Protect your Middlebury Account with Multi-Factor Authentication

Multi-Factor Authentication is a security technology that helps protect your Middlebury account from potential compromise by requiring the use of more than just a username and password to prove your identity during login.

mfa1

Learn more about how you can start using Multi-Factor Authentication today to better protect your Middlebury account at http://go.middlebury.edu/mfa.

Notes for In-progress Project Presentation for Web Conferencing

Bob C.

Where we are at with the project.

act.middcreate.net/site/projects/web- confercing – service

Adobe Connect has been in Production for a few years. Adobe’s change in pricing structure, created impetus to review options. ITS was looking into options for unified communication with telephone which may have had some options.

Oct 11th, update narrowed selection to Zoom and Blue Jeans. Zoom actively being tested.

Mack P.

Adobe price change caused review. What do we currently get from Adobe connect? Could be tied into replacement of legacy phone system, which had been previously reviewed and recommended, but not funded. Skype for Business was piloted, but determined not to be phone system for Middlebury. ITS Media Services was brought into looking into telephone systems which have some video conf features(presence, chat…).

If new phone system is funded it would have Jabber for video and chat.

Decided to pursue a separate product for academic web conf.

Zoom and Blue Jeans have similar feature set. Zoom is approximately ½ of the price of Blue Jeans, Blue Jeans has some features that Middlebury wouldn’t benefit from(ability to host 500 person meeting). Zoom would lock in price for a term. Blue Jeans would match Zoom for one year only, then increase to approximately $98k. Prior users of Blue Jeans have given negative review of product for meeting use.

Zoom feedback to date has been positive. Easy to start each course.

Joe A.

Reviewed spreadsheet of services we reviewed, initially 10 services. Narrowed to 3-4 offerings. Vidyo was dropped due to cost and inclusion of video conf equipment, older tool without modern feel. Down to 3 services.

ACTT had a “round robin” where over the course of a single meeting, we took a first pass of all the services, 15 mins per service with large group. Zoom, WebX, Blue Jean and Adobe Connect, tracked issues and reminded ourselves why we are departing from Adobe Connect. Follow up meeting identified Zoom and Blue Jeans, as preferred options. Zoom allowed everyone to be visible on the screen, Blue Jeans limited to 9, others would fall off. Blue Jeans prioritized quality to speaker. Zoom quality seemed more consistent. Moved forward with Zoom pilot, one class had already requested Zoom.

Joe A. demo review following Zoom practice. Recorded to test feature in Zoom.

Screen sharing allows option to present slides, but presenter remains in presenter mode for slideshow. May be allowed only with two screens.

Video of call participants can be turn on/off be each participant.

Power, Source, Filter: Vocal production of sound.

Explication of slides.

Played Ted video via Youtube.

Issue with getting video fullscreen, common with other video conf options. Need to share desktop to share full screen, can’t do it via application sharing.

Audio needs to be shared with application. Mack P. knows the tricks.

Video recorded as MP4 file. Pilot saved locally.

Pay version allows for cloud recording.

Dotty, Hebrew Course and Zoom.

  • Prefer freedom to do what they want with recordings. Exported out of Adobe Connect.
  • Improved entrance for students.
  • Less issues with bandwidth for international students.
  • Adobe Connect frequently had issues with Flash
  • Has been using Zoom in the ‘democratized’ format with similar size videos

Mack P. Review:

  • Mack P. has better success getting people up and running during meetings. 100% self starting
  • Been working well with Polycom room systems.
  • Polycom client often been blocked by firewalls of travelers.
  • Built in phone line has allowed people to call into sessions.

Sean M.:

  • Been testing Zoom during meetings
  • Preferred over Google Hangouts
  • Testing Friday with large meeting

Bob C.

  • Plans to test Zoom with Critical Issues Forum that previously used Adobe Connect, connecting with High School Teachers
  • This use case involves recording for viewing later, wants to pull prior videos from Adobe Connect
  • Did a test with Zoom recording which was positive.

Question how to view the suite of people of people coming into session, when something is being shared.

Option to raise hand is not readily visible.

Can make the active speaker large.

Need to develop best practices and training to go along with the tools.

Zoom does have a webinar format, which may have more participant functions.

How long to we envision best of breed for variety of use cases?

Polycom room equipment needed in room. Polycom servers contracted for 2 more years, Zoom maybe able to replace some of that functions.

Zoom Webinar has more options.

Weekly Web Updates – November 14, 2016

We have added an EDDMapS Shortcode plugin to WordPress which can be used to embed maps from the Early Detection & Distribution Mapping Service for invasive species mapping projects.

We have added Panopto to our list of supported video sources for Drupal video shortcodes.

Updates

Fixes and Tweaks

Ongoing Work

  • A small redesign of the Middlebury News Room to bring it more inline with the newsletter.
  • Building out the configuration of our CAS, GO, MediaWiki, and Course Catalog servers in Chef, which is a configuration management system. We have already completed this work for our Drupal and WordPress environments.
  • Upgrading the Drupal sites for the Davis programs, Dining Menus, and Museum of Art to Drupal 8.
  • Populating mailing lists in the MyEmma email system from Banner.
  • Providing Course Hub access for Schools Abroad courses.

Military tanks move in. At Bread Loaf, 1941

Middlebury’s Bread Loaf campus is usually seen as a peaceful academic retreat nestled in the lush landscape of the Green Mountains, but 75 years ago, it was briefly home to a serious display of military might. College President Paul Moody (who had served in World War I and was a member of the National Guard) hosted the 754th Tank Battalion at the campus in the fall of 1941.

This compilation of footage from 16mm reels in the College archives are believed to show the visit, including a shot of a helmeted President Moody in one of the battalion’s vehicles (an unused title card on another reel in the archives reads: “Prexy Gets Tanked”). Other footage includes author and professor William Hazlett Upson with an unknown child dressed as a soldier, officers visiting the Middlebury Inn, and a procession of military vehicles through campus.

Lieutenant Colonel Robert J. Wallace thanked President Moody in a letter saying, “The quarters afforded us were excellent, and the party held for the Battalion at Bread Loaf by the girls of Middlebury College, will long be very pleasantly remembered by all the men of the Battalion.”

For more information or for permission to use this clip contact SpecialCollections@middlebury.edu. Compilation from original 16mm films in the Middlebury College Archives.

Weekly Web Updates – November 7, 2016

We have added an Office365 Embed Shortcode plugin to our WordPress sites that can be used to embed documents stored on that service. We also have a Google Docs Shortcode plugin available.

Updates

Fixes and Tweaks

  • We reverted the Drupal media 7.x-2.0-beta3 upgrade from last week after reports of conflicts with the WYSIWYG editor in certain configurations. We’ll conduct further testing and upgrade when these issues are resolved.
  • Added a checkbox on the Event content type in the Middlebury Drupal site that allows editors in the Sustainability section of the site to determine whether the event should appear on their homepage.
  • Late on Wednesday evening, a system update added a default configuration file to several of our web servers that conflicted with our custom version of the file and caused a service interruption. We’ve updated our configuration to guarantee these two files are no longer in conflict and our custom version is loaded second, ensuring its settings are applied.
  • Fixed an issue with the Cite extension in MediaWiki by loading it from the core extensions path.
  • Added Ukraine as a map option in the David Projects for Peace site’s homepage feature.

Ongoing Work

  • A small redesign of the Middlebury News Room to bring it more inline with the newsletter.
  • Building out the configuration of our CAS, GO, MediaWiki, and Course Catalog servers in Chef, which is a configuration management system. We have already completed this work for our Drupal and WordPress environments.
  • Upgrading the Drupal sites for the Davis programs, Dining Menus, and Museum of Art to Drupal 8.
  • Populating mailing lists in the MyEmma email system from Banner.
  • Providing Course Hub access for Schools Abroad courses.

Mac Wireless Login

Tired of plugging in Ethernet to update your computer password?  Want to log into a Mac for the first time, but don’t have Ethernet handy?

Middlebury College loaner laptops and Windows 7 laptops have been able to log into the MiddleburyCollege wireless network at the login screen for months.  You will soon be able to do the same from your college-owned Macintosh.  Watch for changes to your login screen, as pictured below.

wi-fi_login_window

If you have any questions, please contact the helpdesk at X2200 or create a Helpdesk ticket.

Notes for In-progress Project Presentation for Panopto Pilot

  • Panopto status update
  • Recap of original charge and proposal, history of project including Media Core process and funding. General consensus that Pantopo isn’t perfect but is pretty good, and definitely the best of all available options. The goal is to make a proposal for FY18 by January. Current Panopto contract runs through June.
  • Q:Will legacy streaming platforms, MiddMedia, archived items be a part of this process?
    • A:Not during this initial phase; with the decline in available data space, eventually we’ll need to examine those assets.
  • Rate of video storage has increased x20.
  • Most Panopto views are administrative, with some faculty using it for courses as well.
  • Students don’t have to leave Canvas to view videos in Panopto, but do have to log in again. Panopto creates a new user using single sign-on credentials. A Panopto viewer window embedded in Canvas will popup a login window; the issue is with what Canvas passes to Panopto. This issue is on Panopto’s development timeline, tentatively for late fall or winter. We’re meeting with them as well, working on code.
  • Embedding in WordPress doesn’t work, trying to write some code for that. We should be able to turn on a Panopto plugin for WordPress.
  • Some faculty are using Panopto at MIIS, have also used the webcasting feature successfully, including interactive and note-taking features. Sharing videos through a link has resulted in a good user experience. This is the legacy of Panopto as a lecture capture platform; perhaps we should talk about that while we’re talking about video conferencing. Should remember that Panopto charged based on views.
  • Q:Heather has asked whether we can embed Panopto on Sharepoint pages
    • A: not at present.
  • Thoughts on recent training? Seems pretty straightforward. We have two hours of training left, most topics are also available through support documentation and video.
  • Windows version of Panopto software has many more features than the Mac version (e.g., the focus feature); we may get questions related to that difference.
  • Panopto rep did send statistics on first training session; the analytics are very thorough with very specific usage info. Panopto may have applications for original research.
  • Panopto is currently not embeddable in Drupal because of the way Drupal filters code, but other schools have solved this issue; may take some work to make it possible.
  • Searchability is limited to English only, users will need to upload a caption file for other languages. Users can also supply keywords to make videos more searchable.
  • Q: If we do additional training, can we focus on other features?
    • A: Potential for more creative uses than simply streaming video.
  • Lecture capture is a non-starter at Middlebury; faculty don’t want it and the costs were prohibitive. MIIS can still use it that way. May be useful for making guest speakers/special lecturers available to students abroad.
  • Part of the proposal to continue Panopto would be a 3-5 year commitment to encourage user investment in the platform.
  • Media workload at MIIS is increasing, so we’re looking to Panopto as a possible assist in that regard. The goal is for self-service, self-empowerment. Lots of need to cover recurring classes, to record and make available later, which has been difficult to staff and organize. There may be some capacity to use Panopto to automate some of that process, but it would require upgrading a space to achieve it.
  • Feedback on Panopto has been generally good, and good enough to go forward.

@MiddInfoSec Phishing Alert: don’t fall for “Payroll Benefits.” scam email

Be on the alert for a suspicious email purportedly sent with the subject line “Payroll Benefits.”. This is a confirmed phishing message, designed to trick you into divulging your username and password. Do not click on the links in the message or reply to the message. If you find a copy of the message in your inbox, please delete it. If you find a copy of this message in your spam quarantine, please ignore it and do not release it. The message will be deleted from your quarantine automatically in the next few days.

For more information about phishing attacks, please visit http://go.middlebury.edu/phishing. For more information about the spam quarantine, please visit http://go.middlebury.edu/spam.