to benefit from this service. Outlook and Outlook Web Access, for example, will continue to behave just as they always have.

 

How you ALLOW or BLOCK email from specific senders WILL CHANGE. With Exchange Online Protection, you will be able to manage blocked and allowed senders right from within Outlook and Outlook Web Access, using the Safe Senders and Junk Mail tools. For tips on how to use Safe Senders and Junk Mail, please see the following Microsoft articles:

 


Middlebury ITS Helpdesk

@MiddInfoSec: Preventing Device Theft

With an increasing amount of storage space and institutional connectivity on personal devices, the value and mobility of smartphones, tablets, and laptops make them appealing and easy targets. These simple tips will help you protect against and prepare for the potential loss or theft of a laptop or mobile device.

    • Don’t leave your device alone, even for a minute. If you’re not using it, lock your device in a cabinet or drawer, use a security cable, or take it with you. Middlebury has seen laptops stolen in the College library and from individual’s cars. Don’t assume your devices are safe because you feel at home with your surroundings.
    • Report any lost or stolen device promptly. Both institutional and personal devices may contain Middlebury data. Even if you only lose a personal device, work with the College’s Information Security workgroup to ensure that institutional or sensitive data is accounted for. Information Security may also be able to help you recover the device. If a device is lost or stolen contact the helpdesk at x2200 immediately.
    • Do not store extremely sensitive or internal data. Never store protected or sensitive data on your laptop. Refer to the Data Classification policy for clear definitions of data types. (http://go.middlebury.edu/dcp)
    • Keep your master and working copy of all data on network storage. Keeping your master and working copies of all of your data on Middlebury Google Drive or other secure network file storage such as Middfiles. This ensures that your data is protected and backed-up if your laptop is stolen or lost. Photos, papers, research, and other files are irreplaceable, and losing them may be worse than losing your device.
    • Record the serial number. Keep the serial number and asset tag of your device and store it in a safe place. This information can be useful for verifying your device if it’s found. This is especially important when you travel. Airport and police agencies may ask for this information when reporting lost or stolen devices.
    • Enable device tracking and wiping services. Use tracking and recovery software included with most devices (e.g., the “Find iDevice” feature in iOS) Some software includes remote-wipe capabilities. This feature allows you to log on to an online account and delete all of the information on your laptop. Mobile resources can be found here:
    • Apple iCloud: http://www.icloud.com
    • Microsoft Account: http://account.Microsoft.com/devices
    • Android Device Manager: https://support.google.com/accounts/topic/6160499?hl=e

 

Moodle Maintenance: May 20, 2016 at 1am

From our Moodle host:

In order to ensure complete patching of OpenSSL the following site will be placed in maintenance mode, then rebooted during the listed maintenance window.

These patches have already been applied to the front end SSL for your site, but the reboot is a requirement for all services to run the fully patched OpenSSL version.

Hosted Site: http://moodle.middlebury.edu

Window: 1:00 AM to 5:00 AM EDT, May 20th, 2016

Please note the time zone specified above.

Looking for an Ebook You Once Saw Here?

Has an ebook you’ve previously used disappeared from our catalog? Never fear! We’ve had to make some cutbacks at the end of the fiscal year (lots and lots of requests for new material this year), but if you need to regain access to something that no longer appears, we may be able to get you back in. Just email us the title at researchdesk@middlebury.edu, and if it’s still available to us, we’ll get you back up and running with it.