Welcome back to the libraries, Alumni!

We hope you enjoy reunion! Here are a few tips to help you feel at home in the libraries.

Computers and  Library Databases

Our computers and library databases are fully available if you are here in the library. Just ask for a guest username and password when you visit. You may also be interested to know that JSTOR and Project Muse are available for free to Midd alumni. After signing up for a Midd alumni account, you will be able to use JSTOR and Project Muse from anywhere. For more information including instructions on how to sign up, see How do I get Alumni Access to JSTOR and Project Muse?

Wireless

To connect your phone or other device to the wireless network, create a guest account by following the instructions here: Get started with wireless.

Borrowing, printing and more

You may also find our information (including borrowing privileges and printing advice) for guest and alumni patrons useful: Guests and Visitors to the College.

Just for fun

Find yourself in a yearbook! Our yearbooks are in the Browsing Collection on the main level of the Davis Family Library, just beyond the graphic novels.

ILLiad Web pages down for ILLiad Upgrade

The ILLiad Web pages will be down at 10:00 am today while we upgrade the ILLiad software.  The ILL web site should be inaccessible for only a short time, assuming all goes well with the update.

If anyone has problems after 2:00 pm please contact Rachel Manning at x5498 or rmanning@middlebury.edu for assistance.

Weekly Web Updates – June 6, 2016

Photos uploaded to the Directory will now be added to the Facility Commander ID card database after they’ve been approved, allowing for an easy, automated process for allowing students and others to submit photos for their ID card. Additionally, staff who approve the photos can send a custom approve or decline message to the individual. The strict 200×200 pixel dimension requirement on new photos has been removed, but they will be still be displayed in a 200×200 square on the directory.

Updates

Fixes and Tweaks

  • We resolved a technical issue on the back-end of the Course Catalog that prevented the nightly sync from Banner running as scheduled due to a database version mismatch.
  • Items in the Recycle Bin will no longer be displayed in the rotating homepage view of stories on the David Fellows for Peace website.

Notes for Google Apps and OneDrive Project Presentation

  • Cloud Services: Google and Microsoft
    • Goal: provide better (cloud-based) services to the community
  • Infrastructure
    • Storage
      • Available from anywhere
      • Private, secure, encrypted
      • Scales to demand
    • Access to info
      • Collaboration and sharing
    • Familiar and consistent
  • Why are we doing this?
    • Better consume our resources
      • Home directories on middfiles are 25TB
      • Grows a half TB a month
    • Enhance service offerings
      • Available anywhere on most any device
      • Scalable and efficient use of eresources
      • Cost effective
      • Highly available
      • On demand automatic provisioning
  • What we can provide
    • Google apps for edu
      • No longer in beta!
      • Online collaboration
      • Drive
    • 365
      • Online collaboration suite – word, excel
      • Software distribution (local office install)
      • Onedrive
      • More nuanced levels of licensing and access – differences between MIIS and Midd College, working through those issues
    • Email in the cloud!
      • Fully hosted or hybrid model
  • Where we are now
    • Groundwork has been laid
    • All midd users automatically have GAfE account
      • Including access to apps, drive, and youtube
    • All midd users automatically have an O365 account
      • College students can install local copies of Office through O365
        • Only for residential students, MIIS students can access cloud-based Office suite
      • Everyone has accounts but they don’t have access yet
    • All active directory groups exist in both GAfE and O365
  • Still to come
    • A series of projects as opposed to one big unveiling
      • Documentation and education project
      • Microsoft’s online collaboration apps
      • OneDrive and GoogleDrive
      • Home use software distribution Faculty/Staff
      • Everyone currently has access to Google Apps (but most people don’t know)
      • Everyone does not currently have access to OneDrive – still to come
      • Cloud-based email still to come
  • Decisions that still need to be made
    • Which service do we recommend to people?
    • How do different groups collaborate effectively?
    • Do professors choose one or the other?
      • Will students need access to both?
    • Others?

 

Questions

  • Do we want to offer the same level of support for both or favor one?
    • One platform may be better for certain uses than the other
    • We like the idea of a default/one that is better supported
  • Any support requests re: Google to date?
    • A few calendar items, nothing major
    • Most people are using web interface
  • I’m a student with a google account that I use for school work – I graduate and move on. How do I transition my work to my private account?  (Bill)
    • No fee, but there will be some hoops/procedures to go through
  • I’m a student with a Microsoft account that I use for school work – I graduate and move on. How do I transition my work to my private account? (Bill)
    • Currently more complicated than Google
    • Everything that is cloud-delivered is free
  • Do we have an inventory of what’s been turned on by Google Admin? (Joe)
    • Yes, a list can be shared
    • When you’re logged in you can see a list of some applications, but not all of them
  • How does a faculty member associate Google resources with a course?
    • A Course Hub integration would be helpful here; it’s currently tough to find the right group in Google
      • Create the resource, connect with the correct student group
    • With OneDrive, groups can own files/documents – more ownership-based management than Google-drive
      • If group owns documentation, data management is simpler from an administrative perspective. Group membership should be able to shift seamlessly
      • This is a nuance we’ll have to figure out between Google and OneDrive
  • Monterey and Midd campuses have the exact same access to this functionality? (Bill)
    • Yes, only difference is residential component for the College (Office installs)
    • This is an example of “big M” Middlebury thinking
  • For a guest lecturer or auditor, they could be added to a Google folder not a group?
    • Another nuance that needs to be explored/determination needs to be made about what to recommend to faculty
  • In terms of announcements/messaging/role out, does Course Hub integration need to be in place first?
    • We need to have nuances largely figured out before we make an announcement
  • So what’s the rollout timeframe?
    • Timeline needs to include various project teams
    • Probably not reality to have ready for fall 2016 roll out
    • Do we need to roll both platforms out at the same time?
      • It would behoove us to roll out the recommended platform first
  • We need to give faculty clear instructions about procedure change, as they are not accustomed to provisioning folders themselves (Joe)
    • Now they will need a folder with the appropriate permissions
  • What’s the motivation for having both services?
    • We have to have some of each. Google is already pretty ubiquitous in usage across Middlebury. We have to roll out Microsoft because of software distribution. Or do we? We can control what Microsoft functionality is available to avoid too much overlap with Google.
    • Encryption/security implications – Microsoft is superior to Google in this respect
    • Google doesn’t work in China – Jeff Cason currently testing OneDrive in China
    • A potential differentiation could be
      • Academic – Google. Administrative – Microsoft.
        • In reality this won’t happen
  • While Microsoft is in beta, the move to single sign on for everyone seems like a big step (Bob)
    • MIIS users having to sign on with @middlebury.edu account
    • We want to promote access to Google Apps – it would be disappointing if we couldn’t make an official announcement to the MIIS campus this fall even if the Course Hub integration is not in place.
    • What happens when students graduate? Some of our students are only here for a year, some do Peace Corps during their degree – leave campus for 2 years and come back.
      • How do the nuances of those different user needs get managed? We need an exit strategy.
    • Exit strategy for individuals and Middlebury as a whole is important.
  • Where is this project in terms of the ACTT life cycle? (Bob)
    • Should OneDrive be rolled out the same way Google Apps was?
      • Resource constraints
  • Is there a downside to MIIS announcing Google Apps rollout to campus? (Bob)
    • When Microsoft is rolled out, there may be an inordinate number of help desk tickets from people who want to migrate content from Google to Microsoft
    • It depends on when OneDrive becomes available
      • Timelines are not currently known, several different project teams
  • 2,000 Google Apps accounts active before syncing took place
  • There was already a OneDrive instance at MIIS that was being used by 40 people – no administrator
  • There’s nothing stopping any Middlebury user from using Google Apps (they just don’t know about it)
    • We are currently not fully committing or walking away from either

ACTT Panopto Pilot Proposal

Evaluation

Video has become a platform for course work and new pedagogies, co-curricular projects and more. It is also becoming a tool for internal and external communication (including for College governance). Our current solutions do not meet the expectations and needs of our academic community and administrative users, and do not scale cost effectively. We are going to implement a reliable, scalable and secure video streaming solution.

 

Last summer, the Curricular Technology Team evaluated services to meet Middlebury’s needs. A service was chosen, but was discontinued after being purchased by another company. The ACTT Video Streaming Service Project Team was charged with revisiting the evaluation. Included in the charge, they were asked to come up with an interim plan until a long-term solution could be determined by July 2017. To meet the charge, the ACTT evaluated three services: Panopto, Ensemble, and Arc.

 

Recommendation Summary

The Academic Cyberinfrastructure Transformation Team recommends piloting Panopto for Fall 2016.

 

  • Middlebury contract Panopto for one year
  • Middlebury pilot Panopto during fall term 2016
  • Panopto provisioning happens via the Course Hub
  • Faculty may access Panopto collections via Canvas

 

Why a Pilot?

  • Middlebury has not used an enterprise level vendor-hosted video streaming platform, and we will need to assess how we would use it.
  • Panopto would be a new service to Middlebury, also Canvas will be moving to the Enterprise stage. Middlebury academic support will be limited while all of us are learning.
  • Some schools have adopted both Panopto and Ensemble, each for different needs, and have had good experiences.
  • Arc integrates directly with Canvas, but is still in beta and does not meet all of Middlebury’s needs.
  • The recommendation at the end of the pilot should include needs that are not being met.

Recommendation: Middlebury pilot Panopto during fall term 2016

 

Timeline

Faculty will be more likely to use a new service if it is available for fall, winter and spring terms. Also, the extra time will provide us with more information on how Middlebury would use this kind of service. Web Technologies and Services need time to integrate Panopto with the Course Hub, this will allow ease of use for the open pilot and avoid conflicts should Middlebury decide to adopt Panopto in the future. It is possible for faculty and students to access content in Panopto from Canvas, allowing us will help us to better understand how these systems work together.

 

What Who When
Negotiate terms for pilot and purchase in FY’16 Academic Technology and ITS June 2016
Add Panopto to Course Hub and Canvas Web Technologies and Services June – July 2016
Implement Panopto, add authentication and organization schema Academic Technology,
Web Technologies and Services

 

June – July 2016
Work with courses that self-select during open pilot Academic Technology,
Digital Learning Commons,
Digital Learning
July 2016
MIIS Pilot Digital Learning Commons August 2016 – classes begin August 29, 2016
Middlebury Pilot Academic Technology September 2016 – classes begin September 12, 2016
Budget Proposal   January 2017
Budget Decision   May 2017

Recommendation: Middlebury contract Panopto for one year

Recommendation: Panopto provisioning happens via the Course Hub

Recommendation: Faculty may access Panopto collections via Canvas

Support

Escalation levels and SLAs would be similar as they are currently for Moodle and MiddMedia.

 

Outline of responsibilities

What Who
Course-related support Primary: Academic Tech, DLC, DL

Backup Support: Media Services

Administrative-use support (core functions) Primary: Media Services
Other academic support (creativity & innovation project, student internship w/ or w/out credit, faculty research, symposium) Primary: Academic Tech, DLC, DL

Backup Support: Media Services

 

 

 

Welcome John French

Dear Colleagues,

Please welcome John French to ITS. John will be working part time for the next year (11 hrs per week), usually in the evenings to provide emergency tech support for academic events happening after hours (e.g. screenings.) John also has experience in video production so he will assist with that and other misc tasks, as needed.

Sincerely,
Petar

Wireless Login for Windows Computers

One feature that has been requested with increasing frequency of late is the ability to log in to Windows laptops over a wireless connection, i.e. without plugging into a network cable the first time. We have been piloting a way to do this with our Circulation loaners and a wireless lab in MBH for several months now with good results.

We will be bringing this feature to standard College-owned Windows 7 laptops starting this Monday, June 6th. [UPDATE: the upgrade was successful.] After the change takes effect, you may notice the words “Windows will try to connect to MiddleburyCollege” underneath the normal login fields. What this means is that Windows will first use the credentials supplied to connect to the wireless network, and if successful, will then authenticate over the network, allowing you to login with your current username and password, whether or not you have used that device previously.

If the wireless connection should fail for some reason, for example because you are too far away from an access point for a good signal, Windows will check for cached credentials from a previous login as normal.

Please e-mail zschuetz@middlebury.edu with any questions about this change.

Sincerely,

~Zach Schuetz
Information Technology Services

ACTT In-progress Project Presentation for Canvas

The new ACT Team process includes in-progress project presentations. These presentations are meant to inform the community about how things are going, what has been done and what still needs to be done, what is going well and what are the challenges.

In this meeting we will talk about Canvas.

These are open meetings, please feel free to share the invitation with anyone you feel is interested in the topics discussed.