Weekly Web Updates – April 10, 2017

Updates

Fixes and Tweaks

  • The Classifieds site was taking too long to sync accounts, causing some people to be dropped from the site. We’ve changed the process so that it moves in users one group at a time, allowing the full list of accounts to get added.

Ongoing Work

  • Creating a new website for the Middlebury Institute of International Studies.
  • Building out the configuration of our  CAS servers in Chef, which is a configuration management system. We have already completed this work for our Drupal, WordPress, MediaWiki, GO, Omeka, and the Course Catalog services.
  • Upgrading the Drupal sites for the Davis programs, Dining Menus, and Museum of Art to Drupal 8.
  • Integrating Panopto (streaming videos) and Canvas (LMS).

Group Study Spaces for Group Projects – Reserve Yours!

Group Study Rooms - Reserve OnlineNow available at the Davis Family Library and the Armstrong Library!   Make your own reservations for group studies. It’s easy to see existing reservations and pick your time online.

View policies and make reservations at:

Make the most of the space! Group studies are for a minimum of 2 people, unless you’re practicing for an oral presentation. If your group has reserved a room and you arrive to find the room is in use, your reservation permits you to ask the other group to move to another space.

Notes: March 28th, 2017

Guest: Mike Roy, Dean of Library

Agenda:

  1. Overview of the IT governance process
 (Mike)
  2. The role of the academic portfolio group
 (Mike)
  3. Discussion: Questions we need to answer:
    1. 

what projects would we consider? which are too small? which are too big?
    2. 
how do we ensure that the projects are vetted both in terms of their technical feasibility and their degree of ‘strategicness’?
    3. what should be the relationship between this new group and the ACTT?
    4. what should be the membership of the group to cover the entire institution, and ensure proper vetting (see item b)

1. Overview of the broad governance process

Mike Roy and Jonathan Maddix are overseeing the Academic/Digital Tech & Learning “Portfolio team” which is one of a number of departmental and project groups designed to inform the ITS Advisory and STeering Committee groups within the new governance structure.

External consultant organization, *CIO Sensei helped to prepare new governance framework based on external review process in 2016. Mike referenced a deck of slides outlining the governance structure.

*Some discussion of CIO Sensei findings (not everyone had shared background knowledge)

  • External review of ITS looked into project load, efficiencies, decision-making
  • Create a structure that helps to align stakeholders in needs assessment and infrastructure that can scale across the institution

Proposed ITS Operating Model & Processes are informed by mission aligned strategy:

  • Governance
  • Organization
  • Processes and practices
  • Performance management

…to realize academic mission and create value across the institution

ITS is currently undertaking workforce planning which may influence future staffing and organization.

 

ITS Governance Objectives

  • Customer driven
  • Understand risk
  • Representation across the institution
  • Clarify capacity and resource allocation – “no” as an option
  • Improved communication and transparency
  • Ongoing participatory process
  • Proactive monitoring of demand and challenges
  • Connection between IT and institutional mission and deeper planning process

 

Governance Flow / Levels – bi-directional flow of information and activity

  • ITS Steering Committee
    • High level, priority setting, funding, staffing, risk, evaluation and validation of strategy implementation
  • ITS Advisory Team
    • Cross-institutional, review of portfolio teams, programs, institutional demand, risk balancing
  • Portfolio Teams* Mike and Jon charged with support of one of these teams
    • Determine departmental needs and priorities, anticipate requirements, identify opportunities and risks, approve new projects, review programs, etc…

The role of the academic portfolio group
 vis a vis ACTT

“All Things Digital” Portfolio Team

Questions

a) what projects would we consider? which are too small? which are too big?

  • Example projects discussed as cases for review; e.g. Canvas, Zoom, Panopto, current review of WordPress MU instances (Middlebury, MIIS)

b) how do we ensure that the projects are vetted both in terms of their technical feasibility and their degree of ‘strategicness’?

  • Suggestion that ACTT could serve as the recommender for the portfolio team
  1. c) what should be the relationship between this new group and the ACTT?
  • Is this portfolio team a distinct group or is it a slight expansion of the current ACTT model; need to articulate the key roles of the two groups and determine whether the roles are distinctive or overlap within the new governance structure [unresolved]
  • Strategic goals and cross-institutional planning may help to make the relationships between portfolio team and upper levels of governance [Mike suggested he would bring this back to Advisory Team for clarification]

 

Additional Discussion

Potential scenarios for portfolio and ACTT:

  • Continue as two separate teams (ACTT and a Portfolio team)
  • Integrate of ACTT and portfolio team into dual purpose group
  • Disband ACTT, take best of and bring to portfolio team

ACTT currently serves a particular purpose in reviewing cyberinfrastructure systems and platforms. It seems a Portfolio team would have a more governance focused role; the way it works now, is stakeholders present a need, and ACTT tests it out and helps to draft a recommendation…

Middlebury Space / Facilities Committee might offer a model for Portfolio team – this committee convenes people together at certain times during the academic year to share needs, projects so that there is awareness of what people are looking to accomplish; the committee then initiates process of prioritizing needs to draft recommendations and potential impact on budget

In this model, the separate Portfolio Team would engage programs to understand directions and needs; refer cyberinfrastructure projects to ACTT for research, review, recommend – help upper levels prioritize based on strategy

 

Concerns

Current ACTT Core members are on numerous teams and committees – it would be difficult to be called to participate on an additional committee

  1. d) what should be the membership of the group to cover the entire institution, and ensure proper vetting (see item b) [unresolved]

Additional questions

  • How does portfolio team’s project review work connect with the budget planning process? [unresolved]
  • Frequency of meeting (suggested bi-weekly)? [unresolved]

 

Action Items

 

  • Clarification and decision on unresolved questions, especially whether the discussed Portfolio team is a distinct group or whether there is clear overlap of ACTT and Portfolio group purpose [Mike and Jon – Portfolio Team Conveners]

How Do You Use Your Library?- Oz Aloni

This is the first in a series* of posts about members of the Middlebury community who value the library. Today’s profile is of Oz Aloni.

Delal Bridge in Kurdistan

Where are you from and what’s your academic specialty?

I’m from Jerusalem, Israel. I teach at the Modern Hebrew program at Middlebury. I’m a Semitic Linguist, which means I research languages of the Semitic family, a family that includes Hebrew, Aramaic, Arabic, Amharic, and many more. My research is focused on a language called the North-Eastern Neo-Aramaic (NENA) – in fact only on one dialect of that language: the Jewish dialect of Zakho, Kurdistan.

Two books authored/edited by Oz Aloni in the Faculty Authors Collection in the Davis Family Library: The Neo-Aramaic Speaking Jewish Community of Zakho, and Lishana deni : leḳeṭ agadot ṿe-sipure ʻam mi-masoret Yehude Kurdisṭan mesuparim be-Aramit be-lahag Yehude Zakhu

What do you like about Middlebury?

The beautiful nature surrounding us; the college’s great facilities; the friendliness of Vermonters.

How do you use the library?

For my own research I use the library mainly through its online databases and resources, and also its efficient interlibrary loan service. Two of the databases that were recently added to the library’s collection are particularly valuable for me: the Responsa Project and the Encyclopedia of Hebrew Language and Linguistics [see note below]. They are also very useful for my students, as research tools for the assignments I give.

How can the library better serve you?

The library is doing a pretty good job as it is. One thing that can be an improvement is expanding the Hebrew collection, and I’m happy to help with that.

Note that the library has free access for one more week to the Encyclopedia of Hebrew Language and Linguistics while we decide whether to subscribe. Check it out!

*How Do You Use The Library? is a social media series based on the “Humans of New York” model. 

Weekly Web Updates – April 3, 2017

The embed code on MiddMedia no longer includes a Flash player option. We will be retiring the Adobe Flash Media Server and moving to strictly HTML5 video, which works on all modern browsers, mobile browsers, and Internet Explorer 9+.

Updates

Fixes and Tweaks

  • The event content type on the Middlebury Drupal site now has an “anchor” field allowing direct links to events when they are shown in a list view.
  • Several minor updates to the inquiry form on the Language Schools site, including addition of fields for collecting current university and degree sought.

Ongoing Work

  • Creating a new website for the Middlebury Institute of International Studies.
  • Building out the configuration of our  CAS servers in Chef, which is a configuration management system. We have already completed this work for our Drupal, WordPress, MediaWiki, GO, Omeka, and the Course Catalog services.
  • Upgrading the Drupal sites for the Davis programs, Dining Menus, and Museum of Art to Drupal 8.
  • Integrating Panopto (streaming videos) and Canvas (LMS).

Systems Maintenance this Thursday, March 30th

During our regular maintenance window this Thursday, March 30th from 5 am – 7:30 am EST we have the following activities scheduled:

 

  • The DNS/DHCP appliance will have a new reporting server installed into the grid. No service outage is anticipated.
  • The physical interfaces connecting to the DMZ network will be reconfigured. There is a potential for a brief service outage of the Library Millennium server and the ADFS servers (SSO), up to 1 minute.
  • The CommVault backup service will be upgraded. No customer impact.
  • Continuing to work with campus fiber maintenance, there will be a brief network outage for Hadley, Milliken, Kelly, Lang, and Ross Halls, as well as faculty housing on Blinn Ln. Outage will be up to 5 minutes.
  • On-premise Exchange servers will be upgraded to the next patch level. This work will continue on Sunday. No service impact is anticipated.
  • The border firewalls in VT will be upgraded to the next point release. Leveraging the highly available configuration of these devices, no service outage is anticipated.

 

We appreciate your patience as we continuously strive to keep our systems functioning optimally.

 

Regards,

Billy

 

Billy Sneed

ITS – Central Systems & Network Services

Middlebury College

New Library Water Fountain Helps the Environment and Those with Disabilities

Facilities installed a new ADA-compliant water fountain in the Davis Family Library that is designed to fill water bottles too.  The Library Space Team successfully applied for an Environmental Council grant to cover the cost for one.  The fountain will calculate the number of disposable plastic bottles that are saved by using it.  Next time you are thinking of buying bottled water, think instead about using a refillable container (and thus avoid landfill waste or the energy and financial costs of recycling).  It will also be the only ADA-compliant fountain in the Library, so if someone in a wheelchair needs a water fountain, be sure to direct them to this one, which is just opposite the print copy room on the main level.

 

Weekly Web Updates – March 27, 2017

We upgraded the server that runs omeka.middlebury.edu. This server is now using the Chef server configuration tool to manage settings so that we can ensure proper change management over its setup.

The WordPress project is conducting a poll about the editor you use when writing posts:

We’ve upgraded the Google Custom Search engine used on our Drupal sites to version 2 of their API, now that version 1 is no longer supported. A few styles were cleaned up, including removal of the double underlines for links in search results, but there should be no major changes with this upgrade. Please let us know if you experience issues with search on our Drupal sites.

Updates

Fixes and Tweaks

  • Removed the field labels for the caption and subtitle fields on the Davis UWC profiles.
  • The “simple HTML” text format in the Middlebury Drupal site, used for event blurbs, now allows setting text styles, such as “fine print”.

Ongoing Work

  • Creating a new website for the Middlebury Institute of International Studies.
  • Building out the configuration of our  CAS servers in Chef, which is a configuration management system. We have already completed this work for our Drupal, WordPress, MediaWiki, GO, Omeka, and the Course Catalog services.
  • Upgrading the Drupal sites for the Davis programs, Dining Menus, and Museum of Art to Drupal 8.
  • Integrating Panopto (streaming videos) and Canvas (LMS).