Category Archives: Middlebury Community Interest

Notes for Extended Team Meeting: Panopto Training

Presenter: Rebecca Lessem, Director of Training

Training & support resources under training tab of homepage

    • Webinars (basic and advanced) plus Friday Q+A with Rebecca at noon eastern time

Overview of how recordings move through the Panopto system

  • All videos are “deeply searchable” via automatic speech recognition + OCR software
    • Special plugin to powerpoint makes slide text searchable, too!
    • Title, keywords, metadata
    • Searchability is only English language-based? (Petar)
      • Yes
      • For other languages, uploading captions is recommended for searchability.
  • Recording
    • You can record from any device (downloadable app)
    • Remote recorder functionality – start and stop times can be pre-set (not available for Macs, PC only)
    • You can also record outside of Panopto and upload to the platform
      • Will be processed and searchable the same as other videos
    • Quality of OCR? (Shel)
      • it depends – usually works well for printed text and/or stuff that’s on-screen for a while; handwriting is obviously trickier
    • Creators can add PDFs to their recordings as well as slides
  • Viewing Panopto content
    • Interactive web viewer
    • Accessible via any browser
    • Android and iOS apps
    • Display is automatically optimized for the device you are viewing from
    • Mp4, mp3, tablet, android, and iOS viewing formats are available for every recording made or uploaded to Panopto
    • Admins have brand customization options
    • Are there multiple quality versions for adaptive streaming, or just one encoding per device type? (Zach)
      • Panopto should adjust automatically as long as you are accessing via the web viewer; mobile apps have just one encoding each, but creators can specify

Roles in Panopto and their permissions (creator, viewer, administrator)

Folders

  • Course folder – shared with instructor and students
  • My folder – personal to every user
  • Assignment folder – allow for student recording
    • Everyone who is a viewer in the course would be able to record via this folder without technically being a creator
    • Can students easily download any videos they make for portfolio reasons? (Zach)
      • Yes – multiple output options can be selected and processed into a single mp4
  • Shared with me
    • Any content you’ve been added to
  • Bookmarked
  • Browse
  • Each folder has its own permissions which can be adjusted
    • Share – Google-esque options (specific people, organization wide, groups, public on the web, etc.)
      • Groups are not auto-synced from AD (too many); course groups synced on demand from the Hub, others must be (re-)created manually.
    • When you share a folder, you can assign read only, edit, or publish permissions
      • If enabled, “publisher” would have to give approval for content to become visible to viewers
  • Our folders are set up by Program -> Year -> Semester -> Course (Joe)
    • We could structure our Panopto folders to reflect this
  • Parent folder settings can be set to to apply to subfolders, or not
  • Is there a master file? (Petar)
    • Each file is a master file
      • A copy of a file would be it’s own master file and would have to be deleted/adjusted separately from the original

Panopto from the viewer perspective

  • Can adjust video speed
    • Fastforward
    • Slow motion
  • Can annotate videos
  • Can take notes
    • Private by default, can be adjusted
    • Notes can be taken in a group channel so everyone in the group can see/search each other’s notes
    • Saved as metadata so student can see/search later
    • Creator can delete notes
  • Can participate in discussion
    • Like a group chat, more public than notes
    • Saved as metadata so student can see/search later
    • Creator can delete discussions (if content is problematic or creator uses same video from semester to semester)
    • Cannot be exported, we can submit feature request

Canvas Integration

  • We don’t have it, but maybe we want it
  • When enabled, Panopto shows up as a tab in the course menu
    • Embedded, searchable Panopto iframe within Canvas
  • Instructor can make new recordings, adjust video settings, edit videos, share videos within Canvas via the integration
  • Panopto button will show up in Canvas rich text editor
    • Content can be directly embedded into discussions, assignments, etc
    • Recordings will live in Panopto
  • Permissions for Panopto files would carry over from semester to semester without having to copy the video. This can currently be done using the Course Hub.

Statistics

  • Counts live stream watching? (Petar)
    • Yes

Can a live webcast be embedded? (Mack)

  • When you prepare the link in advance, you can embed it, but it won’t show anything until the session begins.
    • Does it embed the live webcast or just the recording? Didn’t seem to work when we tested. (Mack)
      • Rebecca will follow up

ACTT Meetings ACTT In-progress Project Presentation for Web Conferencing Service

Tuesday, November 8, from 3-4pm
LIB 105A or Zoom room https://middpilot.zoom.us/j/846802386

The new ACT Team process includes in-progress project presentations. These presentations are meant to inform the community about how things are going, what has been done and what still needs to be done, what is going well and what are the challenges.

In this meeting we will talk about the Web Conferencing Service project.

  • Share what has been done, so far.
    • The results of the round-robin, what services were removed from consideration as a result
    • Current use of services under consideration.
  • Discuss what still needs to be done.

In-progress project presentations are open meetings, anyone may attend.

ACTT In-progress Project Presentation for Panopto Pilot

Tuesday, November 1, from 3-4pm
LIB 105A or Zoom room https://middpilot.zoom.us/j/846802386

The new ACT Team process includes in-progress project presentations. These presentations are meant to inform the community about how things are going, what has been done and what still needs to be done, what is going well and what are the challenges.

In this meeting we will talk about the video streaming service and the Panopto Pilot.

  • Review the training that occurred on 10/25
  • Share what has been done, so far.
  • Discuss what still needs to be done.

In-progress project presentations are open meetings, anyone may attend.

ACTT Extended Team Meeting Agenda for October 25, 2016

The new ACT Team process includes Extended Team meetings. These closed meetings allow the Team to work with expert staff and focus on evaluating solutions that inform recommendations.

Agenda

We will be participating in a vendor led training on Panopto, the video management service we are piloting this fall. Proposed topics include:

  • Overview of how recordings move through the Panopto system
  • Logging in to Panopto from Blackboard/Canvas or directly
  • How Panopto appears in Blackboard/Canvas
  • How folders work in Panopto (hierarchy, subfolders, sharing)
  • Roles in Panopto and their permissions (creator, viewer, administrator)
  • Managing the Panopto Video Library: sharing, moving, copying videos and folders
  • Viewership analytics

Notes for Core Team October 18, 2016

Moodle Archiving

  • No courses using Moodle sites after December.
  • Q: What form does the Moodle archive need to take?
    • A: Read-only
  • Q: How long do we need to keep the sites?
    • Policy says 2 years, until December 2018
  • Q: Can Segue decommissioning be used as a model?
    • Q: Can Moodle sites be exported in a usable format?
      • A: They can be exported as .mbz files, we may be able to extract files and pages from them.
    • Q: Is that enough?
      • Review process may need to see student data, this is stripped on an import into Canvas
    • A: Segue model is probably not viable
  • Q: What hosting solutions are possible?
    • Local – considerations are that it needs to be set up the same way as the R-L hosted version. Adam will follow up.
    • Keep at R-L for a reduced cost. Joe will follow up.
    • MiddCreate – concern is the Moodle instance may be too big. Sean will follow up.
  • Q: How long do we have before an archive solution needs to be in place?
    • A: August 2017
  • Other considerations
    • Leng course content. Sean will follow up.
    • Chinese Placement Exam. ODL is working with the Chinese School to use the UNC hosted version of the adaptive placement exam for the near term.
  • This is the start of the conversation, please be prepared to discuss in the future.

 

ACI (Academic Cyberinfrastructure Inventory)

  • Doreen has been adding inventory items (THANK YOU!!!). She is currently working on the items in the ITS Service Catalog.
  • Joe will present the inventory at an all-Library meeting. Please share with people you feel are interested in the inventory, we would like to know how it can be useful. We also need to update the information and make additions.
  • Most of the dependencies are in the ITS list, these will be added.
    • Q: Should dependencies be a cascading or a flat list?
      • A: TBD these are the kinds of questions and discussions we want to have.
  • Needs taxonomy definitions.
  • Extended Team will be asked to review items from their area on a 2-4 times per year. The ACTT will update based on the progress of our evaluations.
  • Inventory is available at http://go.middlebury.edu/aci or http://act.middcreate.net/aci

Values

The Team sorted values collected in Padlet, then each member summarized the values in a category. The results are below.

From https://padlet.com/bcole8/n30ltevlwnfd

Collaborative Partnerships

We engage in our work with Middlebury community partners, colleagues, and amongst ourselves with a collaborative spirit and a commitment to fostering and supporting agency, empathy, and curiosity on all sides.

Critical Thinking

We approach our work from a critical lens, taking into consideration the technical, administrative, as well as pedagogical sides of each recommendation to ensure that solutions truly address underlying needs.

Inclusivity

We strive to serve all our constituents equitably across campuses. This necessitates intentional and mindful communication internally, as well as with the parties represented/impacted by our recommendations and decisions.

Leadership

We lead and participate in complex evaluations, balancing the current needs of the institution with the need to change and innovate. We encourage exploration of what is possible, and inspire others to do the same.

Openness & Growth

We are open to new ideas, suggestions, and ways of doing things; continually inquiring and learning as individuals and a team.

Transparency

ACTT activities are accessible, discoverable and visible to the Middlebury community. Secrecy is utilized as little as necessary.

Google Apps now available through the Course Hub

We are pleased to announce that instructors can now create Google Apps folders for their classes via the Course Hub. The following short video shows the process:

The Course Hub will create the class folder and share it with the instructors, students, and audits groups for your course section. The Hub also makes it easy to set the default role for students/audits: either “Reader” which can only view documents and files or “Writer” which allows students/audits to create and upload documents and files.

As recently announced, we hope to provide a similar integration for Office 365/OneDrive in the coming months.