Weekly Web Updates – November 28, 2016

You can now set whether your Drupal Webform resends emails when a submission is updated. Some webforms are set up to allow submitters to continue to revise their submitted information and the webform administrator may want to be informed when this occurs. To set this, edit the webform, click “Webform” in the header, then “Form settings”, and check the “Re-send emails on update” checkbox.

Email lists in MyEmma, such as MiddNews, are now automatically populated from lists in Banner each week, ensuring that new members of our community are kept up-to-date on communications. If you choose to unsubscribe from messages, this preference will not be changed by the weekly sync process.

Updates

Fixes and Tweaks

  • Corrected a typo in the Middlebury site footer which listed the email address for Admissions incorrectly.
  • iCal feeds from the Dining menus site now include the proper start time of each meal, converted to UTC time.
  • The Scholar and Student content types on the Davis UWC site now have first and last name fields which can be used to sort the lists of students, rather than the combined name title field which did not allow sorting by last name.
  • The default year for students on the Davis UWC site was changed from 2019 to 2020.

Ongoing Work

  • A small redesign of the Middlebury News Room to bring it more inline with the newsletter.
  • Building out the configuration of our CAS, GO, MediaWiki, and Course Catalog servers in Chef, which is a configuration management system. We have already completed this work for our Drupal and WordPress environments.
  • Upgrading the Drupal sites for the Davis programs, Dining Menus, and Museum of Art to Drupal 8.
  • Providing Course Hub access for Schools Abroad courses.

New Public Library_Printers

ITS has replaced the printers with paper decks in Davis Library 142, 242 and 303 along with the two in Armstrong library. The new devices are Konica Minolta multi-function copier/printers. They look very similar to the Library_Color printers in LIB 142 and Armstrong lower level, but they only print in black and white. We have removed all print-release stations since users can now log into Papercut using the touch screen on the device.  Signage has been posted on the wall above each machine providing the new instructions.

 

 

 

@MiddInfoSec Phishing Alert: don’t fall for “UPDATE YOUR ACCOUNT” or “UPDATE YOUR MAIL BOX” cam email

Be on the alert for a suspicious email purportedly sent with the subject line “UPDATE YOUR ACCOUNT” or “UPDATE YOUR MAIL BOX”. This is a confirmed phishing message, designed to trick you into divulging your username and password. Do not click on the links in the message or reply to the message. If you find a copy of the message in your inbox, please delete it. If you find a copy of this message in your spam quarantine, please ignore it and do not release it. The message will be deleted from your quarantine automatically in the next few days.

For more information about phishing attacks, please visit http://go.middlebury.edu/phishing.

For more information about the spam quarantine, please visit http://go.middlebury.edu/spam.

 

Example Message:

20161122updateyouraccount

Weekly Web Updates – November 21, 2016

We created a special “Event” content type for the Middlebury Sustainability site, which is now available to use anywhere on the Middlebury Drupal site that you would like to list event information. Documentation on using the Event content type is available on the L&ITS Wiki.

Updates

Fixes and Tweaks

  • Updated the process that builds Course Hub sites for new courses to ensure that it will work for additional course formats, specifically those where the course number contains letters.
  • Fixed an issue with the MiddCORE email subscription form where extra line breaks in the email headers were preventing the form from sending confirmation emails to the site administrators.
  • We resolved an issue with images on featured articles in the Middlebury Magazine site.
  • The default student year on the Davis UWC Scholars site was increased.

Ongoing Work

  • A small redesign of the Middlebury News Room to bring it more inline with the newsletter.
  • Building out the configuration of our CAS, GO, MediaWiki, and Course Catalog servers in Chef, which is a configuration management system. We have already completed this work for our Drupal and WordPress environments.
  • Upgrading the Drupal sites for the Davis programs, Dining Menus, and Museum of Art to Drupal 8.
  • Populating mailing lists in the MyEmma email system from Banner.
  • Providing Course Hub access for Schools Abroad courses.

How should I cite this [fill in the blank]?

Screenshot of Citation Guide

Middlebury Libraries Citation & Style Guide

We’re getting lots of questions at the Research Desk about citations these days. How should I cite this multimedia presentation from the New York Times? What should a citation for a chapter within a book look like when I’m citing it for the second time? What about this PDF with no author that I found on the website of a non-profit organization?

Insider tip:  We usually turn to our Citation Guide for answers. You can, too!

http://go.middlebury.edu/citations

 

Mobile Helpdesk Onsite at Marbleworks – Get Help with Multi-Factor Authentication and More

Is your office located in the Marbleworks?  Are you wondering about or need help with Multi-Factor Authentication (MFA)?  Our Mobile Helpdesk will be onsite in MWC 105 with support from our Security Team.  Drop by and get safe and secure with ease.  Rolling in on 11/21 & 12/12 from 1:00PM-3:00PM.

See our schedule for upcoming Mobile Helpdesk dates.

Protect your Middlebury Account with Multi-Factor Authentication

Multi-Factor Authentication is a security technology that helps protect your Middlebury account from potential compromise by requiring the use of more than just a username and password to prove your identity during login.

mfa1

Learn more about how you can start using Multi-Factor Authentication today to better protect your Middlebury account at http://go.middlebury.edu/mfa.

Notes for In-progress Project Presentation for Web Conferencing

Bob C.

Where we are at with the project.

act.middcreate.net/site/projects/web- confercing – service

Adobe Connect has been in Production for a few years. Adobe’s change in pricing structure, created impetus to review options. ITS was looking into options for unified communication with telephone which may have had some options.

Oct 11th, update narrowed selection to Zoom and Blue Jeans. Zoom actively being tested.

Mack P.

Adobe price change caused review. What do we currently get from Adobe connect? Could be tied into replacement of legacy phone system, which had been previously reviewed and recommended, but not funded. Skype for Business was piloted, but determined not to be phone system for Middlebury. ITS Media Services was brought into looking into telephone systems which have some video conf features(presence, chat…).

If new phone system is funded it would have Jabber for video and chat.

Decided to pursue a separate product for academic web conf.

Zoom and Blue Jeans have similar feature set. Zoom is approximately ½ of the price of Blue Jeans, Blue Jeans has some features that Middlebury wouldn’t benefit from(ability to host 500 person meeting). Zoom would lock in price for a term. Blue Jeans would match Zoom for one year only, then increase to approximately $98k. Prior users of Blue Jeans have given negative review of product for meeting use.

Zoom feedback to date has been positive. Easy to start each course.

Joe A.

Reviewed spreadsheet of services we reviewed, initially 10 services. Narrowed to 3-4 offerings. Vidyo was dropped due to cost and inclusion of video conf equipment, older tool without modern feel. Down to 3 services.

ACTT had a “round robin” where over the course of a single meeting, we took a first pass of all the services, 15 mins per service with large group. Zoom, WebX, Blue Jean and Adobe Connect, tracked issues and reminded ourselves why we are departing from Adobe Connect. Follow up meeting identified Zoom and Blue Jeans, as preferred options. Zoom allowed everyone to be visible on the screen, Blue Jeans limited to 9, others would fall off. Blue Jeans prioritized quality to speaker. Zoom quality seemed more consistent. Moved forward with Zoom pilot, one class had already requested Zoom.

Joe A. demo review following Zoom practice. Recorded to test feature in Zoom.

Screen sharing allows option to present slides, but presenter remains in presenter mode for slideshow. May be allowed only with two screens.

Video of call participants can be turn on/off be each participant.

Power, Source, Filter: Vocal production of sound.

Explication of slides.

Played Ted video via Youtube.

Issue with getting video fullscreen, common with other video conf options. Need to share desktop to share full screen, can’t do it via application sharing.

Audio needs to be shared with application. Mack P. knows the tricks.

Video recorded as MP4 file. Pilot saved locally.

Pay version allows for cloud recording.

Dotty, Hebrew Course and Zoom.

  • Prefer freedom to do what they want with recordings. Exported out of Adobe Connect.
  • Improved entrance for students.
  • Less issues with bandwidth for international students.
  • Adobe Connect frequently had issues with Flash
  • Has been using Zoom in the ‘democratized’ format with similar size videos

Mack P. Review:

  • Mack P. has better success getting people up and running during meetings. 100% self starting
  • Been working well with Polycom room systems.
  • Polycom client often been blocked by firewalls of travelers.
  • Built in phone line has allowed people to call into sessions.

Sean M.:

  • Been testing Zoom during meetings
  • Preferred over Google Hangouts
  • Testing Friday with large meeting

Bob C.

  • Plans to test Zoom with Critical Issues Forum that previously used Adobe Connect, connecting with High School Teachers
  • This use case involves recording for viewing later, wants to pull prior videos from Adobe Connect
  • Did a test with Zoom recording which was positive.

Question how to view the suite of people of people coming into session, when something is being shared.

Option to raise hand is not readily visible.

Can make the active speaker large.

Need to develop best practices and training to go along with the tools.

Zoom does have a webinar format, which may have more participant functions.

How long to we envision best of breed for variety of use cases?

Polycom room equipment needed in room. Polycom servers contracted for 2 more years, Zoom maybe able to replace some of that functions.

Zoom Webinar has more options.