Category Archives: Middlebury Community Interest

ACTT Extended Team Meeting Agenda for August 26, 2016

The new ACT Team process includes Extended Team meetings. These closed meetings allow the Team to work with expert staff and focus on evaluating solutions that inform recommendations.


  1. Course Hub/Middfiles/Google Drive –  We will discuss provisioning Drive folders and Middfiles folders using the Course Hub. – Joe
  2. Video Conferencing – Adobe has dropped its educational pricing for Adobe Connect, we need to plan for a replacement. – Mack and Petar

Email Security Update: New Spam Quarantine Feature Launches 7/22/16

ITS will implement a new “spam quarantine” feature on Friday, July 22, 2016. This change will help keep spam and phishing messages out of your mailbox, better protecting the Middlebury College community from phishing attacks and other email-borne threats. The new quarantine feature will change how you manage messages identified as spam by the mail system. Spam email will now be placed in a separate quarantine area, rather than being directed to your Junk Email folder.

Important: All messages in your quarantine area should be treated with special caution as they are most likely harmful to you and others! Do not click any links in these messages or release them to your Inbox unless you are absolutely sure that the message is legitimate. Be particularly suspicious of messages asking you to update your account, reset your password, expand your email storage quota, etc. Remember, any message that asks for your password or username is not to be trusted. For more information about how to protect yourself from phishing attacks, please see go/phish.

Messages identified as spam will be stored in the Spam Quarantine for 15 days. If you have received suspect messages, Microsoft will send you a daily “Spam Notification” email message. The messages are sent from, once per day.

You can check your Spam Quarantine at any time by logging into go/quarantine (or directly via

If you are missing a time-critical message, check your Junk E-Mail folder first, then check the Spam Quarantine, via go/quarantine.

For more details on managing the spam with the Spam Quarantine, as well as tips on how to use the the Blocked Senders/Safe Senders tools to allow or block specific email message senders, please visit go/spam.

MIIS users: Please be sure to login using the “” format, “” will not be recognized.

@MiddInfoSec: Information Security’s ‘Security Scout of the Month’

To help raise awareness about community efforts to prevent significant security issues, Middlebury Information Security has launched a ‘Security Scout of the Month’ award.

This month Information Security would like to recognize Amy Dale who promptly and accurately responded to potential malware activity by unplugging her computer and reaching out to the Help Desk for immediate assistance.

When asked, Amy shared this advice about computer security, “My previous work experience, particularly at AOL, helped prepare me to be more alert and aware of scams. A previous manager always said, “when in doubt, leave it out.”  In other words, when you’re the least bit hesitant, then don’t open/click/download, etc. “

This astute awareness and keen insight is why Amy is this month’s ‘Security Scout of the Month’.

We are excited to celebrate the hard work and security conscious efforts of our community. Please watch for the next ‘Security Scout of the Month’ and help us recognize these efforts.

If you would like to recognize an individual for their information security contributions or would like to raise an information security concern, please contact

@MiddInfoSec: Stay Safe and Secure when Online

When you are reading e-mail or browsing online, be on the lookout for suspicious links and deceptive web pages, which are major sources of malware. Also be careful of downloadable files since they can introduce malware. And remember that additional browser plugins and unused applications require additional patching to remain secure. Here are some suggestions to make your day-to-day computing more productive, safe, and secure.

  • Keep your software up-to-date. Be sure to install antivirus updates and regularly check for and install updates for any applications or browser plugins you may run on your computer. (e.g., Adobe Flash and Java)
  • Be more secure! Don’t enter sensitive or personal information into a URL unless you have verified the address and you have ensured its security by checking that it includes HTTPS.
  • When in doubt, ignore. Don’t click on pop-up windows or extraneous ads. And, don’t click on links in emails or web sites until you have verified their destinations by hovering your mouse over the link.
  • Keep your private information safe. Use a strong, unique password or passphrase for each account, and avoid storing account information on a website. And consider using a digital password wallet such as 1Password or LastPass to secure your passwords.
  • Segregate your browsing activities. Consider using separate browsers for sensitive logins and general web browsing.
  • Use private networks for sensitive transactions. Avoid checking your bank account, making purchases, or logging in to other websites that include sensitive information when using public Wi-Fi.

Go stealth when browsing. Your browser can store quite a bit of information about your online activities, including cookies, cached pages, and history. To ensure the privacy of personal information online, limit access by going “incognito” and using the browser’s private mode.

ACTT In-progress Project Presentation for MiddCreate

Tuesday, July 5 from 3-4pm
LIB 105A or Polycom 712833

The new ACT Team process includes in-progress project presentations. These presentations are meant to inform the community about how things are going, what has been done and what still needs to be done, what is going well and what are the challenges.

Evelyn Helminen will be sharing the MiddCreate project, currently in the pilot stage moving into production for the fall.  After we will discuss how MiddCreate fits into Middlebury’s academic cyberinfrastructure.

In-progress project presentations are open meetings, anyone may attend.

Notes for Canvas Update

This is a large transition from Moodle to Canvas, impacts majority of campus, faculty, students and staff.

Proposal Review:

What has been done

Recommendation Summary was accepted and things are moving forward to make them happen.

Web Services, went forward before we received budget approval and provisioned Canvas in Course Hub. Will make transition easier for faculty. Tentatively scheduled for July 1st.

Account Creation and Provisioning

  • currently working
  • challenge, accounts needed to exist before user can log into Canvas
  • Guest Account can authenticate with Canvas


-broken down by term College Fall ‘16, Institute Fall ‘16

-sandbox are in default

Canvas Course Creation

-Bob was able to make in Pilot

Currently available for four language schools, to enable moving forward with LS pilot. The Schools participating are Hebrew, Japanese, Korean, and Russian.

Communication out, announced 5/24. Approximately 250 visits to site.

MIIS had a gathering around Canvas that had about 15 people interested. Bob is planning some further outreach.

Joe has has gotten some positive feedback via email.

Sandbox sites

Joe has been creating some sites

-will make for faculty that would like to work on course materials before launch in July

-prefered vs Canvas free for teacher offered by Canvas

Training Materials

-Focus has been for language schools, they have the most immediate need.

LS LMS/Moodle Usage

Graph of LS LMS use: SPAN longtime user with high usage

FREN cut back on Moodle when SANSpace was introduced

Other Schools vary

RUSS piloting Canvas this summer

Will watch LS transition from Moodle to Canvas

Canvas has been integrated into LS faculty curricular tech introduction. Session is limited to 1 hr, also need to cover Course Hub. Little time from session to class start.

Canvas Migration Guide drafted

Amy S. and Sean working on two Canvas Classes to orientate LS instructors

-One for Teacher

-One for Student


Planning UG migration from Moodle to Canvas

Graphs on Undergrad LMS/Moodle Usage

-some departments are increasing others are decreasing

-generally increase with sciences, decrease with languages.


443 sites

181 instructors

DMT have begun Canvas training

Department Support, academic staff reaching out to each department. Some assignments have been made.

Reviewing training opportunities:

-Canvas onboarding for technologists.

-New Faculty Orientation

-Teaching & Writer’s Retreat

-Pedagogy Series/DM Bootcamp


-Course Templates

Librarians are beginning to orientate themselves to Canvas.

Publicising 24/7 support from Instructure/Canvas is important. Will be new to encourage use of Instructor/Canvas support. Qualtrics also has this.

Goal of paid support is to free Middlebury staff to assist with curricular develop in place of how to use Canvas (image upload, other point-and-click activities)


Needs to be done

Where are Canvas documents being stored and shared?

Joe will create shared space for documents being drafted

Bob is point person for Canvas at MIIS, does this remain through production?

Staff backups/redundancy? We still need to figure this out.

Moodle Decommissioning Plan needs to be drafted

-host Moodle instance on Midd Servers?

-Contract expires 8/17

-LS Summer ‘17 Canvas Use

-Fall ‘16 Canvas & Moodle sites can be created, though staff will encourage Canvas adoption


ITS Outreach

-WebHelpdesk Ticket Type needs to be created

-Training and orientation for Helpdesk Staff

Shared resources haven’t been created in Canvas: departmental resources, academic honesty tutorial…

LS Placement Exams will need to be transitioned
Chinese Adaptive Testing, currently being researched.

(resolved) Polycom software not working at Monterey and off-campus

UPDATE: The issue has been resolved as of 5:30pm EDT. We apologize for any disruption this may have caused.

Dear colleagues,

The Polycom software is currently not working at Monterey and off-campus. We are working to resolve the issue. Rooms with dedicated polycom equipment are not affected.

If you need to participate in a call today from Monterey or from off-campus and do not have access to a room with dedicated polycom equipment, please email us at and we will provide an alternative solution.

Please contact me if you have any questions.


ILLiad Web pages down for ILLiad Upgrade

The ILLiad Web pages will be down at 10:00 am today while we upgrade the ILLiad software.  The ILL web site should be inaccessible for only a short time, assuming all goes well with the update.

If anyone has problems after 2:00 pm please contact Rachel Manning at x5498 or for assistance.